By-Laws

BY-LAWS OF THE

MOUNTAIN RANGE LACROSSE BOOSTER CLUB  

AUGUST 31, 2022  

ARTICLE 1. NAME.

The name of this organization is Mountain Range Lacrosse Booster Club (hereinafter referred to in this document as “Booster Club”). The Booster Club is a 501(c)(3) non-profit organization.

ARTICLE 2. OBJECTIVE.

The Booster Club exists for the purpose of broadening the Lacrosse Community involvement. The Booster Club will work to achieve this through encouraging the active participation of as many members as possible as set forth in Article 3 of these By-laws.  The following are additional objectives:

A. To support, promote and maintain a high standard of integrity and sportsmanship at all lacrosse activities;

B. To promote and foster goodwill and fraternal spirit among the members;

C. To promote and encourage better attendance at all lacrosse events by parents, friends, students, and faculty;

D. To promote and encourage participation of the student body, either as an active participant or as a volunteer assistant;

E. To raise funds necessary for the growth of the Mountain Range Lacrosse program;

F. To assist in holding down expenses via a strong volunteer support group; 

G. To establish an annual budget in line with the programs ongoing needs.

ARTICLE 3. MEMBERS.

A. THE MOUNTAIN RANGE LACROSSE BOOSTER CLUB

The Booster Club shall be composed of appointed Board of Directors, participating student athlete High Schools as designated by the Colorado High School Activities Association, Mountain Range Lacrosse Coaches and their spouses, parents and/or guardians of Mountain Range Lacrosse athletes, managers, trainers and support personnel, and Mountain Range Lacrosse Alumni.

B. BOARD OF DIRECTORS.

The Board of Directors shall consist of a group of elected or appointed officers, and the Mountain Range Head Coach, as set forth in Article 4 of these By-laws. In the first 3 years of existence, the board shall be appointed by the Head Coach and Board of Directors until processes, regular Booster Club meetings, and membership base are established. At which time in May 2025 at the end of season event, the membership shall hold elections to elect officers for the next academic year/season (August 1 – July 31). 

C. VOTING MEMBERS.

Voting members in addition to the Board of Directors, as described in ARTICLE 3 subsection B, shall consist of Mountain Range Lacrosse Coaches and their spouses, parents and/or guardians of Mountain Range Lacrosse athletes, managers, trainers and support personnel, and Mountain Range Lacrosse Alumni.

D. HONORARY MEMBERS.

1. Honorary membership may be granted to any individual or organization as judged appropriate by the Board of Directors.

2. This honorary membership bestows the right to attend meetings and to speak but not to make motions or vote.

E. RESCINDING A MEMBERSHIP.

1. If a member disregards the objectives and the spirit of the Booster Club,  their membership may be rescinded.

2. Rescission will be brought before the membership for vote.

ARTICLE 4. OFFICERS OF THE BOARD OF DIRECTORS.

A. LIST OF APPOINTED OR ELECTED OFFICERS

1. President

2. Vice President

3. Secretary

4. Treasurer

5. Fundraising Director

6. Events Director

7. Communications Director

8. Travel Director

If there are not enough members who volunteer to serve or run for election to fill all officer roles, existing board members may assume more than one officer position to the extent they are willing and able to accommodate the responsibilities. 

B. LIST OF STANDING MEMBERS.

1. Mountain Range Lacrosse Head Coach

C. DUTIES OF THE ELECTED OFFICERS.

1. PRESIDENT

It shall be the duty of the President to preside at all regular and special meetings and all board meetings. The President shall perform all the duties of the Office; and shall be an ex-officio member of all committees, except the nominating committee. The President along with the Treasurer will review all contracts, checks and disbursements pertaining to the Booster Club. The President, along with the consent of the majority of the Board of Directors, will arbitrate and settle disputes arising among the members, officers, athletic directors and the coaches. The President will ensure, by committee, that the Booster Club By-laws are updated and copies are made available to all members, as soon as is reasonably possible, upon request.

It shall be the responsibility of the President to confer with and ensure adequate communication regarding all Booster club issues with the Mountain Range Lacrosse Head Coach. The Mountain Range Lacrosse Head Coach can request the President represent him via proxy, in the event he or she elects to, or otherwise is unable to attend any Booster Club meeting.

2. VICE PRESIDENT

The Vice President shall act as the President in the event of his/her absence, death or incapacity and shall assume his/her duties for the balance of the term unless replaced by the Board. The Vice President’s line of succession shall be designated at the time of the elections.

Furthermore, the Vice President shall be the chairperson of the Nominating and Booster Club Financial Review Committees.

