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Planning funds can be used to purchase curriculum, educational supplies, and educational/enrichment activities to expand student knowledge and experiences. Here is the breakdown of planning funds you will receive for the 23-24 school year:
On July 17 for returning families: TK-8: $2000 High School: $2300
On August 1: The same amount will be available for all newly enrolled families.
On Dec 1: All students receive $1500 more on December 1.
TOTAL: $3500 for TK-8 $3800 for high school
Any unused funds from the previous year will not roll over into your account the following year.
General Ordering Guidelines:
General Ordering Guidelines:
The planning funds given to you for instructional materials and services come with some restrictions. All items must be of educational quality (not top-of-the-line) and reasonable quantity. Also, all non-consumable items must be returned to the school upon withdrawal. Please look over the page "Allowed/Not Allowed" for information on the types of items we can and cannot approve.
If one student does not have enough funds, I cannot transfer funds between siblings.
Consumables vs Non-Consumables:
Consumables vs Non-Consumables:
Consumables are products/materials students use that are not able to be used again by another family. Examples of items that "get used up” include workbooks, paper, pencils, etc.
Non-Consumables are products/materials that may be used by another family. Examples of non-consumables are textbooks, hardcover or paperback books (excluding workbooks), paperback novels, microscopes, math manipulatives, etc.
Click the button below for more detailed information about our enrichment guidelines.
Placing an Order:
Placing an Order:
Whenever you want to order something using your planning funds, go to the Homeschool Hub login page (click the button under the picture to the left). Once there, you'll place one of two types of orders: a service order or a product order. Service orders are for services taught by another person, usually in person. These vendors must be approved by PCA. Once you're on the Hub, you can search for approved service vendors by clicking on the little icon that looks like a store.
Products are most anything else you want to order. You can purchase curriculum and materials from almost any vendor as long as the vendor is secular.
Please remember: all non-consumable items must be returned to PCA upon withdrawal from the school.
Below are instructions for ordering.
Ordering from Amazon:
Ordering from Amazon:
To use our most popular product vendor, there are special instructions. We have an integrated system with Amazon which requires unique steps. Please read the information and watch the video below before ordering with Amazon for the first time.
When entering your order requests through Amazon, please keep the following information in mind:
When setting up your account for the first time:
Enter your child’s name (not a parent’s name)
Do NOT at any time adjust the default email that is associated with the account
Enter a password, but you will never need it, so long as you log in properly through the hub
Only try to access your account by creating an order through the hub
If you try to log in to your account directly by visiting www.amazon.com, the system will prompt you for a password or provide you with an error message, and you will not be able to log in.
Please do NOT try to access your order or account history from within your account. This will confuse the system and prevent your orders from being accepted by the system.
If you need to check on order status, please reach out to your Homeschool Teacher (HST), who can check with Enrichment
Please only request up to 5 items per order
The punchout system is not able to process orders for magazines, Kindle books, or textbook rentals
Please purchase Prime items whenever possible
Avoiding purchasing from 3rd party vendors will save on shipping costs, narrow delivery dates, and help facilitate the returns process, when necessary
Please only enter your orders through a computer
The punchout system is not compatible with mobile devices, such as cell phones and tablets
Once punchout orders are created in the hub, items cannot be added to them. Please create a new order if additional items are needed.
The following safeguards are in place to ensure that items are delivered in a time frame and for a price that parents are comfortable with:
Prices are locked in for only 7 days from the date orders are created.
If orders are not processed within that time frame, prices may fluctuate.
If items are deleted from orders, the price lock guarantee is voided.
If quantities are adjusted within orders, the price lock guarantee is voided.
If prices increase by more than 20%, items will be removed by Amazon (not fulfilled).
If the requested quantities aren’t available, only the quantities that are available will be shipped and invoiced for.
If items will not be received within 30 days, items will be removed from orders.
Technology Orders:
Technology Orders:
Order a free Chromebook for all grades 3-8 by going to the hub and selecting tech order. These are the property of the school and must be returned upon withdrawal.
Processing Your Order:
Processing Your Order:
When you place an order in the hub, processing time can vary. During peak times, it may take several weeks to process your orders. Sometimes it only takes a day.
How it works:
After you place an order, it is labeled "pending approval." This means it is waiting for me to look over your order and approve it.
Once I approve it, it will then be labeled "HST approved." Now it is waiting to be assigned to an Enrichment Specialist.
Once a specialist is assigned your order and is starting to process it, you will see the label "processing." This stage is the longest since this is when the actual ordering and contacting of vendors takes place. It can take a week or two sometimes during this stage.
After your order is fully processed, you will get an email with the details of your order. The name of the specialist who processed your order will be on this email. If you have questions about your order, this is the person to contact. After we are done on our end, it is now up to the vendor to ship the order to you. Sometimes the delays are on the vendor's end.
If your order is labeled "SA approval" this means another layer of approval is needed to process your order. Some orders need to be approved by an Assistant Director. If this is the case, your order may be delayed while waiting for this type of approval. Usually, it is the out-of-the-box items that require special approval.
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