2026 Rental Rates & Fee Schedule

Bylaw #794 – Schedule “A”

The following rental rates apply to the Montrose Community Hall for 2026. All bookings are subject to availability, applicable policies, and approval by the Village of Montrose.

Hall Rental Rates

Weddings & Special Events

• Wedding Package (Main Hall + Full Kitchen + Bar + Audio/Video + Setup/Cleanup Time)
  $400.00 rental + $400.00 deposit

Main Hall Rentals

• Full Day (includes full kitchen) – $225.00 + $225.00 deposit

• Half Day (4 hours, includes full kitchen) – $150.00 + $150.00 deposit

• Youth Birthday Party (4 hours, includes kitchen) – $75.00 + $75.00 deposit

• Adult Non-Profit Event (no dance/party, includes kitchen) – $125.00 + $125.00 deposit

• Youth Non-Profit Event (parent supervised, includes kitchen) – $75.00 + $75.00 deposit

Lower (Basement) Hall Rentals

• Full Day – $125.00 + $125.00 deposit

• Half Day (4 hours) – $75.00 + $75.00 deposit

• Youth Birthday Party (4 hours) – $50.00 + $50.00 deposit

• Adult Non-Profit Event – $75.00 + $75.00 deposit

• Youth Non-Profit Event – $50.00 + $50.00 deposit

Kitchen Use Only

• 2 Hours – $50.00 + $50.00 deposit

• Full Day – $125.00 + $125.00 deposit

Commercial & Special Events

Any event where admission is charged, tickets are sold, vendors are present, fundraising fees are collected, or any revenue is generated:

• Main Hall (Full Day) – $450.00 + $450.00 deposit (2x standard rate applies)

• Lower Hall (Full Day) – $250.00 + $250.00 deposit

Additional Equipment & Services

• Audio/Video Equipment (if not included) – $35.00

• Bar Facility (if not included) – $40.00

• Decorating Access (after 5:00 PM, if not included) – $75.00

• Decorating Access (full day, if not included) – Standard rental rate

Cancellation Policy

All cancellations must be submitted in writing to the Village of Montrose.

• 14 or more days before rental date: 50% refund of rental fee

• 7 to 14 days before rental date: 25% refund of rental fee

• Less than 7 days before rental date: No refund issued

Deposits may be applied toward cancellation charges as outlined above.

Important Notes

• All rentals are subject to approval by the Village of Montrose

• Damages or additional cleaning costs may be deducted from deposits

• Rates and policies are subject to change by bylaw amendment

Rules & Rental Conditions

The following rules are in place to ensure the safe, respectful, and proper use of the Montrose Community Hall. All renters are responsible for ensuring that guests comply with these conditions.

General Use

• The renter is responsible for the hall, its contents, and all guests during the rental period.

• The hall must only be used for the purpose stated on the rental agreement.

• Maximum occupancy limits must be strictly observed at all times.

Care of the Facility

• The hall must be left in a clean and tidy condition.

• Tables and chairs must be cleaned and returned to their original location unless otherwise directed.

• Floors must be swept and spills cleaned immediately.

• All garbage must be collected and placed in designated bins or removed from the premises if required.

Set-Up and Tear-Down

• Rental time includes setup and cleanup unless otherwise stated in the booking.

• Early access or extended cleanup time must be approved in advance.

• Decorations must not damage walls, ceilings, floors, or fixtures. Nails, staples, and permanent adhesives are not permitted.

Kitchen Use

• The kitchen must be left clean after use, including all appliances, counters, and sinks.

• All dishes, utensils, and equipment used must be washed and returned to their proper place.

• Food must not be left in refrigerators or storage areas unless approved.

Alcohol Use

• Alcohol is only permitted where approved in advance by the Village of Montrose.

• The renter is responsible for ensuring all required liquor licensing regulations are followed.

• Alcohol may not be sold without proper licensing and written approval.

Noise & Conduct

• All events must comply with local noise regulations and respect neighbouring properties.

• Disorderly conduct, illegal activity, or behaviour causing damage or disruption will not be tolerated.

Smoking, Vaping, and Pets

• The Montrose Community Hall is a smoke-free and vape-free facility.

• Smoking and vaping are not permitted inside the building or within posted restricted areas.

• No pets are permitted inside the facility, with the exception of certified service animals as defined by applicable law.

Damage & Liability

• The renter is responsible for any damage to the facility or equipment during their rental period.

• Repair or replacement costs may be deducted from the security deposit.

• Additional charges may apply if damages exceed the deposit amount.

Enforcement

Failure to comply with these rules may result in:

• Loss of deposit

• Additional cleaning or repair charges

• Restrictions on future rentals

Agreement

By renting the Montrose Community Hall, the renter agrees to comply with all rules, policies, and conditions established by the Village of Montrose.