Registration

The attendance to the meeting is limited to 130 in-person participants, so it is important to formally register.

After this limit is reached we will open a waiting list in case there are any cancelations.

Registration is open for all scientists. However, we aim to have a balanced representation in terms of participant profiles, career stages, and involvement (or not) in the Rubin Observatory. Therefore, registration is subject to confirmation of acceptance.

If you require an invitation letter for VISA and/or funding requests, please contact us.

Important dates

Abstract submission: August 22nd.
In person fee waiver and financial support requests: August 15th.
Registration confirmation: Expected in early September.
Deadline for early registration fee payment: October 12th, 2025.
Deadline for late registration fee: November 23rd.

Registration fees

Students and postdocs:

Early Bird Fee: $2000 MXN (~100 USD)
Late Fee: $ 3000 MXN (~150 USD)
We'll offer a limited number of special-rate registrations, which include the regular fee plus accommodation: $6000 MXN (~300 USD)

To pay this fee please send a request to lsst.latam@gmail.com. Approval is subject to availability.

Researchers, staff and other participants:

Early Bird Fee: $ 5000 MXN (~250 USD)
Regular Fee: $ 6000 MXN (~300 USD)

Online participation will be supported and will requiere a fee of $600 MXN(~30 USD) to be paid during the month of November.

We encourage early registration to help us with planning.

Important Note:

The fees will be received by División de Gravitación y Física Matemática of the Mexican Physics Society as a donation — tax-deductible (at least in Mexico) — will be issued.

For Mexican participants requiring a taxable invoice ("Factura"), 16% VAT ("IVA") will be added to the fees above, regardless of registration type.

Payment instructions will be provided upon confirmation of your registration.

Register here

Fee waivers and accommodation support

Thanks to our sponsors, we are able to offer a limited number of fee waivers - including some for the special registration type- to support the in-person attendance of junior colleagues and others who will not attend otherwise. Unfortunately offering travel support at this point is very limited for us, but we might be able to help a few cases.

Eligible participants include students, postdocs, and other early-career researchers, especially from low-income countries. If you wish to apply for a fee waiver or reduction, you must indicate this in your registration form and send an email to lsst.latam.waiver@gmail.com with a brief explanation of your needs and how attending this meeting will impact your career and/or research. If you are an undergraduate, MSc, or PhD student, please also ask your academic supervisor to support your application and explain how your work is related to Rubin LSST.
Ask your supervisor to send a support letter by email to:

lsst.latam.waiver@gmail.com

with the subject:

"Support for request for fee waiver/reduction – [Your Name]"

Deadline: August 15th

Priority will be given to participants already integrated into the LSST Science Collaborations and to those presenting a talk or poster.