Meeting Minutes

Meeting minutes are where ideas turn into plans.
This page summarizes what we discussed, what we decided, and who’s taking the next steps,
so everyone stays on the same page and momentum keeps moving forward.

Save the date! 🎗️Upcoming meeting 2-9-26

1-12-26

*DATE OF PARTY: June 6th, 2026* 7PM-12AM

Introductions - Newcomers only (Committee members upon reports)

Event Chair Report, Daniel Harrod

Distributed some of the fundraising/donation letters. PLEASE check the spreadsheet on the Google Drive and enter your name next to any businesses you plan on giving the letter to.
Maren R. was going to look into Tax Exemption (Best Buy).
Discussed Post Bulletin thank you. Have to commit this year as it was written into the donation letter. We will coordinate with other 2 HSchools. John will contact PB and get the price for the ad and relay this to the other schools.

Secretary Report, Jenni Powell

Walk of fame idea (stars) delivered. Jenny Landon will stencil names onto the stars as registrations come in.
Committee chairs signed their names to thank you cards for donations to the party. THANKS!
Jenni had RPS link the senior party website to the JM website (Menu: all the way at the bottom)

Treasurer’s Report, Chris Carter

Bank Update/Balance of account: Around $9,600 with registration/fundraising.
Waiting on Panera fundraiser check ($91).
Should receive around $7-800 from concessions work in March.
If you want reimbursement, send Chris a receipt and he will write a check

Communication Report, John Flottmeyer

Update on latest communications
- Restaurant Fundraisers put on socials.
- New Year's email update
- Addition of Minutes to the website
- Next email regarding registration will list good prizes (send to seniors as well)
- Will create a google form for ‘song requests’

Decorations Report, Michelle Kampmeier

Working on some sort of background for main lobby/Hollywood sign

Casino Report, Bou Thepsombath

Need to find out where chips/bags/cards are located

Entertainment Report, Matt and Kara Wallace

Settled on entertainment to go from 7:15-10:15pm-to end when students go to auditorium for hypnotist
Knockerball/Archery Tag reserved, $1400 (Asked Treasurer for $400 deposit)
Limo company update-will give once they go there
Photo Booth idea-will research prices and suggested companies
DJ - will research options with music trivia and other ‘games’ Could possibly place this in the cafe area by the patio if we do not have human foosball there

Food Report, Bridget Carter

Fundraising Report

Attendance: 62 lollipops left (JM Gives: $46-gave to Treasurer) 30 ducks. 15 Signs. 5 cards Beth: 248 suckers, 33 signs, ~15 cards
M. Kampmeier Will look into Pasquales frozen pizza fundraiser/Chik fil a digital night: 2/17, will look into new restaurant (Ollin)
J. Lunde update on current fundraisers (will look into Flapdoodles for April): QDOBA, Crisp & Green, Dave’s Hot Chicken, (Jenni will call Twigs/Noodles)

Registration Report, Jenny Landon

Registration update. 90 registered, 82 paid. Might use wristbands, might not.
Knockerball Waiver/Stamp-Jenni purchased, will give to Jenny when it arrives

Prizes/Donations Report, Dalena Harrod/Amy Hansen/Maren Rudzik

Prize purchases so far-gave list to Communications Chair
Discuss Spin the Wheel (prizes/how to manage), could use the perforated part of the lanyard
Will email former Event Chair to ask about customized cards (where they were purchased)

Security, Lina Choung

Figuring out SRO request/payment
Will have walkie-talkies for a few people (to communicate with maintenance/SRO).

Volunteer Coordinating, Julie and Steve Lunde/Beth Armstrong

Volunteer sign up for Party setup/party day to come later in the year, closer to party

Open Discussion

Action Items

1. Next meeting date: February 9th, 2026, 6:30 PM

12-8-25

*DATE OF PARTY: June 6th, 2026* 7PM-12AM

Introductions - Newcomers only (Committee members upon reports)

EVENT CHAIR REPORT, DANIEL HARROD (Unable to attend)

We will work on the fundraising/donation letter distribution in January (after holiday).

