Employee records

Employee Records in NetSuite HR Module (SuitePeople)

NetSuite's HR module (SuitePeople) provides comprehensive employee record management, allowing organizations to store, manage, and track employee information efficiently. Employee records in NetSuite serve as a central repository for all HR-related data, supporting payroll, benefits, time tracking, performance management, and compliance.

Key Features of Employee Records in NetSuite

1. Employee Profile Management

   • Stores personal details such as name, contact information, and address.

   • Supports multiple employment statuses (full-time, part-time, contractor).

   • Includes work location, department, and subsidiary assignments.

2. Payroll and Compensation Details

   • Tracks salary, bonuses, and deductions.

   • Supports multi-currency payroll for global organizations.

   • Integrates with NetSuite Payroll for automated salary processing.

3. Time and Attendance Tracking

   • Records employee working hours, overtime, and leaves.

   • Integrates with time tracking and project management modules.

   • Supports approval workflows for time-off requests.

4. Performance and Talent Management

   • Tracks employee performance reviews and appraisals.

   • Supports goal setting and performance tracking.

   • Maintains training records and professional development plans.

5. Access Control and Roles

   • Assigns user roles based on job function (e.g., HR Manager, Employee, Payroll Admin).

   • Configures access to HR records and sensitive employee data.

6. Onboarding and Offboarding

   • Manages new hire documentation and background verification.

   • Supports exit processes, including final payroll and asset return.

7. Benefits and Compliance Management

   • Tracks health insurance, retirement plans, and other benefits.

   • Ensures compliance with labor laws and tax regulations.

8. Document Management

   • Stores employment contracts, certifications, and HR policies.

   • Supports electronic signatures and approvals.

How to Create and Manage Employee Records in NetSuite

1. Navigate to Employee Records:

   • Go to Lists > Employees > Employees > New.

2. Enter Employee Details:

   • Fill in personal details, employment status, and job title.

   • Assign the employee to a department, subsidiary, and location.

3. Define Payroll and Compensation:

   • Set up salary, bonuses, tax information, and bank details.

4. Assign Roles and Permissions:

   • Specify system access and user roles.

5. Add Performance and Training Information:

   • Enter review dates, skills, and career development plans.

6. Save and Review Employee Record.

Reports and Insights

NetSuite provides built-in reports to analyze HR data, such as:

• Employee Directory – List of all employees with contact details.

• Payroll Summary – Breakdown of salaries, deductions, and taxes.

• Time-Off Report – Tracks employee leaves and balances.

• Performance Reports – Monitors employee appraisals and feedback.

Best Practices for Employee Records in NetSuite

1. Keep Records Updated – Regularly review and update employee details.

2. Use Role-Based Access – Restrict sensitive HR data access based on user roles.

3. Integrate with Payroll & Finance – Ensure seamless salary and tax processing.

4. Automate Onboarding & Offboarding – Streamline processes for new hires and terminations.

5. Monitor Compliance – Ensure adherence to local labor laws and company policies.