Reading and Resources

Look at the parent institution (if applicable) and see how these archives fit within their scope, what their collections cover (regional, time period, etc), how they might differ or are similar to like institutions

Appraisal

History

Santoni, P. (2019). The French Revolution, Archives, and Mimetic Theory. Contagion: Journal of Violence, Mimesis, and Culture 26, 251-272. https://www.muse.jhu.edu/article/729397.

Saving All the Freaks on the Life Raft: Blending Documentation Strategy with Community Engagement to Build a Local Music Archives. The American Archivist (2015) 78 (1): 238–261.

Acquisitions

A Guide to Deeds of Gift - Society of American Archivists
Acquisitions: Building Your Collection - Slideshow with the basics for acquiring collections
Digital Preservation Handbook: Acquisition and Appraisal -Digital Preservation Coalition
Guidelines for Developing an Acquisition Policy - Canadian Council of Archives
Acquisition and Disposal of Archival Material - Royal Australasian College of Surgeons
Archives Acquisition Guideline - University of New South Wales
Acquisition Policy - City of Vancouver Archives
Allen, Beverly B.; EchoHawk, Dana; Gonzales, Rhonda; Montoya, Fawn-Amber; and Somerville, Mary M. (2012) "Yo Soy Colorado:Three Collaborative Hispanic Cultural Heritage Initiatives," Collaborative Librarianship: Vol. 4 : Iss. 2 , Article 2. Available at: https://digitalcommons.du.edu/collaborativelibrarianship/vol4/iss2/2

Arrangement and Description

Metadata Standard Crosswalk from Getty
Arrangement and Description - Archives Association of British Columbia
How the Records Are Arranged - Video tutorial from The National Archives (UK)
RadTech Meets RadArch: Towards A New Principle for Archives and Archival Description - This talk delivered at the 2016 Radcliffe Workshop on Technology & Archival Processing, held on April 4–5, 2016, in Cambridge, MA.
What is Archival Description? - Video tutorial and quiz from the Society of American Archivists
Principles of Archival Description - Video Tutorial and quiz from the Society of American Archivists
DACS Single and Multi Level Description - Video tutorial and quiz from the Society of American Archivists
Describing Archives: A Content Standard - DACS documentation from the Society of American Archivists
To Hell With Good Intentions: Linked Data, Community, and the Power to Learn - Keynote presentation from the 2015 LITA Forum
Basic RAD - Rules for Archival Description explainer from Saskatchewan Council for Archives and Archivists
Seeing Standards: A Visualization of the Metadata Universe (Includes a glossary of standards and a visual map of standards).
Standards for Archives - Association of Information Science and Technology
Archival Description - Library of Congress
Baucom, Eric (2018) An Exploration into Archival Descriptions of LGBTQ Materials. The American Archivist: Spring/Summer 2018, Vol. 81, No. 1, pp. 65-83.
Cifor, Marika and Jamie A. Lee. “Towards an Archival Critique: Opening Possibilities for Addressing Neoliberalism in the Archival Field.” Journal of Critical Library and Information Studies 1, no. 1 (2017). DOI: 10.24242/jclis.v1i1.10.
Katie Shilton and Ramesh Srinivasan, “Participatory Appraisal and Arrangement for Multicultural Archival Collections,” Archivaria 63 (Spring 2007): 87-101.

Finding Aids

Wiedeman, Gregory. The Historical Hazards of Finding Aids. The American Archivist, 2019.

XML and EAD

Myer, Tom. A Really, Really Good Introduction to XML. 2005

Access

Guide to Implementing Rights Statements from RightsStatements.org - Society of American Archivists Intellectual Property Working Group
Using Archives: A Practical Guide for Researchers - Library and Archives Canada
ALA/SAA Joint Statement on Access to Research Materials in Archives and Special Collections Libraries
Using the Collection - Access guide from the National Archives of Australia
Access Policy - Philadelphia Museum of Art
Access Policy- The Museum of Modern Art
Access Policy and Procedures - The Metropolitan Museum of Art Archives
Archives of the American Field Service and AFS Intercultural Programs Rules Governing Use of Archival Material

Conservation

Northeast Document Conservation Center (2012). Handling Practices

Northeast Document Conservation Center (2012). Protection from Light Damage.

Northeast Document Conservation Center (2012). A Short Guide to Film Base Photographic Materials: Identification, Care, and Duplication.

Northeast Document Conservation Center (2012). Types of Photographs

Copyright

Copyright and Unpublished Material - Society of American Archivists
Orphan Works: Statement of Best Practices - Society of American Archivists
Fair Use Checklist

Helps educators, librarians, lawyers, and many other users of copyrighted works determine whether their activities are within the limits of fair use under U.S. copyright law.

Copyright - FAQ from Copyright.gov page
Welcome to the Public Domain - Summary on Copyright and public domain works from Stanford University Libraries
Copyrightuser.org - More information on copyright (from UK)

Digital Preservation

New York State Archives Preservation Guidelines for Electronic Records

Science Friday (December 18, 2015). Podcast. Backing Up the World Wide Web.

How Star Trek creator Gene Roddenberry's words were freed from old floppy disks.

New York State Archives (2015). Data Analysis Part One: Preservation Guidelines for Electronic Records

Digital Preservation Coalition

Email Acquisition, Processing and Preservation

ePADD - free and open source software developed by Stanford University's Special Collections & University Archives that supports the appraisal, processing, preservation, discovery, and delivery of historical email archives

ePADD+ - collaboration to enhance ePADD

Disaster Management

New York State Disaster Recovery Grants

Local governments may be eligible for up to $20,000 in disaster recovery funding to address damage to vital or historical records. For eligibility requirements, see the disaster grant guidelines and contact your State Archives' Regional Advisory Officer or call the Archives at (518) 474-6926.

Guide to Navigating Federal Emergency Management Agency and Small Business Administration Disaster Aid for Cultural Institutions

Heritage Preservation prepared a Guide to Navigating Federal Emergency Management Agency and Small Business Administration Disaster Aid for Cultural Institutions which provides general information to those seeking federal funding for disaster response and recovery.

National Disaster Recovery Fund for Archives

Any repository that holds archival records or special collections is eligible to apply for a grant. The repository need not be a member of SAA. Grant monies may be used for the direct recovery of damaged or at-risk archival materials: services such as freeze drying, storage, transportation of materials, and rental facilities; supplies, such as acid free boxes and folders, storage cartons, cleaning materials, plastic milk crates, and protective gear; and costs for volunteers or other laborers who assist with the recovery.

Mid Atlantic Regional Archives Conference

Any institution with archival holdings or special collections in the MARAC region (New York, New Jersey, Pennsylvania, Maryland, Delaware, Virginia, West Virginia, and the District of Columbia) can apply for up to $2,000. At least one staff person at the institution must be a MARAC member. Personal collections are not eligible for grants.

New York Landmarks Conservancy

The Conservancy’s Emergency Preservation Grant Program (EPGP) comes to the rescue when an immediate hazard threatens a landmark building. The program directs its resources toward immediately needed work on historic properties owned by non-profit organizations. EPGP grants are not advanced to underwrite building-wide issues or major capital improvements that are part of a larger plan.