Secretary Report, Jenni Powell

Walk of fame idea (stars); approved for purchase. 51 stars for $28.

TREASURER'S REPORT, CHRIS CARTER (Unable to make meeting, Chair will report if needed)

Bank Update/Balance of account: Around $9,500.

Communication Report, John Flottmeyer

Update on latest communications
- Be in the Movies, FAQ on website. Email John if you have things you can add to the FAQ on our website!
- Will post on fundraisers as well, example “Stocking Stuffer for holidays (Hyvee coupon cards)

Decorations Report, Michelle Kampmeier

Next year will look in the shed; still deciding on backdrop in lobby.

Casino Report, Bou Thepsombath

Believe casino needs around $300 for cash prizes.

Entertainment Report, Matt and Kara Wallace

Knockerball/Archery Tag reserved, $1400 ($400 deposit) - is $200 more this year.
Limo company update-will get back to us when they visit. Can only reserve a couple weeks in advance.
Photo Booth idea. Secretary will email contacts from those used at PROM.

Food Report, Bridget Carter

Updated spreadsheet to include food donation places -to make sure we do not ask places twice.

Fundraising Report

Lollipop Sales/Volunteering/Prize-Ducks. Doing well! Beth and Jenni bought more ducks. Selling at JM Gives for $2 ($1 to Sr party, $1 to JM Gives).
J. Lunde: Panera Dec. 4th update. Waiting on receipt of $91 check.
Spreadsheet for fundraising (restaurant) cold calls:
- Twigs. J. Lunde will check for February
- Chik fil a: M. Kampmeier will check for January (student works there)
- Qudoba/CrispnGreen: J. Lune will check on availability
- Victorias/Applebees/Costco: M. Rudzik will check on availability/donations

Registration Report, Jenny Landon

Registration update. 77 registered, 72 paid
Knockerball Waiver-Jenni will call students down as they register to pick up/sign waiver

Prizes/Donations Report, Dalena Harrod/Amy Hansen/Maren Rudzik

Prize purchases so far: Fun stuff! Electronic scooters, playstation 5, air buds, ipads, headphones, air tags, a drone and more!!

Security, Lina Choung

Going to have a sign up for hourly rotations.

Volunteer Coordinating, Julie and Steve Lunde/Beth Armstrong

Volunteer sign up for Party setup/party day will start later on in 2026-closer to the party.

Open Discussion

Action Items

Next meeting date: January 12th, 2026 6:30PM

11-10-25

*DATE OF PARTY: June 6th, 2026* 7PM-12AM

Introductions - Newcomers only (Committee members upon reports). 1 newcomer in attendance.

Event Chair Report, Daniel Harrod

Gave an update on donation letters/spreadsheet creation.
- The letter was edited in real time at the meeting with more general verbiage (food/donations/discounts accepted). Plan is to distribute letters next meeting once chairs view the spreadsheet to see which companies/organizations they will approach. Envelopes are already labeled.

SECRETARY REPORT, JENNI POWELL

Shared the updated QR code sign - have 2 laminate signs for groups who help fundraise at athletic/activity-music events
Will send repeated information email via Skyward to parents/seniors on Nov. 17th as our launch special of $65 ends Nov. 22.
- Will include volunteer sign-up link to parent email only.
- Encourage parents to sign up on Facebook/Follow on Insta
- Explain registration + payment as 2 steps. Give the link to registration.

