HRIS Module Overview

An HRIS (Human Resource Information System) typically stores a variety of data types essential for managing human resources effectively. Here are the key categories of data commonly included:

1. Employee Information

Personal Details: Name, address, contact information, date of birth, and Social Security number.

Demographic Information: Gender, ethnicity, and marital status.

2. Employment Records

Job Title and Description: Position held, responsibilities, and reporting structure.

Employment History: Hire date, termination date (if applicable), and previous positions within the company.

Compensation Data: Salary, bonuses, and other forms of compensation.

3. Benefits Information

Enrollment Details: Information on health insurance, retirement plans, and other benefits.

Dependent Information: Details about dependents covered under benefits plans.

4. Performance Data

Performance Reviews: Records of performance evaluations, feedback, and ratings.

Goals and Objectives: Individual employee goals and progress tracking.

5. Time and Attendance Records

Work Hours: Clock-in and clock-out times, overtime hours, and regular hours worked.

Leave Records: Vacation, sick leave, and other types of leave taken and remaining balances.

6. Training and Development

Training Records: Courses completed, certifications obtained, and training schedules.

Skill Assessments: Records of employee skills and development needs.

7. Compliance and Regulatory Data

Legal Compliance Records: Documentation related to labor law compliance, safety training, and workplace policies.

EEO Data: Equal Employment Opportunity data for compliance reporting.

8. Recruitment Data

Applicant Information: Resumes, cover letters, and interview notes for job candidates.

Hiring Metrics: Time-to-fill positions, sources of hire, and candidate evaluations.

9. Payroll Information

Payment Records: Salary details, wage deductions, and tax withholdings.

Direct Deposit Information: Banking details for payroll deposits.

10. User Access and Security Data

Access Levels: User roles and permissions within the HRIS.

Audit Trails: Records of system access and changes made to employee data.