App Name: FullCircle Company Name: Nexus FullCircle Effective Date: July 21, 2026 Last Updated: July 21, 2026
Nexus FullCircle ("we," "us," or "our") operates the FullCircle mobile application (the "App"), an internal employee management tool built on Odoo, used for employee check-in/check-out, task management, timesheets, and time off/leave management. This Privacy Policy explains how we collect, use, store, and protect information when you use the App.
This App is intended for use by employees and authorized personnel only. It is not intended for use by the general public.
We collect the following categories of information through the App:
Employee name, employee ID, department, and job title
Login credentials (username/email and password, or single sign-on credentials)
Check-in and check-out timestamps
Attendance status and history
Task assignments, task status, and task-related notes
Timesheet entries, including hours worked and project/activity descriptions
Leave requests, leave type, leave duration, and approval status
Device type, operating system, and app version
Log data (e.g., crash reports, error logs, general usage activity) for maintaining app performance and security
We use the information collected to:
Provide, operate, and maintain the App's core features (check-in/out, tasks, timesheets, leave management)
Verify employee attendance and work hours
Process and manage leave/time-off requests and approvals
Allow managers/HR to view relevant employee records for legitimate business purposes
Maintain the security, integrity, and proper functioning of the App
Comply with applicable labor laws, company policies, and recordkeeping obligations
We do not use your information for advertising, and we do not sell your personal information to third parties.
Data collected through the App is stored on our organization's server/database, e.g., "our company's private servers."
Information is accessible only to authorized personnel, such as HR administrators, direct managers, and IT staff, on a need-to-know basis.
We do not share your personal information with external third parties, except:
As required by law, regulation, or legal process
With service providers who help us operate the App (e.g., hosting providers), under confidentiality obligations
In connection with a business transfer (e.g., merger or acquisition), where information may be transferred as part of that transaction
We retain employee data collected through the App for as long as necessary to fulfill the purposes described in this Policy, including compliance with legal, accounting, or reporting obligations, or as required by company policy. Data is generally retained for the duration of employment and for a reasonable period afterward as required by applicable law.
We implement reasonable administrative, technical, and physical safeguards designed to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.
Depending on your location and applicable law, you may have rights to:
Access the personal information we hold about you
Request correction of inaccurate information
Request deletion of your information (subject to legal/employment recordkeeping requirements)
Since employee accounts are created and managed by Nexus FullCircle (via HR/system administrators) rather than self-registered by users, account and data deletion requests should be submitted to your HR department or system administrator, who will process the request in accordance with company policy and applicable law.
To exercise these rights, please contact Nexus FullCircle using the contact information below.
This App is intended solely for use by employees of Nexus FullCircle and is not directed at, or intended for use by, children. We do not knowingly collect information from individuals under the age of 18 through this App.
We may update this Privacy Policy from time to time, including when new features are introduced. We will notify users of material changes by updating the "Last Updated" date above and, where appropriate, through in-app notice. Continued use of the App after changes take effect constitutes acceptance of the revised Policy.
If you have questions or concerns about this Privacy Policy or our data practices, please contact:
Nexus FullCircle Email: info@nexusfullcircle.com
This Privacy Policy is intended for internal/employee use of the FullCircle application and governs data collected specifically through the App.