Chair Job Descriptions - What we NEED NOW
(Each role “owns” the entire section from start to finish)
Time commitment: High (early), Low (late)
Role type: Outreach & fundraising
Responsibilities:
Send donation request letters
Track businesses contacted and responses
Organize donated items
Coordinate destination baskets
Communicate donation deadlines
Donation request letters are written and printed. PTA can assist with postage, envelopes, etc.
Time commitment: Medium–High
Role type: Fundraising logistics
Responsibilities:
Collect and catalog auction items
Prepare bid sheets and displays
Coordinate auction layout
Oversee auction during the event
Work with Treasurer on checkout/payment
We have a list of people contacted in previous years!!
Time commitment: Medium
Role type: People management
Responsibilities:
Create volunteer sign-up system
Schedule shifts for booths and stations
Coordinate high school helpers
Organize volunteer meals or tickets
Serve as volunteer point person day-of
We have a list of potential contacts to get you started!!
Time commitment: Low–Medium
Role type: Promotion
Responsibilities:
Design and distribute flyers
Draft school newsletter blurbs
Post reminders on social media
Coordinate messaging timeline
Ensure families know key details
Do you (or your kids) love Canva? This is a great way to use those skills!