To present as part of our 2021 online workshop, we request you prepare a video of your presentation or digital poster, comprised of a brief introduction, if desired, followed by voice over slides for your presentation. The presentation can be recorded by any of the co-authors. We will upload your video to SWITCHtube, which is a platform that securely stores your videos and provides us a workshop-specific channel where participants can view videos on a number of devices. As mentioned, all videos will be released ahead of the workshop to give you time to watch videos and leave comments or questions with some flexibility.
The deadline to submit the pre-recorded presentation is Friday, May 28.
The preferred length is 10 minutes, with a maximum of 15 minutes.
Please send your video file to Dr. Lindsey Conrow (lindsey.conrow@canterbury.ac.nz) by the deadline. A file sharing link to the video or Dropbox etc. is fine, as long as the presentation can be downloaded in a video file format (this is required to get everything centralised in our SWITCHtube channel).
Please use the following naming convention: Surname _moheap2021.*** , where Surname is the lead author surname (regardless of who records the presentation).
The maximum size of a video upload is limited to 5GB. Try to reduce the size of your video file either by cutting/trimming or by converting it to a format with higher compression rate. Standard high definition format, or 720p, is likely good enough quality for internet viewing. We can upload videos in many common formats; in most cases your existing video files should upload without a problem (MP4, MOV, AVI, WMV are the most common). SWITCHtube provides more detailed format/compression setting information, which is listed at the end of this document.
To ensure everyone gets the most out of your presentation, please check that:
Your audio quality is clear and loud enough to be heard with average audio settings, and that there is little to no background noise;
Your presentation is free from major mistakes or technical issues that distract from the overall presentation (note: minor mistakes are welcome as this verifies you’re only human);
Any setup or end of recording video that isn’t relevant to the presentation is trimmed/cut from the final video;
If you use a camera to record a more ‘live’ presentation delivery, ensure that slides are clearly visible with good lighting and audio quality;
Note that you aren’t required to record picture in picture (i.e. with self-view) unless that is your preference.
Open your presentation (PowerPoint, GoogleSIides, Keynote etc)
Open your screencast or video conferencing app/software
Use presenter mode or screen share to view your presentation
Ensure your presentation is in presentation view (ie displaying full slides rather than edit mode)
Start recording and give your presentation
Stop recording
Save or export as video
Camtasia: record a PowerPoint, export and share (Camtasia Tutorials) - record your narration over your slideshow all directly inside PowerPoint. When you install Camtasia, you’ll have the option to include a PowerPoint Add-in Toolbar.
Quicktime or screen recorder (MacOS): record a presentation - screen reader and QuickTime tabs (Ryerson University)
You can show your face via webcam (if you’d like) and display your slides as you present if using video conferencing to record. Any meeting software is fine as long as you get a good quality recording and your final file is a video format that you can download or share for download. Ensure that any windows (e.g., presenter’s view) are not blocking slide visuals.
Common platforms:
Zoom: Local Recording, Cloud Recording (Zoom Help Center). Share screen to share your presentation window and record.
Google Meet: Record a video meeting (Google Meet help). Use ‘Present now’ to share your presentation window and record.
Microsoft Teams: Record a meeting in Teams (Office Support), Download a meeting recording (Office Support)
You can also use the method below to record directly in PowerPoint. However, note that slides and audio may run out of sync so check your video to ensure it is recorded as expected:
Codec: H.264. Choose “High Profile” if possible.
Frame rate: 25 or 30 FPS. We currently transcode all video to 25 FPS; support for other output rates might be added in the future.
Bit rate: 2000 – 5000 kbit/s for SD, 5000 – 10000 kbit/s for HD (720p or 1080p)
Resolution: 640 pixels wide for SD, 1280 pixels wide for 720p HD, or 1920 pixels wide for 1080p HD. You video will be shown in a widescreen 16:9 aspect ratio player. Don’t add any letterbox bars to your video file if you use another aspect ratio such as 4:3 or 2.35:1; this will be done by the player automatically.
Codec: AAC Low Complexity.
Bit rate: 320 kbit/s. Choose “Constant” if possible.
Sample rate: 48 kHz.
For further questions and requests, please email Dr. Lindsey Conrow at lindsey.conrow@canterbury.ac.nz