International Conference on
healthcare quality & patient safety 2022

Guidelines for poster submission

1. All registered delegates can submit their papers.

2. All scientific paper/poster to be submitted initially in soft copy for evaluation by the expert committee. Latest by 30 Sep. 2022. The decision of expert committee shall be final.

3. All paper/poster received will be scrutinized for acceptance/rejection by expert committee.

4. The corresponding author(s) of the posters/papers will be intimated regarding the acceptance of the abstract either as an AWARD paper, ORAL presentation or as a POSTER presentation as determined by the scientific committee.

5. There will be prizes in different categories for best scientific paper and poster. All accepted papers will receive certificates.

6. The selected oral papers will be presented at the podium on Day 2 i.e., 13^th November 2022. The time and venue will be intimated in advance.

7. LAST DATE TO SUBMIT THE PAPER FOR ORAL / AWARD/ POSTER PRESENTATION IS 30 SEP. 2022

8. Oral presentation will be of 5 minutes followed by 2 minutes for discussion. Queries from the judges to be answered only by the presenter and co-author.

9. The soft copy of the structured abstract for both paper and poster is to be sent to: papers.nqocnconf@gmail.com. The maximum word limit for the structured abstract* is 400 words.

10. Please mention the subject as AWARD PAPER / POSTER FOR NQOCNCONF 2022 and the category (given below) in the email:

    • CATEGORIES FOR PAPERS

      1. PATIENT SAFETY

      2. IMPROVING QUALITY OF CARE

      3. INNOVATIONS

      4. IMPROVING QUALITY OF PRIMARY HEALTHCARE

    • For your reference link to a model abstract given here: https://bit.ly/3FWgKBX

    • Details about poster size presentations, etc. will be shared with the corresponding authors by 15 Oct. 2022

11. Five (5) best papers will be shortlisted by the scientific committee to be considered for AWARD PAPER session. The corresponding authors will be intimated well in advance regarding the date & time of the in-person presentation.

12. NQOCN GOLD MEDAL will be awarded to the winner and a chance to publish their paper in BMJ Open Quality's South Asia edition with full APC waiver. All other shortlisted papers will be duly recognized.

A. Guidelines for poster preparation

• The dimensions of the poster should be 2 feet wide and 3 feet height to fit on the mounting boards. The poster thus should be oriented in the "portrait" position (long dimension is vertical).

• Please remember that your poster should effectively communicate your work to the viewers.

Title

Your poster title, names of the authors, department and institution should be positioned at top-centre of the poster. Designations are unnecessary. The name of the presenting author should be first and in bold letters. Lettering for the title should be large. Do not use all the capital letters for the title/ legends.

Poster organization

· Introduction (background and objectives)

· Methodology

· Results

· Conclusions

· References

Text

• The poster should be clearly visible from distance of 1-2 meters. Use a minimum font size of 18-20 points. Use larger size font for the Conclusion text and a smaller size for Methods text.

• Be consistent- use same font type throughout.

• Keep the introduction/ context brief. Instead of narration, you may use bullet-point list. Present only enough data to support your conclusions. On the other hand, make sure that you present sufficient data to support your conclusions. You may bring handouts to provide additional details about your study to the audience.

• Space all text appropriately, using left-justification; text with even left sides and jagged right sides is easiest to read.

• Reference list may be given at the end of the poster.

Visuals

• Use self-explanatory "visuals" (graphs, photographs, schematics, maps, etc.) to emphasize your methods and findings. Visuals should be visible easily from a minimum distance of 1-2 meter.

• Make sure that the text and the visuals are integrated. Avoid repetition of the matter in the text and table.

• If you select table-form to present the data, keep it simple.

• Graph axes or columns/rows of the table should be appropriately labelled. Explain the symbols, if used.

• Each visual should bear an appropriate legend.

Colours

• Use colours to enhance your poster but restrain overuse of multiple colours.

• Muted colors, or shades of gray, are best for background. Use light background for darker photos, darker background for lighter photos.

• Use a neutral background (gray) to emphasize color in photos, a white background to reduce impact of colored photos.

B. Guidelines for poster mounting

• The accepted posters are to be put up on the assigned poster board since morning on the day of the presentation. They should be made available for viewing for the entire time allotted and are to be removed after the session is over.

• The material for mounting the poster will be provided.

• Information concerning the poster presentation date, time and board number will be communicated to the presenting author before the due date of conference.

• Please note that no requests from the poster presenters to change date or time of the presentation will be accepted.

C. Guidelines for poster presentation

• The poster sessions are on 12th and 13th November, 2022.

• You need to be present at the venue 15 minutes before the scheduled time of presentation. There will be a facilitator in each venue of poster presentation. Each presenter will present the poster to the viewers in 5 minutes. A way to do that is as follows:

1. Background/Need of Study (1 min): Why the work was undertaken?

2. Methodology (1 min): What was done? List enabling factors and obstacles and changes needed to be done in the work- why, how and when

3. Outcome (2 min): What happened? What is the evidence?

4. Conclusion/Recommendation (1 min):

5. You may also mention your plan about future (what next?) or ideas to sustain your innovation.

6. Please adhere to the time line. The best way to do that is to prepare and rehearse the above-mentioned points related to your work.