Information We Collect
We collect employee-related personal information provided by you or your employer, including full name, employee ID, job title, department, official contact details, and emergency contact information.

We also collect work-related data such as salary details, bank account information, tax declarations, compensation history, attendance records (check-in and check-out times), leave details, overtime calculations, and work schedules.

The App stores login credentials (user ID and password) in encrypted form for authentication purposes only.

The App records user actions such as approvals or rejections of leave requests, attendance corrections, expense claims, task updates, and timesheet submissions.

The App may allow users to upload or access files that are selected within the app (such as invoices, documents, reports, and attachments) strictly for HR-related workflows.

 Important: The App does not access all files on the device and does not scan, read, or modify unrelated personal files.

The App does not use camera, microphone, contacts, or media access.

Storage and File Access

The App only accesses storage for the following purposes:

• Uploading files selected by the user within the App

• Downloading and saving HR-related documents

• Managing attachments related to HR processes (such as payslips, reports, or claims)

The App does not require “All Files Access” (MANAGE_EXTERNAL_STORAGE) and does not access or manage general device storage.

How We Use Your Data

We use collected data only for legitimate HR-related functions, including:

• User authentication and secure login

• Payroll processing and salary disbursement

• Attendance tracking and overtime calculation

• Leave and expense management

• Approval workflow processing

• Generating HR reports and maintaining records

Security

We use industry-standard security practices to protect your data.

• Passwords are securely hashed and encrypted

• Data transmission is protected using TLS/SSL encryption

• Role-based access control ensures users can only view authorized data

• Session timeout is enforced for security

• Employers may remotely log out users when required

Data Sharing and Disclosure

We do not sell or trade your personal data.

We may share data only in the following cases:

1. With your employer, who is the data controller of all employee information

2. With trusted service providers (cloud hosting, payroll systems) under strict confidentiality agreements

3. When required by law, regulation, or legal request

Data Retention

We retain employee data only while employment is active.

After employment ends, data is retained as required by applicable labor and tax laws (typically 3–7 years).

Audit logs such as approvals/rejections may be retained for 1–3 years.

Your Rights and Choices

• You should not share your login credentials with anyone

• You may request your data from your HR department

• You may contact HR for corrections to any records

• Storage access is optional and only used for uploading or downloading HR-related documents inside the App

Children’s Privacy

This App is strictly intended for users aged 18 and above.

We do not knowingly collect data from minors. If such data is found, it will be deleted immediately.

Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be communicated through the App or by your employer.

Continued use of the App means you accept the updated policy.

Contact Us

If you have any questions or concerns regarding this Privacy Policy, you may contact us:

Email: highbar@highbartech.com