Camera-ready Submission Guidelines

• This page contains detailed instructions on uploading the camera-ready version of your workshop paper and supplementary materials. Please read it carefully.

• Camera-ready version need to be prepared following the VGTC format. 

• Please follow this link for the template: https://tc.computer.org/vgtc/publications/conference/; 

preferably, use the IEEE VGTC Conference LaTeX Template: https://github.com/ieeevgtc/vgtc_conference_latex/releases

HIGHLIGHTS:

1. Materials are due “January 30, 2026 (23:59 AoE)”

2. Paper materials must be uploaded into two different systems: Precision Conference System (PCS) and IEEE Conference Publishing Services (CPS).

3. The CPS system will handle the copyright release process. 

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UPLOAD INTO PCS AND IEEE CPS

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A. Upload into PCS

By “January 30, 2026 (23:59 AoE),” the submitting author needs to log into PCS and upload the following information:

• Paper title

• Author names

• Author affiliations

• Presenting author

• Camera-ready PDF paper

• Supplementary materials 

Make sure the paper title, author names, and affiliation names are spelled correctly, use proper extended Latin characters (é, ã, etc.), and are capitalized correctly (for example: Jane Strummür). Otherwise, these may appear incorrectly in the technical program, website, and IEEE DL table of contents.

B. Upload into IEEE CPS

In addition, by “January 30, 2026 (23:59 AoE),” the submitting author needs to log into CPS and upload the following information:

● Paper ID (see below for the format)

● Submitter name

● Submitter email

● Paper title

● Abstract

● Keywords

● For Each Author:

○ Author name (IEEE DL)

○ Author affiliation

○ Author email

○ Author ORCiD

● Camera-ready PDF

● Supplementary files (video, appendices, etc.)

• Use this link to log into IEEE CPS: Please refer to each email.

• Please do not share this link, as anyone with the link will be able to upload a paper on your behalf. The submitting author will need to use an IEEE CPS login account or create one. This will be the same account used to upload a directly submitted TVCG or IEEE VR/ISMAR paper or any materials uploaded for other conferences previously. IEEE CPS is what IEEE uses to load your paper and associated metadata into the IEEE Digital Library (DL). Make sure that your name and affiliation are spelled and capitalized correctly. Once a mistake in the spelling, formatting, or capitalization of your name or affiliation makes it into the IEEE Digital Library, it is very difficult to fix.

• Important: At this stage, changes to the author list—whether additions or removals—are not permitted. The paper must be submitted with the same authors and author order as in the initial submission in PCS. Non-compliance will result in the immediate rejection of your paper.

• Copyright release: The CPS system will walk the submitting author through a copyright release process. Note that IEEE will not publish a paper in the DL without a copyright release, and IEEE VR 2026 will not allow such a paper to appear in the technical program or be presented at the conference.

• Paper ID: Please use the same paper ID assigned by PCS. Please put one of the keys provided below in front of the paper ID, e.g., “W-XXX-1234” for paper ID “1234.”

 -> W-IMMERSENSE for Workshop on Immersion and Sensing for XR Experiences 

• Author ORCiD: Although submitting an ORCiD is not required, we encourage all authors to submit an ORCiD, and to create an ORCiD if they do not already have one. An ORCiD is a persistent digital identifier that distinguishes an author from every other author, even another author with the same name.

• IEEE eXpress: The CPS system provides access to IEEE eXpress, which is an online tool for creating a PDF version that meets IEEE CPS and DL requirements, such as embedded fonts.