TREASURER'S REPORT, CHRIS CARTER (Unable to make meeting, Chair will report if needed)

Bank Update/Balance of account, $6,070.00ish
Have sold around 31 signs.
Designated $3,000 to spend for prizes (to start)

COMMUNCATION REPORT, JOHN FLOTTMEYER

Will investigate how to get a slide show created in real time for pictures to be uploaded (from paparazzi entrance at party).
UPDATE: Jenni will save the senior ‘future plans’ photos from jmseniors2026 Instagram (run by student council) and include them in the slideshow to be shown at the party

DECORATIONS REPORT, MICHELLE KAMPMEIER

Discussed selfie spot ideas, camera paparazzi set up (JM Teachers can be utilized during the party check-in).
Will go check out what we have in the shed soon
Outside of the meeting, several of us discussed the idea of having a ‘Hollywood Walk of Stars’ where we have stars with the registered party goers' names on them (could line them up along the wall of the hallway by the cafe/gym).

CASINO REPORT, BOU THEPSOMBATH

ENTERTAINMENT REPORT, MATT and KARA WALLACE (Not present, report given from email)

Entertainment chairs will investigate a local limo company, 8-passenger option for an hour time to confirm they will let us just take pictures with it (use the sunroof, etc). $210 + Gratuity.

FOOD REPORT, BRIDGET CARTER

Will cross-check the donations-seeking spreadsheet to be sure we do not ask the same organizations twice for things

FUNDRAISING REPORT

Have about 30 coupon cards left, will not purchase more
Have about 60 signs left, will not purchase more yet
Have about 200 lollipops left (440ish sold). They are 48 cents to buy each. Will continue to purchase more if needed.
- Will try out a lollipop pull idea with a prize to be won (rubber duck) on marked ends of some of the lollipops.
- UPDATE: After the meeting, Jenni confirmed she can try and do the lollipop pull in the Attendance window during JM Gives with $2 pulls. $1 goes to JM Gives, $1 to Senior Party.
Volunteer Chair, Julie, created another spreadsheet for Restaurant Night fundraisers
- First Fundraiser Night: Panera. December 4th from 4-8 pm. Have to use their marketing for social media. 30% of proceeds go to the senior party.

REGISTRATION REPORT, JENNY LANDON

Registration update-time of meeting minutes, we are at 45 registrations (4 unpaid).
Chairs confirmed we will have a bag check (in concessions) at the party. Lanyard templates provide 2 perforated tear-off tickets, one will be a bag check and the other the casino ticket.
Discussed how to get lanyards printed.
Communications Chair, John, updated the registration form in real time to include an option for “Laynard” preferred name (nickname).

PRIZES/DONATION REPORT, DALENA HARROD/AMY HANSEN/MAREN RUDZIK

Discussed what prizes students might be interested in winning, including what door prize they might like (ask your senior and bring their ideas to the next meeting!)
Receipts from prize buying go to the treasure (need amount and date). Reimbursements will be done by checks.
Door Prize to include JM Deck of cards (look on drive to get purchasing information).

SECURITY, LINA CHOUNG (NOT PRESENT)

VOLUNTEER COORDINATING, JULIE and STEVE LUNDE/BETH ARMSTRONG

Volunteer sign-up has been updated with athletic events
Discussed 12/11 Concessions (wrestling event) 4:30-9 pm. Several Chairs committed to helping at the meeting.
Secretary will send Volunteer Chair, Julie, the December concert dates for Sign-Up Genius

Open Discussion

Action Items

1. Next meeting date: December 8th, 7 pm.

We will start meeting after Rocket Night (Incoming JM Fall 2026 9th graders event), 5:30-7 pm. Will have a table at Rocket Night to sell signs, cards, and lollipops.

10-10-25
Introductions - Newcomers only

Event Chair Report, Daniel Harrod

Confirmed date/time of party: June 6th, 2026, 7:00 PM - 12:00 am. $65/Ticket.
We will acknowledge organizations who make donations to Senior Party on Face Book.
The donation letters have been updated/edited. Discussion was had over having 2 different letters (Food and other prizes/donations). Daniel will edit the letter, has envelopes from the school. Daniel will make a spreadsheet and everyone on the committee will have access to record when we have approached companies/organizations for donations.
Committee Chairs still needed: Fundraising Chair, an email plea was sent several times. At this point, all chairs might have to help with this effort. We will come up with restaurants to ask for donation days and have members call to set up dates.

