What is a PAC?

The Parent Advisory Council (PAC) serves as a bridge between parents and the school administration. Our mission is to foster communication, collaboration, and engagement among parents, teachers, and the school community. We believe that a strong partnership between home and school is essential for the success of our students.

By becoming a member of the PAC, you will have the opportunity to:

1. Participate in meaningful discussions about school policies, programs, and initiatives.

2. Share your insights, ideas, and concerns with fellow parents and school staff.

3. Contribute to the planning and organization of various school events and activities.

4. Support fundraising efforts to enhance the educational experience of our students.

We invite you to join us in making a positive impact on our school community.

2025/2026 Neilson Grove PAC Executive Council

CHAIR: Nicki Madsen & Terra Mitchell
VICE CHAIR:  Zac Logan
SECRETARY: Brooke Raphael   
CO-TREASURERS: Ronnie Nugent & Bonnie Yip
CO-DPAC REPS: Diane Chubb & Rosey Sharma

SUBCOMMITTEES
HOT LUNCH: Terra Mitchell & Ashley Terpsma

MILK PROGRAM: Nicki Kopac & Serena & Yvonne
FRUITS & VEG -  Brooke Raphael  &  Heather Wallace

SOCIAL MEDIA - Sandy & Nick!

NON-EXEC VOTING MEMBERS: YOU and all parents/guardians at NG!!

The PAC has three required executive roles:

• Chair (President)

• Secretary

• Treasurer

All other positions (like Vice-President, DPAC Rep, etc.) are optional and can be added based on the PAC’s needs. NG's PAC has all of these roles active. 

Term Length & Limits (for all executive roles):

• Term: 1 year (July 1 – June 30)

• Maximum tenure in the same role: 4 consecutive years

Someone can stay on the executive longer than 4 years overall—but they would need to move into a different role after hitting the 4-year limit in one position.

PAC Chair Role

Elected Executive Member

Term: One year from July 1 to June 30

Maximum Tenure: Four years

PAC Chair Role & Authority
The PAC Chair provides leadership, manages day-to-day operations, and serves as the voice of the PAC with school and district administration. Their authority comes from the PAC constitution and bylaws, and from the direction of the membership.

Accountability
The Chair must act in the best interest of the school community by following the constitution, bylaws, and code of ethics. They ensure the PAC operates within its mandate, seeks parent input and consensus, supports planning, delegates tasks, and reports to and follows the direction of members.

Key Responsibilities:

• Schedule and attend meetings (or delegate if needed)

• Hold at least 7 general meetings per year, plus the AGM in May (and June if required)

• Organize 2–3 executive meetings annually

• Ensure preparation of agendas with the executive and principal

• Stay informed on school and PAC matters

• Communicate regularly with parents and ensure concerns are addressed

• Form and oversee committees

• Represent the PAC in school and district activities

• Propose updates to the constitution/bylaws as needed

• Ensure all activities align with the PAC’s purpose

Secretary Role

Elected Executive Member

Term: One year from July 1 to June 30

Maximum Tenure: Four years

Key Responsibilities:

• Prepare agendas for PAC and executive meetings

• Attend meetings and record accurate minutes

• Support executive planning (budget, yearly planning, and review of governing documents)

• Stay up to date on PAC communications (e.g., WhatsApp)

TREASURER(S)

Elected Executive Member

Term: One year from July 1 to June 30

Maximum Tenure: Four years

The Treasurer oversees the financial management of the PAC, ensuring all funds are handled responsibly, transparently, and in accordance with approved decisions. Responsibilities include acting as a signing officer, maintaining accurate financial records, tracking all income and expenses, and issuing payments as authorized. The Treasurer prepares and presents regular financial reports at general and executive meetings, ensures records are available for review or audit, and submits an annual financial statement.

Working with the executive, the Treasurer develops and presents the annual budget for membership approval. They also ensure continuity by maintaining organized records and providing access to financial information when needed.

The Treasurer participates in executive and general meetings throughout the year and presents a Treasurer’s Report at each general meeting.

Key Responsibilities & Timing:

Annually:

• Prepare and present the annual budget (AGM)

• Provide year-end financial summary and statements

• Apply for and report on the BC Gaming Grant

• Issue approved school funding and ensure compliance with grant requirements

Monthly:

• Deposit funds and reconcile bank accounts

• Track and summarize all financial activity

• Prepare financial reports for PAC meetings

• Monitor general and gaming funds

Ongoing:

• Issue payments for approved expenses

• Maintain organized financial records for transparency and audit readiness

• Support fundraising activities by tracking revenues and expenses
  
  

Note: The Treasurer role may be shared to support workload and ensure continuity.

District Parent Advisory Committee (DPAC) Rep 

Elected Executive Member

Term: One year from July 1 to June 30

Key Responsibilities:

• Attend monthly DPAC meetings (held at alternating North/South Delta schools; occasional online option, typically 7:00–8:30 pm)

• Participate in discussions with trustees, the superintendent, and guest speakers (including the March trustee breakout sessions)

• Take brief notes on key updates and report back at PAC meetings

• Act as a liaison between the school and DPAC, reaching out for support when needed

• Promote available DPAC parent education grants and encourage parent participation

Note: This role can be shared. If unable to attend a meeting, a delegate may attend or notes can be requested to report back to the PAC.