Submit a Case to OneRF

Key Changes to RFCUNY Processes and Policies

Enter Time and Approve Timesheet on OneRF

NOTE: Just because a timesheet can be submitted and approved, does not mean that an employee has an active appointment. Please double check that to ensure that your employee DOES get paid. You can check your employee's end date by going to their profile (search for their name), click on Job on the left column, then look for their "End Employment Date" under "Job Details" Tab. You can see what grant (formerly PRSY) they are being paid from by going to the Organization Tab intead, and looking for "Grant" under the "Organization Type Column".

NOTE 2: Hours can only be charged in increments of .25 hours, even for the last timesheet of an appointment - a change from the previous system. Same thing for Annual Leave. Moreover, per RFCUNY, with PI approval, employees may be advanced annual leave to the extend they will earn it, to not exceed 70 hours of annual leave. Thus, the system will allow the request even though they have not yet earned it.

Assign Schedule for Employee

See Job Information for your Staff 

(formerly in the ePAF system)

Start Job Change

(formerly in the ePAF System as a Modification/Renewal)

NOTE: There is a job aid that is called "How a PI or Manager Allocates Payroll Costing". I have been informed that this procedure does not work properly, so please use the job change functionality instead. At the moment, there isn't a way to have one job paid by two different grants; they would have to be two separate jobs.

End a Job

(formerly in the ePAF System as a Termination)

NOTE: This functionality only seems to work for PIs or when a delegate is accessing the PIs account.

Hire a New Employee

(formerly in RF Onboarding System)

NOTE: This functionality may have some technical glitches, reach out to GSPHR@ccny.cuny.edu for assistance in hiring a new employee.

View Grant Budgets and Information
(formerly Kuali WebReports)

NOTE:

All grant numbers have changed. Use the Extract Grant Information to get a report of the new numbers for yourself as PI or your PI(s) as Authorized Signatory.

To calculate your current balance, I suggest getting your last balance from the Legacy Kuali WebReport for the month of December 2025 (change the month, it will default to a different month), and then subtract what has been paid out from Workday, which is under the "Actual Columns"

NOTE 2: There is a glitch on how fringe is charged for F1/J1 students. I have reported this to RF but no action has been taken.

Submit Invoices for Payment to a Vendor  

that does not require a Purchase Order, now called "Supplier Invoice Request"
(formerly ePayment Request)

Submit 

• Reimbursements for Yourself 

• Purchase Card Reconcilitations
  
  

Now called "Expense Reports"
(formerly ePayment Request / Concur P-Card Reconciliation)

Submit 

• Reimbursements for Others

Now called "Expense Reports"
(formerly ePayment Request / Concur P-Card Reconciliation)

NOTE: At the moment this is not possible unless an employee has delegated/re-assigned this access to you. RF also has not clarified on how to reimburse non-employees.

Submit Invoices for Payment to a Vendor that HAS a Purchase Order

, now called "Create Receipt"
(formerly ePayment Request with PO Number/Encumbrance)

CURRENTLY DOES NOT WORK PROPERLY AS OF JAN 15 2026 FOR LEGACY POs

See Contract Manager and Submit a "Contract Payment Request"

There is currently not a OneRF functionality to do this

Request a Requisition
(formerly Purchase Order)

Internal Service Delivery (ISD) Approval Process

(formerly Service Center Invoices payments that were done manually via e-mail.)