Recent

April 2024-Present

Programme Support Officer (April 1, 2024 – Present)

Responsibilities:

• Maintain accurate financial records by regularly updating and periodically reviewing the books of accounts.

• Assist in developing project budgets and financial plans, ensuring adherence to budgetary constraints.

• Review and process invoices, receipts, and expense claims to accurately record project-related expenses.

• Ensure timely payments to vendors, consultants, and staff salaries.

• Monitor banking activities related to the project.

• Contribute to financial planning and forecasting for the project’s financial needs.

• Prepare periodic internal and external financial reports, including monthly, quarterly, half-yearly, and year-end procedures.

• Monitor expenditures against budget by maintaining spreadsheets and provide periodical control reports to support decision-making.

• Coordinate procurement processes, including obtaining quotes, preparing comparative statements, issuing purchase orders, and tracking deliveries.

• Arrange accommodations and travel logistics for project staff, consultants, and stakeholders as required.

• Liaise with logistics suppliers for venue booking, catering, transportation, and materials preparation.

• Maintain a database of all vendors and suppliers.

• Ensure compliance with financial training and administrative policies and procedures.

• Conduct field visits as necessary.

• Provide administrative and financial training and support to project staff, if required.

• Coordinate events as per management requirements.

• Enhance integration with administration, procurement, and finance departments.

• Maintain proactive communication with internal and external stakeholders.

• Support and coordinate Programme and Programme support staff by scheduling meetings, handling correspondence, and assisting visitors.

• Prepare documents such as PowerPoint presentations, word documents, and Excel worksheets in both Bengali and English.

• Undertake other cross-functional tasks as per organizational needs and directives from management.

Trainee officer, ICT, and E-Traceability System Operation, SCMFP

Major Duties

• Supported Value Chain Expert and E-Traceability Specialist of the Shrimp Cluster Mobilization Project towards operationalizing the E- Traceability system throughout the shrimp supply chain in Bangladesh.

• Worked as a trainer for Shrimp Cluster Mobilizers and enumerators on farmer and Farm registration using Mobile App.

• Registered Mobile App and Web app users and their devices.

• Assisted shrimp cluster mobilizers and enumerators in real data sharing through the digital platform.

• Troubleshooting device issues of the "Shrimp Farmer Database" Mobile App users.

• Monitoring data collection and sharing the issues and remarks with the SourceTrace software development unit.

• Worked closely with GIS experts and relevant project personnel to gain more insights on GIS mapping and ICT tools development for project monitoring and evaluation.

• Emphasized the strength in visualizing the learning and communication materials in consultation with communication experts. 

Programme Support Officer

Major Duties

• Regular update, periodical review and maintain books of accounts.

• Assist in the development of project budgets and financial plans and track and track the project expenditures to ensure they stay within budget.

• Review and process invoices, receipts, and expense claims towards maintaining accurate records of all project related expenses.

• Make timely payments to vendors and consultants and salaries to the staffs.

• Monitor banking activities of the project.

• Contribute to financial planning and forecasting for the project financial needs.

• Prepare periodical internal and external financial reports (monthly, quarterly, half yearly, and year end procedures).

• Maintain spreadsheets showing spend against budget, monitor, analyze and present periodical control reports to support decision making.

• Coordinate procurement processes, including obtaining quotes, prepare comparative statements, purchase orders, and tracking deliveries.

• Arrange accommodations and travel logistics for project staff, consultants and stakeholders when required.

• Provide support to organize project meetings, workshops and other events as required.

• Liaison with logistics suppliers such as venue booking, catering, rent a car, materials preparation, etc.

• Coordinating and maintaining the database of all the vendors and suppliers.

• Ensure compliance with financial training and administrative policies and procedures in all aspects of the project.

• Visit field when required.

• Provide administrative and financial training and support to the project staff, if necessary.

• Coordinate events as per management requirements.

• Enhance integration with administration, procurement, and finance.

• Proactively maintain communications with internal and external stakeholders.

• Support and coordinate Programme and Programme support staff by providing administrative support and performing frequent tasks, including schedule meetings, correspondence, and handling visitors.

• Drafting letters and other documents such as PowerPoint Presentations, word documents or Excel worksheets in both Bengali and English

• Other cross functional tasks as per organization needs and assigned by management.