Privacy Policy

Landmark Workscape App

Effective Date : [7-10-2026]

This Privacy Policy describes how Landmark Concept's Private Limited (“Landmark”, “we”, “us”, or “our”) collects, uses, processes, stores, and protects information in connection with Landmark Workspace (the “Application”).

Landmark Workspace is an internal business and workforce management application intended for authorized employees and other authorized users of Landmark Concept's Private Limited. Access to the Application is restricted to users who have been provided appropriate credentials or access by the organization.

1. Information We Collect and Process

Landmark Workspace processes information necessary to provide its internal business functions.

Account and Employee Information

We may process information associated with an authorized user's account, including:

• Name

• Email address

• Phone number, where applicable

• Employee/user profile information

• Department

• Designation or role

• Account and access information

• User permissions and organizational responsibilities

This information is used to identify users, authenticate access, manage permissions, and provide appropriate functionality within the Application.

Account Provisioning and Access

Landmark Workspace is a private internal organizational application. Users, including administrators and employees, cannot independently create or register accounts through the Application.

User accounts and required database records are created and managed by technical personnel authorized by Landmark Concept's Private Limited. Access is provided only to authorized individuals associated with the organization using their approved company email address and the authentication methods configured for the Application.

Administrator access is provisioned or removed by authorized technical personnel according to organizational requirements, including when an administrator joins, changes responsibilities, or leaves the organization.

Employee access may be activated, deactivated, or reactivated by authorized administrators according to employment status and organizational requirements. Where necessary, authorized technical personnel may manage the underlying account or database records.

Access to Landmark Workspace is therefore controlled by the organization and is not available through public or self-service registration.

Project, Task and Work Information

As part of normal business operations, the Application may process information relating to:

• Projects and subprojects

• Tasks and task assignments

• Task status and priority

• Due dates

• Work logs and work-related activity

• Task reviews and revisions

• Collaboration records

• Project scopes and related project information

• Drawings, drawing revisions and related documents

• Internal notes and comments

• Work-related notifications and activity history

This information is processed to support project management, task coordination, employee collaboration, reporting, and other internal organizational activities.

Employee Availability and Workplace Information

The Application may process workplace-related information such as:

• Employee availability

• Leave requests and leave status

• On-site work information

• Work schedules and due dates

• Internal assignment information

This information is used for workforce planning, resource allocation, project coordination, and other legitimate organizational purposes.

Booking Information

Where users use booking functionality, the Application may process information associated with internal organizational bookings, including:

• Conference room bookings

• Company vehicle bookings

• Site-related bookings or visits

• Booking dates and times

• Project associations

• Purpose, notes and related booking information

Business and Financial Information

Authorized users may access or process business information associated with projects, including project-related expenses, payment information, purchase-order information, financial status, and other internal business records where such functionality is available to their role.

This information is used for legitimate internal business administration and project management.

Drawing and Document Records

Landmark Workspace may process business information relating to drawings, revisions and other project-related records. This information is entered and maintained through forms and data fields within the Application.

Landmark Workspace does not currently provide functionality for users to upload or store actual drawing files or documents through the Application. The Application processes only the information and records entered by authorized users as required for internal organizational operations.

Technical and Security Information

We may process technical information necessary to operate and secure Landmark Workspace, including authentication and session information, timestamps, application activity, error information, and other technical records generated during use of the Application. This information is used for authentication, security, troubleshooting, system administration, and maintaining the reliability of the Application. 

2. How We Use Information

Information processed through Landmark Workspace may be used to:

• Authenticate users and manage accounts;

• Control access according to organizational roles and permissions;

• Manage employees, projects, subprojects and tasks;

• Track assignments, work progress and work logs;

• Manage drawings and project documentation;

• Process leave, availability and on-site work information;

• Manage organizational bookings;

• Provide internal notifications and workflow updates;

• Maintain project and organizational records;

• Support authorized financial and administrative functions;

• Maintain security and prevent unauthorized access;

• Diagnose technical problems and improve application reliability; and

• Support legitimate internal operations of Landmark Concept's Private Limited.

Landmark Workspace is primarily intended for internal organizational use and not as a consumer-facing service.

3. Data Storage and Service Providers

Landmark Workspace uses third-party infrastructure and service providers where necessary to operate the Application.

The Application uses Supabase for backend functionality, which may include authentication, database services, file/storage services and other backend functionality used by the Application.

Information may therefore be processed by service providers acting on behalf of Landmark to the extent necessary to provide and maintain the Application.

We do not disclose passwords, authentication credentials, private API keys, or other security credentials through this Privacy Policy.

4. Access to Information

Information available through Landmark Workspace is intended to be accessed only by authorized users according to their assigned roles, responsibilities and permissions.

For example, different functionality or information may be available to administrators, team leads, staff members, or other authorized organizational roles.

Information may also be accessed by authorized personnel where reasonably necessary for administration, security, support, compliance or legitimate business operations.

5. Data Sharing

Landmark does not make internal Landmark Workspace information publicly available through the Application.

Information may be disclosed or processed where reasonably necessary:

• By authorized personnel within Landmark;

• By service providers necessary to operate and maintain the Application;

• To protect the security and integrity of the Application;

• To comply with applicable legal or regulatory obligations; or

• To establish, exercise or defend legal rights where required.

We do not sell personal information collected through Landmark Workspace.

6. Data Retention

Information is retained for as long as reasonably necessary for the business purpose for which it was collected, to maintain organizational and project records, to provide the Application, and to satisfy applicable legal, regulatory, accounting or operational requirements.

Retention periods may vary depending on the type of information and the organizational purpose for which it is maintained.

When information is no longer required, it may be deleted, anonymized or otherwise handled in accordance with Landmark's applicable organizational policies and legal obligations.

7. Data Correction and Deletion Requests

Authorized users who believe their personal information is inaccurate or wish to request correction of applicable personal information may contact Landmark using the contact information provided below.

Users cannot independently delete their accounts through Landmark Workspace. User accounts and access are managed by authorized Landmark administrators and/or authorized technical personnel. When an employee or other authorized user leaves the organization or is no longer permitted to use Landmark Workspace, their access may be deactivated and, where appropriate, their account may be deleted by authorized personnel in accordance with Landmark's organizational requirements.

Information and business records associated with a user will continue to be retained by Landmark even after the user's account is deactivated or deleted. Such information may be used for legitimate organizational purposes, including project history, work records, reporting, accounting, security, legal requirements, and other applicable business purposes. 

8. Data Security

Landmark takes reasonable administrative and technical measures to protect information processed through Landmark Workspace. Access to the Application and its information is restricted to authorized users based on authentication, roles and permissions. While reasonable security measures are maintained, no electronic system or method of data storage can be guaranteed to be completely secure. 

9. Children's Privacy

Landmark Workspace is an internal organizational application and is not intended for children or for general consumer use.

The Application is intended for authorized organizational users.

10. Third-Party Services

Landmark Workspace may rely on third-party technology providers to provide infrastructure and functionality necessary to operate the Application.

Such providers may process information only to the extent required to provide their respective services and are subject to their applicable contractual terms and privacy practices.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to Landmark Workspace, organizational practices, legal requirements, or the services used to operate the Application.

When this Privacy Policy is updated, the revised version will be published on this page and the Effective Date will be updated accordingly.

12. Contact Us

For questions, concerns, or requests relating to this Privacy Policy or information processed through Landmark Workspace, please contact:

Landmark Concept's Private Limited

Application: Landmark Workspace

Website: https://landmarkconcepts.in/

Email: supa.landmarkconcepts@gmail.com