Reimbursement
Updated on 6/1/2024:
All submitted reimbursement requests are shown as "paid" status by 6/1/2024. If you don't receive the check by 6/15/2024, it is a good idea to reach out to Xiaolong Li.
For conference participants who received a funding letter, please email the following items to Xiaolong Li at xiaolong.li@wichita.edu
Your name, mailing address, and the amount in your funding letter.
A completed W9 form (for US persons) or W8 form (for foreign individuals, please write your email address on the top left of the W8 form). If you are unsure, check here: https://www.irs.gov/individuals/international-taxpayers/substantial-presence-test
Receipts of the items that you wish to be reimbursed by the conference. Examples include airfare, hotel, taxi/Uber, airport parking, etc.
Receipts of items that you seek reimbursement from other resources are not needed.
Meal receipts are only needed when the total amount of the receipts you submitted is less than the amount in your funding letter.
No receipt should be submitted to more than one resource for reimbursement.
The W9 form can be found here: https://www.irs.gov/pub/irs-pdf/fw9.pdf
The W8 form can be found here: https://www.irs.gov/pub/irs-pdf/fw8ben.pdf