Lil' Country Librarian Resources - Book Fair Resources

Book Fair Resources

Teacher Name Labels

Teacher Name (Spine) Labels Editable Canva Template

I use Demco spine labels 1" x 3/4" SKU: 14216190 to print teacher names and I write on them how many students are in their class so I can attach this spine label to the top flyer/papers I send to teachers. It helps keep papers organized and it's easy for students to read when they deliver them to classrooms.

Book Fair Management

Book Fair Drawer Reconciliation Sheet Editable Google Doc

Starting Cash for Cash Registers:

I typically have two registers. I get $100 in starting cash to split between the two. Here is the breakdown for what works for me.

$20 - $5
$40 - $1
$20 – quarters
$10 – dimes
$5 – nickels
$5 - pennies

Share the Fair Money Box Signs

Share the Fair Money Box Sign Editable Canva Template (Share the Fair Graphic Copyright Scholastic)

Book Fair Checklist

Order book fair preview book kits for student giveaways
Confirm book fair dates
Make updates to book fair home page, if needed
Requisition $100 starting cash
Preview book giveaway Google Form sign-up (all classes)
Put up book fair posters from kit (type and print hours first)
Cash check to get starting cash and change from the bank.
Update, copy and distribute book fair letters & flyers to each classroom
Send email to families with book fair details & library schedule
Send a reminder email to families with book fair reminders & library schedule
Purchase a treat for the book fair delivery driver (drink, salty snack & sweet snack)
Print signs for Share the Fair Money Box/Lollipop Pull donations
Schedule social media posts (Save the Date, book fair details letter, eWallet, reminders, library schedule, etc.)
Maintenance request for outdoor book fair banner
Maintenance request for any tables needed
Print tax charts (if necessary)
Request volunteers (Google Form)
Email teachers the book fair details and information they need to know.
Print cash drawer reconciliation sheets.
Take pictures and post on social media for our families & community members to be able to preview the fair.

Get the following items ready for set up:

Coin wrappers
Coin counter
Take a penny, leave a penny cup
Plastic bags
Bag stand
Extension cord
Bowl of rubber bands
Baggies for students with loose change
Lollipop Pull stands & Dum-Dums (Also put out prizes-books, posters, toys, etc.)
Share the Fair money boxes
Book stands for display books
Tablecloths

During the Fair

Stamp checks
Reconcile register drawer each day
Make a copy of checks for Accounting
Submit deposit to secretary with the total and request for the deposit slip to be marked SA ELLI (for Student Activity account for the Elementary Library)
Copy deposit slips

Buzz Into the BOGO Book Fair!

BOGO Book Fair Letter to Families Editable Canva Template

I use the same basic template design for each book fair and just change my graphics, dates, and times as needed. I share the color version on social media and in emails to families. I print a grayscale copy to send home with students and include the book fair flyer, as well.

I use the presentation below to share information with students two weeks before the book fair. Here is an editable template link.