How To Fax Online Without Using Email? Qrius

Faxing appears obsolete at this point in the digital revolution.

Even though it's an older technology, several companies still use faxing as their main method of document communication.

However, it needed to be updated for quick document transfers via the internet due to the laborious handling of physical hardware and the poor transmission speed.

With the introduction of online fax software, faxing became easier while combining the greatest aspects of the internet with fax.

With this new technology, physically operating a fax machine is no longer required to fax papers.  Alternatively, you may fax from anywhere at any time using your computer or smartphone.

What Do You Mean by Online Faxing?

A new method of sending and receiving faxes online over the internet is called online faxing. Internet faxing is a significant advancement over analogue fax devices. To send an online fax, all you need is a computer or smartphone with internet access.

Online faxing uses the global internet protocol (IP) network to transmit and receive faxes as opposed to traditional faxing, which uses the public telephone network. This makes the procedure simple and affordable.

To send an online fax, you must first sign up with a reputable online faxing provider. It enables you to manage papers digitally by faxing and emailing documents back and forth.

Sending a fax only requires attaching the digital file to an email and sending it to the recipient's fax number. This is interpreted by the intended device as a standard fax signal requesting printing. The recipient can receive digital fax through a service provider's portal if they also utilise online faxing service.

7 Online Faxing Alternatives

Many businesses view internet faxing as the next great revolution since it is beneficial for handling papers digitally. Sending faxes online may be done in several ways. Depending on your tools and receiver, pick one of the following options.

  1.  Fax via VoIP

Another method of sending internet faxes is using Voice over Internet Protocol (VoIP). VoIP is a type of phone service that lets users make and receive calls via the internet.

By calling the recipient's number and adding the appropriate code before their fax number, VoIP enables you to send faxes. Your email address should come after this code, which directs any papers transmitted through VoIP to your mailbox.

Data is sent across phone lines by fax machines using analogue signals. But, to transform the analogue fax machine signal into VoIP-compatible data packets for the internet, you must utilise a VoIP gateway. These messages are put together and transformed into analogue signals for printing by fax machines.

Because the VoIP network isn't designed for analogue fax signalling, this approach isn't very effective and may fail.

  2.  Use a computer to fax (Windows or macOS)

You may send and receive faxes from your computer with the use of online faxing services. To utilise the browser extension or software interface provided by your service provider for internet faxing, just install it.

  3.  Fax Via Google Docs

The Google Fax function is available on most online faxing providers. By using this feature, you may send a fax right from Google Documents or Google Sheets and link your online fax with other Google workplace services.

Google Documents and Google Sheets, for instance, might provide you with accessibility and simplicity of use if your industry is data-oriented, like real estate. Using online fax in conjunction with these Google services may completely change your real estate firm.

Install the Google Workspace add-on for your online fax service provider. You may use Google Docs or Google Sheets on a computer or mobile device to send and receive faxes.

  4.  Fax Using Microsoft Office

You may be able to fax documents using Microsoft 365 apps, depending on your online faxing service provider. Use the 'email to fax tool to fax Microsoft Word, Microsoft Excel, or Microsoft Powerpoint files. You may also get the Microsoft application add-in from your service provider. In this method, you may use the add-in to fax a document, spreadsheet, or presentation directly.

 5.  Fax Using iOS Devices

You can send faxes using your iOS smartphone if your online faxing service provider has an iOS app.

You can transmit faxes using web applications on Macbooks and mobile iOS applications like Keynote, Pages, and Numbers.

6.  Fax Using Android Devices

Android smartphones can download a fax service provider's app from the Play Store, just like Apple devices can.

The software makes it simple to send and receive faxes on these gadgets.  Just download it, sign in to your account, and fax it.

7.  Using a web faxing service

For a modest cost, several online fax service companies provide quick, hassle-free online faxing services.

These service providers' user-friendly websites and applications make it simple to transmit or receive documents all over the world.

Conclusion:

Understandably, individuals are using this technique given the rise in popularity of online faxing. Compared to the conventional, time-tested approach, it offers you several benefits. You avoid physical obstacles that restrict your access to papers, enjoy convenient storage, save maintenance expenses, keep within your budget, and, most significantly, you save money on phone bills.

For you to use their web interface safely, a reputable online fax service provider makes sure that the connection to their website is secure.