3. SECRETARY

It shall be the duty of the Secretary to keep a record of each regular, special, and board meeting. It shall be the duty of the Secretary to maintain a permanent record of the activities of the Booster Club. It shall also be the duty of the Secretary to conduct the correspondence of the Booster Club. The Secretary shall notify members of all general meetings and shall perform all other duties as delegated by the President.

In addition, the Secretary will be responsible for ensuring compliance with all record keeping and document requirements other than financial documentation. During election of officers, the Secretary will provide a list of the members eligible to vote, so that in the event a verbal vote is not decisive, a ballot vote can be taken. Eligibility to vote is described in ARTICLE 5, section A, subsection 5.

4. TREASURER

It shall be the duty of the Treasurer to collect and deposit all monies due or given to the Booster Club and deposit the same into the Booster Club account. The Treasurer shall be responsible for maintaining the Booster Club checking and savings accounts. The Treasurer shall present a statement of the Booster Club accounts at all regular meetings and present a year-to-date report at the annual meetings. The Treasurer shall pay out all such funds that have been budgeted and approved by the Booster Club or its Board of Directors. All expenditures over $100.00 must be submitted to and approved by the Booster Club Board of Directors. The Treasurer shall close the books, prepare an activity summary and submit the books and records for review to the Booster Club Financial Review Committee within two weeks after the April meeting to be presented at the Annual Meeting. The audit results shall be written and presented at the May meeting of the Booster Club.

It shall be the duty of the Treasurer to file all necessary and required financial documents, reports and returns with the appropriate local, state, and federal agencies in a timely fashion. The Treasurer will provide a financial status report with all pertinent transactions at each Board meeting.

5. FUNDRAISING DIRECTOR.

The Fundraising Director shall support and guide fundraising efforts for the Mountain Range Lacrosse program in conjunction with the Mountain Range Lacrosse Booster Club. The Fundraising Director shall ensure all fundraising efforts are operating under any policies or guidelines set forth by the Adams 12 Five Star School District.

The Fundraising Director shall be responsible for all committee activities and logistics related to Mountain Range Lacrosse authorized fundraising activities. These may include Program Production and Sales, Spirit Pack Sales, Concessions, and other fundraisers as approved by the Board. The Fundraising Director shall report all pertinent results and activities at each Board and Membership Meeting.

6. EVENTS DIRECTOR.

The Events Director shall support and guide all Special Events efforts for the Mountain Range Lacrosse program in conjunction with the Mountain Range Lacrosse Booster Club. The Events Director shall ensure all activities are operating under any policies or guidelines set forth by the Adams 12 School District.

The Events Director shall be responsible for all committee activities and logistics related to Mountain Range Lacrosse authorized Traditions activities. These may include, Annual Season Fall Team Activity, Annual Holiday Party, Senior Recognition Night, Annual Awards/Recognition Banquet, Annual Alumni Game, and other Traditions activities as approved by the Board. The Traditions Director shall report all pertinent results and activities at each Board and Membership Meeting.

7. COMMUNICATIONS DIRECTOR.

The Communications Director shall support and guide all Communications efforts for the Mountain Range Lacrosse program in conjunction with the Mountain Range Lacrosse Booster Club. The Communications Director shall ensure all activities are operating under any policies or guidelines set forth by the Adams 12 Five Star School District.

The Communications Director shall be responsible for all committee activities and logistics related to Mountain Range Lacrosse authorized Communications activities. These may include Public Relations, E-mail Membership/Athlete Communications, the Official Mountain Range Lacrosse Website, Game Day Filming, and Liaising with all participating high school Booster Clubs, Official Communication with each participating High School, securing Team Pictures, and other communications activities as approved by the Board. The Communications Director shall report all pertinent results and activities at each Board and Membership Meeting.

8. TRAVEL DIRECTOR.

The Travel Director shall support and guide all travel efforts for the Mountain Range Lacrosse program in conjunction with the Mountain Range Lacrosse Booster Club. The Travel Director shall ensure all activities are operating under any policies or guidelines set forth by the Adams 12 Five Star School District.

The Travel Director shall be responsible for all committee activities and logistics related to Mountain Range Lacrosse authorized Travel activities. These may include travel associated with the Spring Break Trip, and other events requiring team travel as approved by the Board. The Travel Director shall report all pertinent results and activities at each Board and Membership Meeting.

D. ELECTION OF OFFICERS.

1. An election of officers for the ensuing year shall be held during the May meeting of each year for a one-year term. (Exception: The Mountain Range Lacrosse Head Coach is exempt from the election process and will serve on the Board of Directors for the duration of their assignment as the Mountain Range Lacrosse Head Coach).

