Privacy Policy for JDMS Admin

Last updated: September 11, 2026

Introduction

JDMS Admin ("we", "our", or "us") provides an administrative portal to assist authorized personnel in managing organizational records, events, and member communications. This Privacy Policy explains how we collect, use, store, and protect administrative and personal information when you access and use the JDMS Admin mobile application.

By using JDMS Admin, you agree to the practices outlined in this policy.

Information We Collect & Manage

1. Administrator Account Information

When you log in or use JDMS Admin as an authorized admin or staff member, we collect:

• Full Name, Email Address, and Phone Number

• Assigned Organizational Role / Designation

• Region, District, or Unit Assignment

• Login credentials and session authentication tokens

2. Managed Member & Registry Data

To fulfill administrative duties, administrators access, create, update, and manage member profiles within the system. This includes:

• Personal Details: Name, Father’s Name, Gender, Date of Birth, Blood Group, Marital Status, Education, Profession, and Photos.

• Identification Details: National Identification (CNIC) and organizational identification numbers.

• Contact & Address Information: Phone numbers, Current and Permanent addresses (District, Union Council, Ward, Village).

• Registry & Participation Data: Designated polling/voting zones, registration status, and activity history.

3. Administrative Content & Communications

We process content created or moderated by admins through the app, including:

• Scheduled events, speakers, locations, and descriptions.

• Published resource documents and PDF attachments.

• Real-time one-to-one and group messages, chat histories, and broadcast notifications.

• Feedback, complaints, and organizational inquiries submitted by members.

4. Usage & Diagnostic Data

We automatically collect limited technical data to maintain app performance:

• Device model and operating system version.

• App version and crash logs.

• Admin action logs and audit trails for security monitoring.

How We Use Information

We use administrative and managed data exclusively to:

• Verify administrator access privileges and secure management features.

• Maintain, update, and search organizational membership and registry records.

• Facilitate event scheduling, announcements, and resource publishing.

• Enable secure team messaging and administrative communication.

• Track and respond to member feedback and complaints.

• Maintain security audit trails to prevent unauthorized access.

We do not sell, rent, or use any managed data or admin credentials for third-party advertising or marketing.

CNIC and Sensitive Data Protection

National Identification Numbers (CNIC) and personal member records are accessed only for legitimate identity verification and organizational recordkeeping.

• Data access within the admin application is strict and role-based.

• Administrators can only view or manage records assigned to their designated region or operational authority.

Account Deletion & Data Rights

Administrators can request the removal of their administrative credentials or request updates to managed records:

• Admin Account Removal: Administrator accounts are managed centrally. To revoke admin credentials or request account removal, contact the primary system owner or submit a request to the email address below.

• Member Data Deletion: Members retain the right to delete their profiles through the companion user app (JDMS). Once deleted by a user, their profile is permanently removed from administrative view, subject only to mandatory recordkeeping laws.

Sharing of Information

We do not trade or sell personal or administrative data. Information is only accessible to:

• Higher-level administrative personnel responsible for overall management.

• Infrastructure service providers (such as cloud hosting, push notification servers, and analytics) bound by confidentiality obligations.

• Authorities when explicitly required by applicable law.

Security Measures

We deploy strict administrative, technical, and physical safeguards to prevent unauthorized access, data leaks, or unauthorized modification of organizational records. Admin sessions require secure authentication, and API endpoints are encrypted in transit using SSL/TLS protocols.

Third-Party Services

JDMS Admin utilizes trusted third-party cloud services for data hosting, real-time messaging, crash reporting, and push notifications. These providers process data strictly on our behalf under privacy and security standards.

Changes to This Privacy Policy

We may update this policy periodically. Any updates will be posted on this page with an updated "Last updated" date.

Contact Us

If you have questions regarding administrative access or data protection in JDMS Admin, please contact:

• Email: janjuamoin9@gmail.com