Helping you, help us, help our children together!

Chair Role

Elected Executive Member

Term: One year from July 1 to June 30

Maximum Tenure: Four years

PAC Chair Role & Authority
The PAC Chair provides leadership, manages day-to-day operations, and serves as the voice of the PAC with school and district administration. Their authority comes from the PAC constitution and bylaws, and from the direction of the membership.

Accountability
The Chair must act in the best interest of the school community by following the constitution, bylaws, and code of ethics. They ensure the PAC operates within its mandate, seeks parent input and consensus, supports planning, delegates tasks, and reports to and follows the direction of members.

Key Responsibilities:

• Schedule and attend meetings (or delegate if needed)

• Hold at least 7 general meetings per year, plus the AGM in May (and June if required)

• Organize 2–3 executive meetings annually

• Ensure preparation of agendas with the executive and principal

• Stay informed on school and PAC matters

• Communicate regularly with parents and ensure concerns are addressed

• Form and oversee committees

• Represent the PAC in school and district activities

• Propose updates to the constitution/bylaws as needed

• Ensure all activities align with the PAC’s purpose

TREASURER ROLE

Elected Executive Member

Term: One year from July 1 to June 30

Maximum Tenure: Four years

The Treasurer oversees the financial management of the PAC, ensuring all funds are handled responsibly, transparently, and in accordance with approved decisions. Responsibilities include acting as a signing officer, maintaining accurate financial records, tracking all income and expenses, and issuing payments as authorized. The Treasurer prepares and presents regular financial reports at general and executive meetings, ensures records are available for review or audit, and submits an annual financial statement.

Working with the executive, the Treasurer develops and presents the annual budget for membership approval. They also ensure continuity by maintaining organized records and providing access to financial information when needed.

The Treasurer participates in executive and general meetings throughout the year and presents a Treasurer’s Report at each general meeting.

Key Responsibilities & Timing:

Annually:

• Prepare and present the annual budget (AGM)

• Provide year-end financial summary and statements

• Apply for and report on the BC Gaming Grant

• Issue approved school funding and ensure compliance with grant requirements

Monthly:

• Deposit funds and reconcile bank accounts

• Track and summarize all financial activity

• Prepare financial reports for PAC meetings

• Monitor general and gaming funds

Ongoing:

• Issue payments for approved expenses

• Maintain organized financial records for transparency and audit readiness

• Support fundraising activities by tracking revenues and expenses
  
  

Note: The Treasurer role may be shared to support workload and ensure continuity.