2. Names of candidate Officers shall be supplied by the Nominating committee.

3. Additional nominations for any or all elected Officers may be made from the general membership to the Nominating Committee no later than two weeks prior to the annual May meeting.

4. If, during the year of the one-year term, an elected Officer, other than the President, terminates his/her position, the Booster Club members shall elect an individual to fill the vacated position and serve the remainder of the term per ARTICLE 4, subsection E, number 1.

5. If, for any reason, a Board of Director position is not filled, the existing Officer may continue to serve until officer has been elected.

E. TERM OF OFFICE.

1. All newly elected Officers shall take office August 1 and shall serve for a minimum of twelve (12) consecutive months. All partial terms of office shall expire on July 31.

2. A Board of Directors officer may hold the same position for no more than thirty-six (36) consecutive months. All partial terms of office shall expire July 31.

3. No one person shall hold more than two (2) positions as an Officer on the Board of Directors at the same time.

4. All Officers shall deliver all of their official material to their successors within two weeks following the expiration of the office term.

ARTICLE 5. MEETINGS AND COMMITTEES.

A. MEETINGS.

1. Three Annual Booster Club Meetings shall be held. The first will be held concurrently with the Fall Parent Meeting, the second concurrently with the Winter Parent Meeting, and the third concurrently at the End of Season Celebration, or unless otherwise changed by the Board of Directors, with timely notification given to all known Booster Club members. Methods of notification shall include, but not be limited to, one or more of the following means: (1) the Mountain Range Lacrosse official channel (e.g. TeamSnap) (2) e-mail.

2. The Booster Club Board of Directors shall conduct regular meetings as necessary to conduct Booster Club business; open to all members of the Booster Club.

3. The entire Booster Club membership is invited and encouraged to attend all meetings. Input by the membership is essential to the continuing and successful operation of the Booster Club. Members may express views regarding general lacrosse issues. The Board of Directors will take into consideration the general opinions of the membership prior to taking action on any issue. Non-sports related matters, concerns and/or grievances a member has should be presented to a member of the Board of Directors to be considered by the Board of Directors.

4. Special meetings of the Board of Directors may be called by any executive Officer with the consensus of two other Board Members, in order to deal effectively with any issue affecting the Booster Club.

5. A member must be present at the meetings in order to vote. Proxy voting and/or attendance and voting by telephone shall not be permitted at any meeting. The president of the Booster Club shall not be a voting member. In the case of ties, the President may exercise an option to vote.

6. The following majorities shall be required to approve motions regarding the categories of business listed below:

i. Amendments to the By-laws – Two-thirds of all eligible voting members present at the meeting.

ii. Election of Officers – majority vote of the eligible voting members present at the May meeting.

iii. All other transactions – majority vote of all eligible members present at the meeting.

7. A quorum consisting of more than fifty (50) percent of the then constituted Board of Directors, shall be necessary for the conduct of any voting by members of the Booster Club. Unless otherwise specified, a majority vote of the eligible membership at a meeting at which a quorum is present shall be sufficient for action by the Booster Club.

8. Action by the Booster Club at any regular or special meeting at which a quorum was established, shall be presumed to be proper and in compliance with the By-laws.

B. COMMITTEES.

1. The Board of Directors may create committees, as it deems necessary, to promote projects and carry on the work of the Booster Club.

2.The chairperson of each standing committee shall present a plan of work to the Board of Directors for approval. No committee work shall be undertaken without the consent of the Board of Directors.

3. The President shall be a member ex-officio of all committees except the nominating committee.

ARTICLE 6. PARLIAMENTARY AUTHORITY.

Robert’s Rules of Order Revised are to be followed and to expedite the conduct of the meetings; all motions shall be considered as “main” motions and, if required, may be modified prior to placing the motion to vote.

ARTICLE 7. METHODS OF AMENDING THE BY-LAWS.

Proposed amendments to the Booster Club By-laws shall be presented in writing and submitted to the President of the Board of Directors for review and consideration at the next meeting. All proposals to amend the By-laws of the Booster Club shall be made by active member(s), in good standing, of the Booster Club.

ARTICLE 8. DISSOLUTION.

In the event of the dissolution of this organization, the assets of the organization after all outstanding debts have been satisfied shall be donated to the general fund of the Adams 12 Five Star School District to be used for their general purposes.

ARTICLE 9. MISCELLANEOUS PROVISIONS.

Section1. Seal. There shall be none.

Section2. Fiscal Year. The fiscal year of the Booster Club shall be a fiscal year from August 1 through July 31.

The Bylaws were approved and adopted by the Mountain Range Lacrosse Booster Club on August 31, 2022.

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