Assistant Dean for Fiscal Administration, Klesse College of Engineering and Integrated Design, December 2021 to present
The University of Texas at San Antonio (San Antonio, Texas)
Serves as the primary financial advisor to the Dean, associate and fellow deans, department chairs, and center directors, providing strategic guidance, financial information, and data-driven allocation recommendations to achieve their goals.
Leads the college's comprehensive annual budget process, understanding specific unit needs and aligning resources to best support each unit and the college.
Ensures the college's financial soundness by developing and implementing robust fiscal policies, internal controls, and reporting tools, while ensuring compliance with university, state, and federal laws and policies.
Prepares and analyzes monthly and year-end financial reports for college leadership and faculty, identifying trends and ensuring compliance across all funding sources, while providing data analysis for internal and external customers.
Holds signature authority for all Dean’s Office accounts and serves as a financial delegate for department and faculty accounts.
Collaborates with college leadership and the Provost's Office to develop competitive faculty startup packages, identify existing resources, and optimize resource usage efficiently to support faculty in achieving their goals.
Partners with college and department leaders to align course offerings as efficiently and effectively as possible to meet student demand within resource constraints.
Advises new faculty on the management of their startup funds to ensure research needs are met within required spending timelines.
Collaborates with the Research and Business Service Centers to manage and approve research-related transactions, including cost-sharing, pre-award accounts, and post-award financial corrections.
Serves as the point of contact for college finance and administrative matters, and identifies and prioritizes issues, conducts thorough analysis to determine effective solutions, increase awareness of budgeting model, and communicates with relevant stakeholders to ensure successful resolutions, while implementing preventive measures to avoid recurrence of problems.
Designs, implements, and documents streamlined business processes to enhance efficiency, internal controls, and data integrity of administrative services, and leads the change management efforts for operational process changes.
Develops and maintains the infrastructure and resources necessary to support and enhance the college's business operations.
Supervises the Business Service Center, providing leadership, best practices, tools, and training on key transactions including hiring, procurement, payables, travel, funding source usage, fund accounting and account reconciliation.
Advises and partners with college leadership and People Excellence on human resource matters, including the evolving organizational structure, position descriptions, policies, training, and staff development.
Represents the college in university-wide business meetings and cultivates key partnerships with central administration, academic affairs, and research offices to ensure effective collaboration.
Assistant Vice Provost for Academic Affairs, April 2019 to December 2021
The University of Texas at San Antonio (San Antonio, Texas)
Lead academic units in budget planning and implementation, accountability, and reporting.
Collaborate with VPBA to develop and implement the Incentivized Resource Management Budget Allocation Model.
Partner with the Office of the Vice President for Business Affairs for budget coordination, resource planning, and financial reporting.
Oversee the administrative and fiscal processes related to Faculty Recruitment, including managing the unviersity startup commitments.
Coordinate the budget, planning, and financial operations of the colleges, working positively and productively with college business officers.
Serve as liaison on budgetary matters with the budget office, deans, vice provosts, and other unit administrators reporting to the Provost, as well as serve on various task forces.
Develop financial projections and analyses to determine the financial impact of new and ongoing strategies.
Lead the process for establishing coordinated business services that support the finance and operations in Academic Affairs and its colleges.
Prepare analyses and reports using performance-based data in partnership with the Office of Institutional Effectiveness for resource planning and management.
Effect change and demonstrate flexibility and positive leadership
Assistant Dean for Finance and Administration, College of Engineering, Nov 2014 to April 2019 The University of Texas at San Antonio (San Antonio, Texas)
· Manage the fiscal and budgetary operations of the college. Direct the long-range planning and budgeting process in support of the college's strategic goals.
· Develop, implement, and review policies, procedures, and business processes to ensure efficiency, effectiveness, reliability, safeguarding of assets, and compliance with applicable laws, regulations, policies, and procedures.
