Privacy Policy for OfficeeBook App

Last Updated: [Insert Date]

1. Introduction

This Privacy Policy describes how OfficeeBook ("we," "our," or "us") collects, uses, and protects your personal information when you use our mobile application (the "App"). We are committed to protecting your privacy and ensuring the security of your personal data.

2. Information We Collect

2.1 Personal Information

• Employee Details: Name, employee ID, department, designation, contact information (email, phone number)

• Authentication Data: Login credentials, biometric data (if used for attendance)

• Profile Information: Profile pictures, emergency contact details

2.2 Attendance and Location Data

• Attendance Records: Clock-in/clock-out times, break times, work hours

• Location Data: GPS coordinates for location-based attendance tracking (when enabled)

• Device Information: Device type, operating system, unique device identifiers

2.3 Leave and Task Management Data

• Leave Applications: Leave requests, approval status, leave balances, reasons for leave

• Task Information: Assigned tasks, project details, deadlines, completion status, comments

2.4 Payroll Information

• Salary Details: Basic salary, allowances, deductions, tax information

• Bank Details: Account information for salary processing (encrypted and secured)

• Payslip Data: Monthly salary statements, tax declarations

2.5 Communication Data

• Push Notifications: Device tokens for sending notifications

• App Usage: Feature usage patterns, session duration, error logs

3. How We Use Your Information

3.1 Primary Purposes

• Attendance Management: Track work hours, manage attendance records

• Leave Management: Process leave applications, maintain leave balances

• Task Management: Assign and track work tasks and projects

• Payroll Processing: Generate payslips, process salary payments

• Communication: Send important notifications about work-related matters

3.2 Secondary Purposes

• App Improvement: Analyze usage patterns to enhance app functionality

• Security: Monitor for suspicious activities and prevent unauthorized access

• Compliance: Meet legal and regulatory requirements

4. Information Sharing and Disclosure

4.1 Within Your Organization

• Information may be shared with authorized personnel including HR department, managers, and payroll administrators

• Data access is restricted based on role and necessity

4.2 Third-Party Service Providers

We may share information with trusted third-party service providers who assist us in:

• Cloud storage and data hosting

• Payment processing

• Analytics and app performance monitoring

• Push notification services

4.3 Legal Requirements

We may disclose your information when required by law, court order, or to protect our legal rights.

5. Data Security

5.1 Security Measures

• Encryption: All sensitive data is encrypted both in transit and at rest

• Access Controls: Role-based access with multi-factor authentication

• Regular Security Audits: Periodic security assessments and updates

• Secure Servers: Data stored on secure, regularly monitored servers

5.2 Data Backup and Recovery

• Regular automated backups to prevent data loss

• Disaster recovery procedures in place

6. Data Retention

• Attendance Data: Retained for the duration of employment plus 3 years

• Payroll Data: Retained as per local tax and employment law requirements

• Leave Records: Retained for 3 years after the leave year

• Task Data: Retained for 2 years after project completion

• Account Data: Deleted within 30 days of account termination

7. Your Rights and Choices

7.1 Access and Correction

• View and update your personal information through the app

• Request correction of inaccurate data

7.2 Data Portability

• Request a copy of your personal data in a portable format

7.3 Notification Preferences

• Control push notification settings through the app

• Opt-out of non-essential notifications

7.4 Account Deletion

• Request deletion of your account and personal data (subject to legal retention requirements)

8. Location Services

8.1 GPS Data Collection

• Location data is collected only when you use location-based attendance features

• You can disable location services in your device settings

8.2 Purpose of Location Data

• Verify attendance at designated work locations

• Prevent time theft and ensure accurate attendance records

9. Push Notifications

9.1 Types of Notifications

• Attendance reminders

• Leave application status updates

• Task assignments and deadlines

• Payslip availability notifications

• Important announcements

9.2 Managing Notifications

• You can disable push notifications in your device settings or within the app

• Essential security notifications may still be sent

10. Children's Privacy

This app is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children.

11. International Data Transfers

If you are located outside the country where our servers are located, your information may be transferred internationally. We ensure appropriate safeguards are in place for such transfers.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes through the app or email. Your continued use of the app after such changes constitutes acceptance of the updated policy.

13. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us at:

• By email: hr@baapcompany.com

• By phone number: 9579700949

14. Compliance

This Privacy Policy complies with applicable data protection laws including GDPR, CCPA, and local employment data protection regulations.

By using the OfficeeBook app, you acknowledge that you have read, understood, and agree to this Privacy Policy.