Any organization is like a machine. It has cogs that function in unison to deliver the desired outcome. This machine has both small (executives) and large (managers) cogs, whereas the HR department acts as a lubricant for smooth functioning. The HR gets exhausted by performing multiple duties to ensure smooth functioning, resulting in breakdowns. Attendance management software supplements the HR department, ensuring they never run out of steam. To expand on this allegory, let's look at ways attendance management software helps an organization.
Although there are multiple ways through which this software helps an organization, we are cherry-picking the 7 foremost benefits. They are:
With the help of attendance management software, companies can track employee working hours accurately. Companies can track employees in real-time using GEO tagging and GPS, ensuring they maintain their routes and reach meeting spots on time. Additionally, attendance management software provides companies with geo-fencing, which marks attendance as soon as they enter the office premise.
Attendance management software enables companies to manage the roster and plan ahead. With roster management in place, companies can let go of archaic excel sheets and automate the entire process. Furthermore, this tool allows companies to filter employees and notify them through mobile app notifications.
Even though the pandemic seems to have come to an end, work-from-home (WFH) policies have remained. Attendance management software allows companies to define clear WFH policies, enabling them to hire the best employees from all over the world. With well-defined policies in place, employees know how to operate, leading to unison in work operations.
By integrating attendance management with payroll software, companies can pay their employees accurately for the time they've devoted to the company. Not only does this integration help with automating payroll, but it also helps in calculating other expenses like overtime (OT) and travel expenses. Additionally, you can dispense payroll without worrying about complex calculations such as leave without pay (LWP) and paid time off (PTO).
Anyone buying a new product to streamline their business operations wants to know if it is paying dividends. An attendance management software provides comprehensive reporting that allows you to see the visible change in the organization. Other than that, the software provides detailed information about the organization through interactive and easy-to-understand dashboards. This data includes information such as employees who are late or information about employees that never take a leave, which can be used during assessment and appraisal cycles.
Attendance management software predefined workflow for the entire organization. When a proper structure is in place, employees don't have to run after managers and HR for approvals. They can raise requests using an app and can see the status of that request. Managers, on the other hand, can deny and approve requests with the click of a button, making their jobs way easier. This automation reduces the HR department's workload and allows them to concentrate on other activities that directly influence the bottom line of an organization. Overall, the reduction of bureaucracy inculcates a free-flowing environment and improves the efficiency of an organization.
Attendance management software reduces costs directly and indirectly. With the help of this software, a company can eliminate time theft and buddy punching as each individual is provided with a unique ID and influences costs directly. Furthermore, integration with payroll software allows the company to dish out accurate payments; with predefined workflows and improved transparency, the HR department's workload is drastically reduced, allowing them to contribute to the company in other ways; both these activities provide value to the company and help them reduce costs even further.
Attendance management software helps organizations in multiple ways. It helps companies automate multiple administrative activities, influencing the bottom line directly and indirectly. There is multiple software in the market, so it is necessary to decide on a budget and the features that are essential to the business. List them before you make the plunge and you'll see significant changes in the long run.