Adobe InDesign is the industry-leading layout and page design software. Create beautiful graphic designs with typography from the worlds top foundries and imagery from Adobe Stock. Quickly share content and feedback in PDF. Easily manage production with Adobe Experience Manager. InDesign has everything you need to create and publish books, digital magazines, eBooks, posters, interactive PDFs, and more.
No, InDesign is available only as part of a Creative Cloud membership. You can choose a Single App plan with InDesign only or a plan that includes more apps. We offer Creative Cloud plans for individuals, students and teachers, photographers, institutions, and businesses. Learn more
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Using the Data Merge panel in InDesign, you can easily create multiple variations of your document by merging a data source file (CSV or TXT file) with an InDesign document. For example, use the data merge functionality to create hundreds of variations of letters, envelopes, or mailing labels quickly and accurately. Data merge is also referred to as mail merge.
The settings in the Create Merged Document dialog box are the same as those used in the target document, so you can quickly re-create the current document with the same appearance. You can also use these shared settings to create an identical document with a different data source, or create a new document with a slightly modified layout.
After merging a documentwith data placeholders on parent pages, you can change the layoutof the merged document and still update the values of data fieldsin the data source. Use the Update Data Fields to update the datafields while maintaining the layout of the document. This optionis available only in a merged document in which data placeholdersappear on parent pages.
Specifies the maximum number of pages for each document. When the threshold is reached, a new document is created with the number of pages necessary to hold the remaining records being merged (up to the per-page limit). This option is available only when Multiple Records are selected from the Records Per Document Page menu when merging.
You can load TOC styles from other documents or books tobuild new tables of contents with the same settings and formatting.(You might need to edit an imported TOC style if the names of paragraphstyles in the document do not match those in the source document.)
Before you create a table of contents, verify that thebook list is complete, that all documents are listed in the correctorder, and that all headings have been formatted with the appropriateparagraph styles.
Be sure to use paragraph styles consistently throughout thebook. Avoid creating documents with styles that have identical namesbut different definitions. If multiple styles have the same namebut different style definitions, InDesign uses the style definitionin the current document (if a definition exists there), or the firstoccurrence of the style in the book.
Select this option to sort table of contents entries in the selected style alphabetically. This option is useful for creating simple lists, such as lists of advertisers. Nested entries (Level 2 or 3) sort alphabetically within their group (Level 1 or 2, respectively).
InDesign offers a direct and simple workflow that dramatically reduces the time and effort required to produce accessible PDF documents from an InDesign layout. Most of the tasks are executed within InDesign, with only a few final steps required in Adobe Acrobat. This allows hierarchical and structural information to reside in the InDesign file, making updates faster and easier when you need to generate a revised accessible PDF document.
The tagging order of a PDF document is essential to its readability. The Articles panel in InDesign enables you to precisely define which content in your document gets tagged and in what order. You can add content by dragging and dropping frames and objects into the Articles panel and then arranging them in the desired reading order. You can also break the content up into smaller articles without affecting the page layout.
Images in an accessible PDF document require alternative text so that the image can be described by a screen reader or assistive device. You can add alt text for an image through the XML Structure pane or with Object Export Options (Object > Object Export Options). This dialog is non-modal, so it can remain open as you work in the document, allowing you to move quickly from image to image and assign metadata without repeatedly closing and opening the dialog.
Each InDesign frame and object group displays a small blue square on its top edge. To anchor an object in an accessible location in the text flow without changing the original position of the object, click and hold the blue square, and then drag it to the desired location within the text and release. The blue square changes to an anchor icon indicating that the object is anchored.
Cross-references, hyperlinks, and bookmarks are conveniences to sighted readers, but are also essential navigation tools for the visually impaired. These navigation mechanisms are the means by which users with disabilities move through a document and get an overview of its content and how that content is organized. A table of contents (TOC) generated in InDesign can add bookmarks automatically when the Create PDF Bookmarks option is selected in the Table of Contents dialog. You can also add custom bookmarks independent of a dynamic TOC in the Bookmarks panel (Window > Interactive > Bookmarks). You can link bookmarks to either text anchors (bookmarks created when specific destination text is selected) or pages (bookmarks created when viewing a page in InDesign with no text selected).
Portable Document Format (PDF) is a universal file formatthat preserves the fonts, images, and layout of source documentscreated on a wide range of applications and platforms. Adobe PDFis the standard for the secure, reliable distribution and exchangeof electronic documents and forms around the world. Adobe PDF filesare compact and complete, and can be shared, viewed, and printedby anyone with free Adobe Reader software.
Exporting a document or book to Adobe PDF is as simple as using the default High Quality Print settings, or as customized as you need it to be to suit your task. The PDF export settings you specify are saved with the application, and applies to every new InDesign document or book you export to PDF until you change them again. To quickly apply custom settings to PDF files, you can use presets.
In the Compression area, downsample images to 72 pixels per inch, select automatic compression, and select either low- or medium-image quality for color and grayscale images. When you work with photographic images, use Automatic (JPEG) compression; when you work with images that are mostly solid color, such as charts and graphs, use ZIP compression.
A PDF preset is a group of settings that affect the process of creating a PDF. These settings are designed to balance file size with quality, depending on how the PDF is used. Most predefined presets are shared across Adobe Creative Suite components, including InDesign, Illustrator, Photoshop, and Acrobat. You can also create and share custom presets for your unique output requirements.
This preset creating ISO PDF/X-4:2008 files supports live transparency (transparency is not flattened) and ICC color management. PDF files exported with this preset are in PDF 1.4 format for CS5 and PDF 1.6 format for CS5.5 and later. Images are downsampled and compressed and fonts are embedded in the same manner as with the PDF/X-1a and PDF/X-3 settings. You can create PDF/X-4:2008 compliant PDF files directly from Creative Suite 4 and 5 components including Illustrator, InDesign, and Photoshop. Acrobat 9 Pro provides facilities to validate and preflight PDF files for PDF/X-4:2008 compliance and convert non-PDF/X files to PDF/X-4:2008 if possible.
Note: Before creating an Adobe PDF file to send to a commercial printer or print service provider, find out what the output resolution and other settings should be, or ask for a .joboptions file with the recommended settings. You might need to customize the Adobe PDF settings for a particular provider and then provide a .joboptions file of your own.
Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or sent to a client as a publishing proof. This set of options uses compression and downsampling to keep the file size down, but also embeds subsets of all (allowed) fonts used in the file, converts all colors to sRGB, and prints to a medium resolution. Note that Windows font subsets are not embedded by default. PDF files created with this settings file can be opened in Acrobat 6.0 and Acrobat Reader 6.0 and later.
InDesign CS and earlier export PDF presetswith .pdfs extensions, while InDesign CS2 and later export PDF presetswith .joboptions extensions. Importing a PDFS file converts it toa .joboptions file, and overrides settings as necessary. For example,if Monitor RGB was selected as the destination profile in the Output areain InDesign CS, it is automatically changed to Document RGB in InDesign CS4.
Note: To use the InDesign Touch workspace, you must have a touch-screen-enabled tablet/monitor running Windows 10 or above (such as Microsoft Surface Pro 3) with the screen resolution set to 2160 x 1440 or more
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