A recording will expire and be automatically deleted after a set period of time. The length of time it's available is set by your admin, but you can change the expiration date of any given recording. For more info, see Manage the expiration of a meeting recording.
Meeting recordings won't capture whiteboards, annotations, shared notes or content shared in the stage view by apps, and also won't include videos or animations embedded in PowerPoint Live presentations.
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Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present, as long as the meeting organizer has their cloud recording policy setting turned on.
Your admin's settings determine whether (and when) a recording will expire. If your recording has an expiration date, you'll see a message indicating that when the recording pops into the meeting chat after the meeting ends.
Or, go to My files in your OneDrive or SharePoint site and view as a list. Mouse over the recording in question, select Show actions (the three vertical dots to the right of the file name), and then choose Details.
Open the drop-down to see your options for changing the date. Extend the recording's availability for a certain number of days, or pick a specific date on the calendar. You can also choose No expiration if you don't want it to be deleted.
The owner of the recording will get an email when it expires. At that point, they'll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.
As of August 2021, Teams meeting recordings will no longer be saved to Microsoft Stream. Moving forward, all meeting recordings will be saved to OneDrive and SharePoint. Your organization might already have made this change.
In Microsoft Teams, users can record their Teams meetings, webinars, and town halls to capture audio, video, and screen sharing activity. The recording happens in Microsoft 365 and is saved to OneDrive or SharePoint, which must be enabled for the user.
There's also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and review important discussion items in the transcript. For more information about transcription and captions, read Configure transcription and captions for Teams meetings.
External participants can't record meetings except in the case of Teams policy-based compliance recording. If an external Teams user that is enabled for compliance recording joins a meeting or call hosted by your organization, that meeting or call will be recorded by the other organization for compliance purposes regardless of the Meeting recording setting in your organization. Presenters in that meeting can remove the external participant from the meeting if they don't want the recordings captured by the other organization.
You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether users' meetings can be recorded. Both the meeting organizer and the recording initiator need to have recording permissions to record the meeting.
Many users use meetings and calls interchangeably depending on their needs. We recommend you check your call recording policy settings as well. If the settings are different for meetings and calls, it may cause confusion for your users.
The -ExplicitRecordingConsent parameter in the CsTeamsMeetingPolicy cmdlet controls whether meetings created by organizers with this assigned policy require participants to provide explicit consent for recordings.The following table shows the behaviors of the settings for the -ExplicitRecordingConsent parameter:
Using PowerShell, the -ChannelRecordingDownload parameter in Set-CsTeamsMeetingPolicy controls if channel members can download meeting recordings. This is done by controlling which folder recordings are stored in.
This setting provides you with a simple tool that reduces the amount of storage older recordings use. OneDrive and SharePoint monitor the expiration setting on all meeting recordings and automatically move recordings to the recycle bin on their expiration date.
This setting controls whether or not meeting recordings automatically expire. After turning on Meetings automatically expire, you'll get the option to set the Default expiration time, measured in days. Meeting recordings have a default expiration time of 120 days.
File retention takes precedence over file deletion. A Teams meeting recording with a Purview retention policy can't be deleted by a Teams meeting recording expiration policy until after the retention period is completed. For example, if you have a Purview retention policy that says a file will be kept for five years and a Teams meeting recording expiration policy set for 60 days, the Teams meeting recording expiration policy will permanently delete the recording after five years.
If you have a Teams meeting recording expiration policy and Purview deletion policy with different deletion dates, the file is deleted at the earliest of the two dates. For example, if you have a Purview deletion policy that says a file will be deleted after one year and a Teams meeting recording expiration set for 120 days, the Teams meeting recording expiration policy will delete the file after 120 days.
Users can manually delete their recordings prior to the expiration date unless there's a Purview retention policy that prevents it. If a user manually deletes a recording that's still in the retention period, the recording is held in the Preservation Hold library. However, the recording shows as deleted to the end user. To find out more, see Learn about retention for SharePoint and OneDrive.
On the expiration date, the recording is moved into the recycle bin and the expiration date field is cleared. If a user recovers a recording from the recycle bin, the meeting expiration setting won't delete it again.
The recording is usually deleted within a day after the expiration date but in rare instances could take as long as five days. The file owner receives an email notification when the recording expires and is directed to the recycle bin if they want to recover the recording.
You can update the Teams recording and transcription privacy policy URL with a custom link for people in your organization in Microsoft Entra ID. For details, see Add your organization's privacy info using Microsoft Entra ID.
After adding your privacy policy URL, the default Teams meeting recording and transcription privacy statement will be replaced with the URL you provided. (People from outside your organization who join Teams meetings hosted by your organization will still have the default Teams meeting recording and transcription privacy policy.)
Teams meeting recordings are stored in OneDrive and SharePoint storage. The location and permissions depend on the type of meeting and the role of the user in the meeting. Users that have full edit rights on the video recording file can change the permissions and share it later with others as needed.
The size of a one-hour recording is 400 MB. Make sure you understand the capacity required for recorded files and have sufficient storage available in OneDrive and SharePoint. Read Set the default storage space for OneDrive and Manage SharePoint site storage limits to understand the base storage included in the subscription and how to purchase additional storage.
If a meeting recording can't be uploaded to OneDrive and SharePoint, it's temporarily available for download from the meeting chat for 21 days before it's deleted. This may happen if the upload destination has exceeded its quota or has file uploads restricted. If the chat is deleted, then the recording is also deleted.
That's where recording your Teams meeting comes in handy. In this article, we'll show you 5 easy ways to record a Teams meeting, so you can always have a clear and accurate account of what was discussed. Plus, a super handy tool that makes note-taking a breeze. Let's get started!
Fireflies.ai is an AI-powered note-taking tool that simplifies the process of recording Teams meetings. It can record both audio and video of your meetings and generate transcriptions plus summaries, which you can easily access, analyze, and share at a later time.
Features
3. Start a Teams meeting as you normally would, and once the meeting has started, click on the ... menu on the call toolbar. In the dropdown menu, select Start recording with Fireflies.ai.
That's not all - Fireflies.ai takes it a step further by allowing you to log Teams meeting recordings, notes, and transcripts directly into your CRM and collaboration applications, such as Zoho, HubSpot, Zapier, and many others.
The Xbox Game Bar is a built-in Windows 10 feature that captures screenshots and video clips during gameplay.It can record any activity on your screen, including your Teams meetings. This method doesn't require permission, meaning nobody will know you are recording.Here's how to use it:
Create critical parts of meetings into shareable soundbite snippets that you can share with your team for reference or training. You can also leave comments or reactions at different parts of a call, and Fireflies will create a time-stamped note for your teammates to jump back to. It makes collaboration and learning super easy and efficient.
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This is bonkers. To start/stop Teams recording takes a ridiculous series of mouse movements that requires specific hand-eye coordination and movements that (a) could be difficult from an accessibility perspective and (b) very definitely distracts from maintaining eye contact with your audience, always ending up looking stupid in the recording. (The fact there's no pause in late 2023???) 17dc91bb1f