Secretary Report, Jenni Powell

We made $400 at Fall Fest. We will receive the concession money we made at the Fall Dance date in February.
Will ask JM Happenings (Insta popular with students) to share Senior Party info.
Asked communication chair to come up with a photo submission folder on the website for seniors to post photos to (in order to have a photo slideshow at the party).

TREASURER'S REPORT, CHRIS CARTER (Unable to make meeting, Secretary gave report)

Bank Update: Bremer Bank is transitioning to Old National Bank so Chris has had to order new checks, get a new debit card, etc.
Balance: $2,157.00
Still need Chairs to look into a possible IBM Volunteer connection to utilize that program for funds.

Communication Report, John Flottmeyer

Website has been completed. FB and Insta as well. We will be sending out a social media links email soon.
Updating Yard Sale sign forms.
Registration form is ready. Parent suggestion in meeting to call the $65 a “Rocket Launch discount.”

Decorations Report, Michelle Kampmeier

Ideas were considered during the meeting. Backdrops, selfie spots, balloons, limo picture, possibly polaroid paparazzi.

Casino Report, Bou Thepsombath

Nothing to report at this time.

Entertainment Report, Matt and Kara Wallace

Will contact a limo company with the idea of having them here when party starts for picture opportunities.
No deposits have been made yet, will work on this. Hypnotist has been booked for date/time, will be $1,300.

Food Report, Bridget Carter (Unable to make meeting, will report at next meeting)

Nothing to report at this time.

Fundraising Report, NEED Chair, (Beth Armstrong/Jenni Powell)

Idea to buy Ring pops at Sams Club instead of more gourmet lollipops.

REGISTRATION REPORT, JENNY LANDON (not present)

In meeting we decided to start at $65 for party registration until November 21st. Then it will be $75 until spring break (3/26). After break it will be $85.
Door prize deadline will be April

Prizes/Donations Report, Dalena Harrod/Amy Hansen/Maren Rudzik

Will start purchasing around black Friday sale time, etc.

Security, Lina Choung

Will decide closer to party time if we want to have a bag check (need a volunteer to man station all night, possibly 2 people).

Volunteer Coordinating, Julie and Steve Lunde/Beth Armstrong

Will work on setting up the Signup Genius list for Winter Sports games (table to sell things) and look into more concession sale dates.

Action Items

Next meeting date: November 10th at 6:30 PM in the Rocket Center.

9-8-25

*DATE OF PARTY: June 6th, 2026*

Introductions - Newcomers only

Dean and Ellen Fadness, Jen Rogness, Shawna O’Reilly, Katie Lewis, Zoei Pritchard, Dain and Angela Olsen, Shane Robinson, Pamela Johnson, and Emisha Berry.

EVENT CHAIR REPORT, DANIEL HARROD

Confirmed date/time of party: June 6th, 2026, 7:00 PM - 12:00 am. $70/Ticket.
JM’s graduation is at 9 AM. (Century’s is 12:30 and Mayo’s is 4.)
Access to Drive/If interested, we will share access to older folders with Committee Chairs.
Group Me: If you want to be added to this app, contact Daniel (Committee Chairs).
Committee Chairs still needed: Fundraising Chair. The secretary will send an email out with these minutes, seeking someone to fill this important position.
Tell your senior parent friends/family we need them to fill committees and/ or help set up! We will be sending out a sign-up genius for these upcoming opportunities.

SECRETARY REPORT, JENNI POWELL

Access to school for meetings/Review schedule. We will continue to hold meetings in the Rocket Center (access via Door 1), every second Monday of the month at 6:30 PM. This will change in the second semester, closer to the party date, we will have more than one meeting a month. Will send Minutes out to all Senior parents by email.
The Current Senior class count is 425 students.

