Privacy, Constitution and Disclaimer 

Huddersfield Corsairs Training & Competition Disclaimer

By attending Huddersfield Corsairs training sessions, events, or competitions, you confirm that:

• You participate at your own risk and understand that flag and walking American football are physical activities that may carry a risk of injury.

• You are physically fit to take part or have consulted a medical professional if uncertain.

• You will follow all rules and safety guidance given by coaches, volunteers, or officials.

• You consent to the use of photos and videos taken during sessions for social media, promotional, or reporting purposes unless you notify us in writing.

• The Huddersfield Corsairs and associated organisers are not liable for any personal injury, accident, or damage to personal property during sessions or events.

Privacy Policy

Last updated: 30/06/2025

Huddersfield Corsairs is committed to protecting your privacy and handling your data responsibly.

What data we collect:

We may collect and store the following information:

• Your name, contact details, and emergency contact information

• Medical or accessibility information relevant to participation

• Photographs and videos taken at sessions and events

How your data is stored:

• Your data may be stored in third-party cloud-based platforms (e.g. Google Drive, Microsoft OneDrive) for administrative purposes.

• These services may store data on servers outside the United Kingdom and European Union.

• While we take reasonable steps to protect your data, we cannot guarantee that data storage will remain within the EU or that data will be free from all risks.

How we use your data:

• To communicate with you about sessions, events, or club updates

• For safeguarding and emergency contact purposes

• For club promotion (e.g. photos on social media or our website)

Your rights:

• You can request to view, update, or delete your personal information at any time by contacting us.

• You can opt out of communications or image use by notifying us in writing.

Contact:

For data requests or concerns, please email: HuddersfieldCorsairs@gmail.com

Constitution of the Huddersfield Corsairs Flag Football Team

While we are still recruiting for key roles it is our goal to implement this structure and constitution

Article I – Name

The name of the team shall be the Huddersfield Corsairs Flag Football Team, also referred to as “the Corsairs.”, “the pirates”, “Pirates”.

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Article II – Mission

The mission of the Huddersfield Corsairs is to:

• Promote non contact and inclusive versions of American Football, not limited to flag football and walking football in Huddersfield and surrounding areas.

• Foster a positive, inclusive, and competitive sporting environment.

• Support personal growth, fitness, teamwork, and sportsmanship among all members.

• Represent the community in local, regional, and national competitions.

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Article III – Membership

Section 1: Eligibility

• Membership is open to all individuals of all ages, regardless of gender, race, ability, or background.

• Members must complete a registration form, agree to abide by the team’s code of conduct, and pay any relevant fees or dues.

Section 2: Rights and Responsibilities

• Members have the right to participate in practices, games, and team events.

• Members are expected to attend regularly, represent the team positively, and respect teammates, coaches, and opponents.

• Members may vote in elections and propose amendments (if aged 18+ and active for at least 3 months).

Section 3: Termination of Membership

• Membership may be revoked or suspended by majority vote of the Committee for misconduct, failure to pay dues, or violation of the code of conduct.

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Article IV – Team Structure

This is our overall ambition, while we build towards this structure we endeavour to have major decisions regarding the club go through a process of approval through the founders of the club.

Section 1: Leadership Committee

The team shall be governed by a Leadership Committee comprising the following roles:

• Team Captain’s – On-field leader, liaison between players. Founder’s and committee.

• Head Coach – Oversees training, strategy, and player development.

• Team Managers – Handles administration, communications, and scheduling.

• Committee members – oversee the direction of the club, support the growth and sustainability of the club.

• Treasurer – Manages funds, fees, and budgeting.

• Social Media & Events Officer – Manages team promotion and events.

Section 2: Elections

• We plan to hold elections are held annually at the start of the season. Once we have stabilised the club further details will be added.

• Any active member may nominate themselves or another member for a role.

• A simple majority vote shall determine appointments.

Section 3: Vacancies

• If a position becomes vacant, a special election may be called or an interim may be appointed by the Committee.

