Lodging

Please pay the registration fee once you received an acceptance email. We then highly encourage participants to book a hotel room, as accommodations quickly booked up for the winter. 

Discounted rooms are also available at the Annabelle Inn and the Inn at Aspen. Additionally, the Aspen Center for Physics (ACP) has a contract with Aspen Meadows, although rooms are limited (15 rooms are reserved per conference due to renovations). Aspen Meadows is a short walk away from the ACP, making it possible to walk to/from the conference. For those who want assistance, the resort runs a shuttle van to and from the ACP before and after scheduled sessions. The rooms at the Meadows are all spacious (mainly small suites, with a separate bedroom area and a sleeping couch/living room area), so roommates can each enjoy their own space. Click here to see the floor plans and take an interactive visual tour of all the Aspen Meadows Resort and its rooms.

Travel

Make travel reservations in advance, as winter weekend travel to Aspen is popular. Flights into Aspen (ASE) are easiest, but can be expensive or sold out. Flying into Denver (DEN) or Eagle is also an option. More information is available here.

Flying from Denver to Aspen takes about 35 minutes and is served by United Express (1-800-241-6522) and American Airlines (1-800-433-7300). There are also direct flights to Aspen on United Airlines (Chicago, Los Angeles, San Francisco, and Houston) and American Airlines (Los Angeles, Dallas). You may also choose to fly into Eagle-Vail, Colorado, which is 80 minutes by car from Aspen.

Ground transportation is available from both Denver (5 hours) and Eagle (1.5 hours) through Colorado Mountain Express: 1-800-525-6363, Fax #: 970-949-5032. Reservations are required. 

If you arrive by air, you may call the Aspen Meadows from the airport at 970-925-4240 for complimentary shuttle service. If you are staying at the St. Regis, call: 970-920-3300. Cars are not needed in Aspen, but if you bring one, parking is free at the Meadows and at the Center. Breakfast is included in your reservation at The Meadows; it is not included at the St. Regis. The meetings are held at the Aspen Center for Physics.

We strongly recommend that attendees are set up with travel insurance that covers quarantine expenses at the risk that you are exposed to Covid-19 (which we really hope will not happen). Check with your home institution if insurance is already provided, or if they would reimburse for additional costs due to quarantine requirements or medical expenses. We will do our best to keep everyone safe.

COVID-19 Measures at ACP

ACP Protocol:

Conference organizers encourage participants to wear KN95 (or N95) masks while indoors at the Center

Registration Reception

A registration reception will be held at the Aspen Center for Physics from 5:00 - 7:00 pm on Sunday evening. If you want to explore the local restaurants after check-in, there are free local shuttle buses to take you to town from the Physics Center. We will also suggest a local restaurant for each night, and the hotels each have a restaurant and a bar menu if you prefer to eat there. If you arrive after 7:00 PM, you may register the following morning at the Aspen Center for Physics, where your meetings will take place.

The organizers of this conference are committed to making this meeting productive and enjoyable for all participants and free from any form of discrimination, harassment, or retaliation. Participants will treat each other with respect and consideration to create a collegial, inclusive, and professional environment at this conference. Creating a supportive environment to enable scientific discourse is the responsibility of all participants.

Code of Conduct

Participants will avoid any inappropriate actions or statements based on individual characteristics such as age, race, ethnicity, sexual orientation, gender identity, gender expression, marital status, nationality, political affiliation, ability status, educational background, or any other characteristic protected by law. Disruptive or harassing behavior of any kind will not be tolerated. Violations of this code of conduct policy should be reported to the meeting organizers.