Author Guideline

This page provides the necessary guidelines for authors preparing to submit papers. Authors must adhere to these requirements to ensure their papers are accepted for review and publication. The papers are technical reports written in English and describe the participating systems and the conducted experiments. They should provide, at least, the following information: Title, Authors, Affiliations, Email addresses of all authors, Body of text, Author contributions, Competing interests, and unlimited references.  

Submission Guidelines

• The papers must be formatted according to the TIB Open Publishing template available at https://drive.google.com/file/d/1kNSKCW-t0pvTRDKHwkpvXiN3vwsSTo9X/view?usp=sharing using a one-column LaTeX template.  The PDF file inside the template contains information on formatting guidelines for papers. 

• The maximum length for short papers is 8 pages, excluding references, while long papers may be up to 15 pages, also excluding references. Submissions should be categorized based on the scope of task participation: if the research involves participation in a single task, it should be submitted as a short paper; if it involves participation in multiple tasks, it should be submitted as a long paper.

• Open Conference Proceedings (OCP) is an open-access proceedings series. This means all content can be accessed immediately after publication. Authors retain copyright, and all content can be reused unrestrictedly according to the Creative Commons Attribution License 4.0. All proceedings volumes relating to the TIB subject areas published in OCP are archived long-term through the TIB.

• All submissions will be reviewed by multiple reviewers to ensure quality. Submissions missing essential information may not be accepted.

• Participants are required to share their code with the research community via GitHub under an appropriate license.

• Each author should register an ORCID, and the ORCIDs of all authors should be included in the manuscript.

AI Policy

This policy refers to generative AI tools, i.e, generative models for the creation of new content in the form of text, images, audio, video, software code, or data sets. Currently known examples include text-generating chatbots such as ChatGPT, Copilot, Gemini, or LLaMA, as well as image-generating AI tools such as DALL-E, Stable Diffusion, or Midjourney.

• In accordance with the COPE position statement on Authorship and AI tools, AI tools cannot be listed as authors of a paper. These tools cannot take responsibility for the submitted work and hence do not meet the requirements for authorship, such as the ability to declare competing interests or to agree to the license agreement.

• Any use of AI tools in the writing of a manuscript, image/graphic generation, or in the collection and analysis of data, must be disclosed transparently in the paper by describing for what purpose and how AI tools were used. Moreover, it has to be stated which AI tool(s) were used and when they were used.

• When authors use AI for literature research, they always need to verify the sources as AI-generated references may be inaccurate or non-existent. Submission containing non-existent references will be rejected.

Formating Guidelines

Paper titles should follow the following fixed template:

• Fixated template: [Team Name] at LLMs4OL 2025 [Tasks A, B, C, D]: "Descriptive Title"

• System description papers for one task (any number of subtasks) are titled "[Team Name] at LLMs4OL 2025 [Task N]: Descriptive Title"

  • N can be “A”, “B”, “C”, or D

  • Note that the task number is followed by a colon

  • Note that the colon has a space after it, but not before it

  • Authors are free to choose the Descriptive Title as they would a normal paper title; it may mention a particular question addressed, method used, or finding discussed in the paper.

• System description papers for multiple tasks are titled "[Team Name] at LLMs4OL 2025 [Tasks N1 and N2]: Descriptive Title" (2 tasks) or "[Team Name] at LLMs4OL 2025 [Tasks N1, N2, and N3]: Descriptive Title" (3 tasks)

  • Example-1: example_team_name1 at LLMs4OL 2025 Task A: The Example Title 1

  • Example-2: example_team_name2 at LLMs4OL 2025 Tasks A and C: The Example Title 2

  • Example-3: example_team_name3 at LLMs4OL 2025 Tasks A, B, and C: The Example Title 3

Furthermore more it is important to have the following sections in your paper: 

• Please include \section*{Data availability statement}, a statement on how the data supporting the results of your article/contribution can be accessed. 

• Please use \section*{Underlying and related material}, If you have other material which supports your findings (e.g. model code) or is closely related to your article/contribution (e.g. supplementary material as videos, samples, etc.) deposited on a repository, please include a brief description and the respective DOI(s) here (if any).

• The \section*{Author contributions} is mandatory for any submissions. Please include a statement on authors' contributions according to the CreDIT guidelines here. CRediT (Contributor Roles Taxonomy)’s intention is to recognize individual author contributions, reduce authorship disputes, and facilitate collaboration. [Mandatory]

• The \section*{Competing interests} is mandatory for any submissions. Competing interests arise when issues outside research may fairly be viewed as impacting the work's neutrality. All potential competing interests must be disclosed (“The authors declare the following competing interests: …”). If there are no potential competing interests, please state “The authors declare that they have no competing interests.” [Mandatory]

• The \section*{Funding} Please insert a funding statement (if applicable) here.

• The \section*{Acknowledgement} If you want to acknowledge persons or institutions, you can do so here.

Further information can be obtained from https://www.tib-op.org/ojs/index.php/ocp/about/submissions.

EasyChair Submission Software

Paper submissions for the 2nd LLMs4OL Challenge can be made via EasyChair at: https://easychair.org/conferences/?conf=llms4ol2025.