TREASURER'S REPORT, CHRIS CARTER (Unable to make meeting, Secretary gave report)

Bank Update: We have a debit card. When purchasing prizes or other necessary items, Committee chairs should text the Treasurer the item to purchase. It makes keeping the paper trail much easier. It will still be shipped to the address of the person who requested the order on the prize committee.
We are asking the Treasurer to investigate the potential use of Venmo or PayPal for fundraising purchases.
Looking into a possible IBM Volunteer connection to utilize that program for funds.
Treasurer wanted to report that we sold $100 in suckers at the football game last week and collected $25 in donations.

COMMUNICATION REPORT, JOHN FLOTTMEYER

Informed us that the first communication (email sent Aug. 26th) to parents.
The Communication Chair will work on the 2026 website and look into utilizing the Senior Party Facebook and Instagram socials.

DECORATIONS REPORT, MICHELLE KAMPMEIER

Those in attendance at the meeting came up with 3 themes to poll seniors on: Hollywood, Mardi Gras, and Decades. The secretary will send a poll out to all seniors to vote on these.

CASINO REPORT, BOU THEPSOMBATH

Nothing to report at this time.

ENTERTAINMENT REPORT, MATT and KARA WALLACE

Will contact the hypnotist from last year for the Auditorium entertainment and find out the length of the show.

FOOD REPORT, BRIDGET CARTER (Unable to make meeting, will report at next meeting)

Meeting newcomer Emisha Berry has connections for food (cake, etc) that might be donated to the party.

FUNDRAISING REPORT, NEED CHAIR (BETH ARMSTRONG/JENNI POWELL)

Beth Armstrong reported on fundraising done so far. She is unable to be the Committee Chair, but has contributed her time already to the following:
- Designed a poster Board/Jar to have at sports and other JM activities. Had $85 in donations already!
- Senior Signs. Approved at the meeting to order yard signs to sell. First order of 100 signs to be available September 18th or so. Will sell for $25/sign.
- Hyvee cards: Paid $4 per card, selling for $20.
  - Emisha Berry, meeting newcomer, is going to look into the possibility ofselling the Hyvee cards AT Hyvee.
Suckers: Have available to sell at events and the Attendance window. $1/sucker

JENNI POWELL, SECRETARY

Will contact Twigs for availability for a ‘donation night.’ Also, Victorias and Sorellinas.
Fall Fest - October 4th, 4 - 7pm (to arrive at 3:30 for setup).
- Senior Party will work the Inflatables booth and can sell Senior Party stuff at the table along with taking tickets to the inflatables. For every ticket turned in by the Senior Party, Fall Festival will give the Senior Party $.95. We keep 95% of what is earned at the inflatables.
- Seniors can also work alongside adults
- 2 shifts of Volunteers needed. Julie Lunde will post soon.

REGISTRATION REPORT, JENNY LANDON

Asked Communication Chair, John to help design registration google form.
Discussed a possible deadline for registration (raising cost of a ticket after a certain date). Also considering if that deadline ends the door prize entry.

PRIZES/DONATIONS REPORT, DALENA HARROD/AMY HANSEN/MAREN RUDZIK

Dalena gave a rundown of how prizes are given (tickets in buckets). We need to decide how we are going to distribute, if we are going to allow students to swap for a ‘better’ item if pulled twice, and how they will receive their item. (Last year’s party changed the way they have historically done this).

SECURITY, LINA CHOUNG

Lina has a chart of where we need volunteers stationed. Will need to decide how many we want/need in addition to our SRO.

VOLUNTEER COORDINATING, JULIE and STEVE LUNDE/BETH ARMSTRONG

Julie will work on setting up the Signup Genius list for all fundraising opportunities.

Action Items

1. Next meeting date: October 13th at 6:30 PM in the Rocket Center.

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