· Assist the Engineering Research Service Center in complex proposals and award management. Oversee cost sharing/matching for all College of Engineering-sponsored projects.
· Assist COE Departments regarding budget preparation, management, and reporting.
· Provides training to the COE Department fiscal staff.
· Reviews faculty hiring documents with fiscal commitments. Oversee startup funding for new faculty hires.
· Coordinate and complete special projects assigned by the Dean or the Provost's Office.
· Coordinate the review of Endowments in COE.
· Work closely with units outside COE on fiscal matters.
· Created and directed the COE Business Service Center to facilitate all financial and human resource processing for the college. Supervise and train six staff members to process all financial transactions for all fund types.
Director, Research Service Center, College of Engineering, Sept. 2012 to Nov. 2014 The University of Texas at San Antonio (San Antonio, Texas)
· Manage all sponsored project funding for the College of Engineering, approximately 100 active accounts valued at approximately $15 million.
· Supervise 3-5 Research Award Administrators
· Develop process and procedures for proposal submission, award management, account reconciliation, cost share requests and reporting, effort certification and other items related to sponsored project funding.
· Work closely with faculty and staff to develop and manage research proposals and awards.
· Develop complex reports on research productivity.
· Coordinate communications between faculty and funding agencies.
· Communicate regularly with faculty and departmental staff pertaining to grants, changes in university procedures and policies
Senior Grants & Contracts Coordinator, College of Engineering, Sept 2011 to Aug 2012 The University of Texas at San Antonio (San Antonio, Texas)
• Administer Research activities – pre and post award
• Supervise workflow of two Grants & Contracts Coordinators
• Assist PI in preparing and assembling grant proposals in compliance with sponsor, University and federal guidelines and deadlines
• Monitor and coordinate awarded grants and contracts
• Communicate regularly with faculty and departmental staff pertaining to grants, changes in university procedures and policies
Grants & Contracts Coordinator, CAPRI/Mexico Center & PREP, Feb 2010 to Sept 2011 The University of Texas at San Antonio (San Antonio, Texas)
• Monitor grant accounts post award
• Create budgets for grant proposals
• Assist Principal Investigators in writing grant narrative
• Review projected expenses to ensure they are allowable under OMB Circulars
• Seek funding opportunities
• Report to funding agencies
• Communicate with funding agencies
Watt Watchers of Texas Program Manager December 2002 to August 2009 The University of Texas at El Paso (San Antonio, Texas)
• Co-Principal Investigator
• Successfully sought and obtained grant funding
• Communicated and reported to the funding agency
• Developed and tracked contract deliverables and budget
• Developed, marketed, and implemented energy efficiency and energy awareness programs for students and teachers
• Developed curriculum, educational demonstration kits, and professional development workshops for teachers and school district administrators.
WATTEAM/Watt Watchers of Texas Program Director April 1998 to Nov 2002 The Children’s Museum in New Braunfels (New Braunfels, Texas)
• Responsible for seeking and obtaining grant funding for various science-related children’s programs
• Responsible for reporting to the funding agency on deliverables status
• Responsible for tracking expenditures and submitting payment vouchers to the funding agency.
• Marketed and implemented Energy Education programs in Texas public schools by developing statewide contacts, presentations, workshops for students and teachers, direct mail, and a quarterly newsletter.
Girl Scout Program Coordinator – Feb 1998 to Nov 2002
The Children's Museum in New Braunfels (New Braunfels, Texas)
• Marketed and facilitated the Girl Scout programs at the Museum by developing and facilitating curriculum for our Camp in Adventures, and Girls at the Center Program.
EDUCATION
Bachelor of Science in Agricultural Services and Development,
Emphasis in Extension and Industry - Tarleton State University, Stephenville, Texas
Master of Education, Higher Education Administration
The University of Texas at San Antonio, August 2025 graduate
CERTIFICATIONS
Certified Research Administrator
Research Administrators Certification Council, December 2011
College Business Managers Institute, 2025 Graduate