Vacancy

Vacancy Description: Administrative Officer

We are seeking a proactive and detail-oriented professional to support our dynamic educational environment. As an Administrative Officer, you will coordinate processes, assist faculty and students, and contribute to organising impactful projects. 

General Requirements and Attributes

• Education: University degree (bachelor's level or higher).

• Skills:

  • Excellent literacy and analytical thinking: ability to collect, structure, and analyse information to draw informed conclusions.

  • High level of accuracy, attention to detail, and punctuality.

  • Strong planning and organisational skills, including task prioritisation and process optimisation.

  • Proactive problem-solving abilities and a keen eye for detail.

  • Diplomacy and confidence in professional communication.

  • Understanding of professional and academic ethics.

  • Flexibility to adapt to a hybrid work schedule, including remote work, in-office tasks, and meetings.

• Languages (required):

  • Romanian/Moldavian (expert native level, with advanced academic and legal fluency).

  • English and Russian (fluent proficiency, including academic and professional vocabulary).

Core Competencies

1. Technical and Software Proficiency:

   • Advanced skills in MS Excel, Google Drive, and Google Calendar.

   • Experience with platforms such as MIRO and LMS (Moodle etc).

   • Proficiency in using task management tools such as Trello or Asana.

2. Administrative Skills:

   • Expertise in business correspondence and adherence to ethical standards.

   • Proficient in conducting negotiations, handling calls, and documenting agreements.

   • Knowledge of regulatory frameworks in education (Moldova, EU, US).

3. Project Organisation and Coordination:

   • Strategic planning, execution, and task management.

   • Effective oversight of roadmaps and academic schedules.

Key Responsibilities

1. Office Support:

   • Administrative coordination of team activities.

   • Creation of analytical reports and supporting documentation.

   • Preparation of formal documents.

   • Liaison with universities, government authorities, and partners.

2. Support for Faculty and Students:

   • Guidance and assistance in navigating the educational process.

3. Management of Visiting Lecturers:

   • Coordination of access to facilities and resources.

   • Monitoring interactions with students.

4. Event Coordination:

   • Planning and facilitating visits and invitations.

   • Providing technical and logistical support for events, including equipment management.

   • Assisting with educational and assessment-related events.

5. Partnership Engagement:

   • Organising meetings and ensuring the success of collaborative projects.

   • Facilitating effective communication among stakeholders.

Ideal Candidate

A proactive and self-organised person ready to thrive in a dynamic educational environment, demonstrating resilience, adaptability, and a commitment to excellence.

If this opportunity aligns with your qualifications, please fill out the form: https://forms.gle/eozZxniraGHEibhWA or below.

For any questions, don't hesitate to contact us: moldovanse@gmail.com.