Privacy & Policy

Privacy Policy – ManagifyHR

Last Updated: July 3, 2025

Developed by WebUtsav Pvt. Ltd.

City Vista, Kharadi, Pune – 411014, India

Email:info@webutsav.com

1. Introduction

ManagifyHR is a Human Resource Management (HRM) application used by companies to manage employee attendance, leave, and related HR functions. This privacy policy outlines what data we collect, why we collect it, how we protect it, and how users can control their personal information.

2. What Data We Collect

Account & Identity Information

Full Name, Email, Phone – entered by your organization’s admin via Admin Panel

Temporary Password – sent to the registered email address

Profile Images, Aadhar & PAN Documents – uploaded via file picker by employees

Authentication Flow

Login is available only to employees added by Admin

At first login, users are required to set a secure password (encrypted using BCrypt)

Sessions are terminated after a period of inactivity

Location Data

Foreground Location (ACCESS_FINE_LOCATION, ACCESS_COARSE_LOCATION)

Purpose:

To ensure employees are physically present at their designated workplace when punching in or out.

How it works:

When the user taps “Check-In” or “Check-Out,” the app requests foreground location permission. The latitude and longitude are captured and verified against the company's registered coordinates. Punch-in is allowed only if within a geofenced radius (e.g., 100 meters).

Why it's necessary:

This prevents location fraud and ensures time attendance logs are accurate and fair for all employees.

Background Location (ACCESS_BACKGROUND_LOCATION)

Purpose:

Used only when geofencing is enabled by the organization to continuously monitor on-site compliance during working hours.

Conditions for usage:

Enabled only if the admin configures background tracking

Requires explicit user consent (“Allow all the time”) through a rationale screen

What we show:

“ManagifyHR needs background location access to ensure your check-ins comply with office location policy. This helps prevent attendance misuse and supports accurate payroll.”

Notification shown while running:

“ManagifyHR is monitoring your location for attendance compliance.”

Media & Document Access

Uses Android Scoped Storage

We do not request broad file permissions

Push Notifications (FCM)

FCM Token is stored only when notifications are enabled by the user 

Used to:

Notify admins when an employee submits a resume

Inform employees of new job openings

Send real-time updates about leave request approvals/rejections

Users can toggle notifications on/off from the app settings

3. How We Use Your Data

Data Type                     Purpose

Background Location   --->            For tracking employee location and puch in and punch out if enabled by user 

Documents           --->            Used for HR processing and verification

Notification Settings   --->            Respect user preferences for push alerts

FCM Token           --->             Route real-time updates securely and only when enabled by the user

4. Key Security Features & Fixes (Google Play Compliance)

✅ Secure Login Flow

No user registration in-app

Admin-controlled account creation

Temporary password sent via email

First login requires BCrypt-encrypted password reset

✅ Scoped Media Access

uses Android's system file picker

User-initiated uploads only

✅ Account Deletion Clarity

No in-app “Delete Account” feature

Deletion handled by admin with full audit trails

Logout is available in-app

✅ Location Attendance Enforcement

Admin defines latitude & longitude

App checks if user is inside office perimeter at punch-in

If not, attendance is blocked

5. Your Rights & Controls

Manage Permissions: You can grant/revoke permissions (Location, Notifications, Media) via Android Settings

Notification Opt-Out: You may disable push notifications at any time

Account/Data Removal: Request through your Admin or contact us below

Uploaded Files: Retained until deleted by Admin or on request

7. Security Measures

Role-Based Access Control

8. Updates

This Privacy Policy may change based on new features or policy updates. Major changes will be notified via app or email.

9.why  18 and over
. our app is an internal HR tool meant only for company employees (adults).

• It collects sensitive data like location, identity, and HR documents (Aadhaar, PAN), which are not suitable for minors.(Adhar ,Pan data come from admin panel while adding new employee in admin panel)

• Checking the box ensures minors can't install or use your app, which helps prevent Play Store policy violations.
  
  

. Contact Us

WebUtsav Pvt. Ltd.

City Vista, Kharadi, Pune – 411014, India

Email: info@webutsav.com