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Article V – Meetings

• A General Meeting/AGM will be held once per season to discuss plans, finances, and concerns.

• The Leadership Committee will meet monthly or as needed.

• Emergency meetings can be called by the Captain or two Committee members.

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Article VI – Finances

• The team will maintain a transparent bank account or financial log.

• All income (fees, sponsorship, fundraising) and expenditure will be recorded and reviewed by the Treasurer.

• The team may charge seasonal dues, subject to approval by the Committee.

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Article VII - Welfare Policy

1. Introduction

At Huddersfield Corsairs, we are committed to providing a safe, welcoming, and inclusive environment for all players, coaches, volunteers, and spectators. Our welfare policy aims to ensure that every individual involved with the club feels supported, respected, and protected, regardless of age, ability, gender identity, sexual orientation, race, religion, or background.

This policy applies to all club activities including flag football, walking football, training sessions, matches, events, and online communication.

2. Safeguarding Principles

• Everyone has the right to enjoy sport in a safe and supportive environment

• The welfare of children, young people, and vulnerable adults is paramount.

• All participants should be treated equally and with dignity.

• All suspicions and allegations of abuse will be taken seriously and responded to appropriately.

3. Code of Conduct

We expect all members, volunteers, and coaches to:

• Show respect and fairness to others at all times.

• Avoid bullying, intimidation, or harassment of any kind.

• Report any welfare concerns to the designated Club Welfare Officer.

• Maintain appropriate boundaries and avoid inappropriate relationships or communication.

• Use social media responsibly and respectfully.

4. Welfare Officer

The Huddersfield Corsairs will appoint a Club Welfare Officer (CWO) who will act as the point of contact for all welfare-related matters.

CWO Responsibilities include:

• Promoting a safe environment.

• Ensuring this policy is known and followed.

• Acting on concerns or allegations sensitively and promptly.

• Liaising with appropriate external agencies as needed.

Contact details for the Club Welfare Officer will be published on all official club platforms and visible at training sessions and events.

5. Dealing with Concerns

All concerns about welfare, safety, or conduct should be reported to the Club Welfare Officer or a trusted team leader as soon as possible. Concerns may include:

• Suspected bullying or harassment.

• Inappropriate or unsafe coaching practices.

• Unsafe playing conditions or equipment.

• Any form of abuse or neglect

Reports will be handled confidentially and with respect for all parties involved, following recognised safeguarding procedures.

6. Inclusion and Accessibility

We are proud to be a diverse and inclusive team. The club will:

• Make reasonable adjustments to support those with disabilities or additional needs.

• Encourage participation from all backgrounds.

• Challenge discrimination in any form.

• Provide training and awareness to promote inclusive values.

7. Health & Safety

We are committed to maintaining safe environments at all sessions. This includes:

• Regular risk assessments of pitches and equipment.

• Clear procedures for injury and emergency situations.

• Ensuring first aid kits and trained personnel are available at all events.

• Promoting hydration, warm-up routines, and safe play.

8. Policy Review

This policy will be reviewed annually by the club leadership and updated to reflect changes in guidance or practice. Feedback from members is welcome and encouraged.

9. Contact

For welfare-related questions or to report a concern, please contact:

Club Welfare Officer
Mark Spencer
Email: Huddersfieldcorsairs@gmail.com
Phone: Available in group 

Huddersfield Corsairs – One Team, One Family

We believe that the strength of our team lies in the wellbeing of our members. By upholding this policy, we create an environment where everyone can enjoy the game, develop their skills, and feel part of the Corsairs community.

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Article VIII – Amendments

• Proposed amendments to the Constitution must be submitted in writing to the Leadership Committee.

• A proposed amendment will be adopted if it receives a two-thirds majority vote from active voting members at a General Meeting.

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Article IX – Dissolution

• In the event of dissolution, any remaining assets will be donated to a local youth sports program or community initiative, as agreed upon by the Committee.

Adopted this day, 30/06/2025, by the founding members of the Huddersfield Corsairs Flag Football Team.