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Gifted travel is when an agency other than NOAA is paying for travel related expenses. Before a gift or bequest for travel expenses may be accepted from a non-Federal source, the designated approving authority must make the determination of acceptance and confirm that:
Gifted travel is when an agency other than NOAA is paying for travel related expenses. Before a gift or bequest for travel expenses may be accepted from a non-Federal source, the designated approving authority must make the determination of acceptance and confirm that:
- a. The gift is for attendance at a meeting or similar function. The event need not be “widely attended.”
- b. Travel payment is related to the employee’s official duties.
- c. The travel is primarily for the benefit of the Department or Government.
- d. The donor is not disqualified due to a conflict of interest.
- e. The gift is unsolicited.
FAQ'S
FAQ'S
What is considered a "Gift"? A "gift" may be any tangible or intangible item of value, such as:
- Cash.
- Service.
- Entertainment, hospitality, gratuity, or favor.
- Travel or travel-related expenses.
- A discount, loan, or forbearance (forgiveness) of a loan, offered as a result of your official position.
I have been invited to speak at a conference, what forms do I need? NOAA Travel Gift Questionnaire Form - CD-210 Form - SF-326 Form - DOC General Counsel Clearance Email Receipts for expenses listed on SF-326 for both In-kind and check or Fedwire funds - Invitational letter - Acceptance letter - Travel authorization - Travel voucher
What Gifts must I report? All gifts, including gifts in-kind, shall be approved by an authorized official before they are accepted. This includes gifts for travel valued at less than $305 which are not reported to the Office of the Assistant General Counsel for Administration. The appropriate official should indicate approval by signing a CD-210, “Record of Gift or Bequest,” prior to travel or acceptance of a gift. If a gift is offered while on official travel, the traveler shall contact the approving official for clearance before it is accepted, unless the approving official had delegated to the traveler the authority to accept the gift. The dollar amount recorded on a CD-210 should represent an estimate of the value of a future gift or the actual value of the assets or services which have been received. Employees must complete a travel voucher after a trip that involves a travel gift. This must be done even if the trip involved no expense to the Government. Employees must retain evidence of all gifts by obtaining receipts, unless the gift is a meal.
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