On the scheduled date and time of your interview appointment, go to the U.S. Embassy or Consulate with your printed visa application (DS-260) confirmation page. A consular officer will interview you (and accompanying family member beneficiaries) and determine whether or not you are eligible to receive an immigrant visa. As part of the interview process, ink-free, digital fingerprint scans will be taken.
You should not make permanent financial commitments, such as selling your house, car or property, resigning from your job, or making other travel arrangements, until you have received your immigrant visa.
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If your spouse and/or qualified unmarried children will immigrate at a later date and travel separately from you, they are not required to participate in your interview. They will be scheduled for a separate interview appointment. You should contact the U.S. Embassy or Consulate directly to arrange separate interviews, if needed.
Links to external websites are provided as a convenience and should not be construed as an endorsement by the U.S. Department of State of the views or products contained therein. If you wish to remain on travel.state.gov, click the "cancel" message.
Each new postdoctoral appointment is to be made in writing by a letter from the supervising faculty member. The letter must have the approval of the departmental chair or the appropriate dean in the case of professional schools, though the precise mechanism for obtaining this approval is left to the discretion of the department or school. Final administrative approval must also be obtained from the Office for Postdoctoral Affairs (see below). The appointment letter must include the following details:
(vi) a statement of teaching responsibilities, if any, associated with the appointment (note that any appointee who will be teaching must also be appointed as a lecturer or equivalent academic rank); and
Additional information, e.g., the possibility and conditions for renewal, may also be included. The postdoctoral appointee must acknowledge the terms of the appointment, either by signing the letter of appointment or by submitting a separate letter of acceptance.
STEP 1: If the appointment will be in Heersink School of Medicine, the departmental chair, departmental administrator, or fiscal officer of the requesting department must first complete and sign the Medicine Postdoc Approval FormĀ opens a new website to document that funding for support of the new hire is in place. Once completed and signed, the form should be uploaded with the appointment letter request. No HSOM appointment letter will be prepared without receipt of the Medicine Postdoc Approval Form.
STEP 2: The departmental administrator or faculty mentor will submit the information needed for the detailed appointment letter. This information will be printed on OPE letterhead, signed by the Senior Associate Dean, sent to the mentor for his/her signature, and then forwarded to the postdoc applicant. In some cases, the appointment letter needs to be sent several weeks or months prior to the actual starting date (for example, to begin the visa process) and will specify the following:
Mentors may agree but are not required to provide relocation support to postdoctoral scholars as a part of a recruitment package. If mentors decide to support postdoctoral scholars by providing additional resources, the following must be stated explicitly in the position offer letter.
Once the postdoctoral scholar is hired, an ACT document will need to be created with the document reason of Nonrecurring Element. The element is "Trainee 1T" for Postdoctoral Trainees (Status 20) and "Start-Up 1T" for Postdoctoral Employee (Status 21).
International Candidates: If the prospective scholar will need assistance in entering the USA, the department will contact UAB's International Scholar and Student ServicesĀ opens a new website (ISSS) when the letter of offer is ready to be mailed. ISSS will process visa information and forward to the postdoc.
This letter informs the mentor of their duties to the incoming postdoctoral scholar, and by signing the Mentor Letter, the faculty member acknowledges the conditions of hiring and training a postdoc at UAB.
The appointment letter states that the appointment is contingent upon receipt of written confirmation that a terminal degree has been awarded. Proof of the degree is required by the appointment date. Proof of degree can be a transcript showing the awarding of the degree, an actual copy of the degree, or statement of completion, translated into English if necessary.
If the terminal degree has not yet been awarded at the time of appointment, but all requirements have been completed leading to the award, a letter can be submitted from the Graduate School or director of the degree program confirming that the degree is forthcoming.
The postdoc should also contact their departmental personnel officer as soon as possible after their arrival. The personnel officer will also need additional documents completed in order to process the postdoc's appointment into the UAB system. The OPE will schedule the postdoc's orientation session with HR Training and Development.
If you must layoff a postdoc due to loss of funding or performance concerns, if the postdoc appointment has reached its scheduled end point, or if the postdoc is resigning his or her position, please use the appropriate letter template below. The basic contents of these letters should not be substantively changed without approval.
The Information System Security Officer (ISSO) role at CMS is responsible for both the technical and the business evaluations for securing information and FISMA systems. The role requires the skills necessary to evaluate technical solutions from an information security perspective and to determine the business risks in order to justify decisions to both the Business Owner and the technical support staff. Before an ISSO can begin their work on behalf of a FISMA system, an ISSO Appointment Letter must be signed and processed.
The ISSO Appointment Letter is a document signed by the ISSO, the System/Business Owner, and the Chief Information Security Officer (CISO) that formally authorizes the selected ISSO to perform duties on behalf of a FISMA System. The letter outlines the specific tasks that will be completed by the ISSO on behalf of the system. It also provides a place for both ISSOs and System/Business Owners to attest that the ISSO will protect information and information systems from unauthorized activity and complete their work with confidentiality and integrity.
Follow these steps to download and complete the portion of the ISSO Appointment Letter for which you are responsible. At the completion of the document, forward your completed document to your Business Owner. There are screenshots at the end of the document to reinforce the instructions.
Follow these steps to review and complete the portion of the ISSO Appointment Letter for which you are responsible. At the completion of the document, forward your completed document to ISPG for final processing.
Units should review all information provided on this website as we have provided information for the commonly asked questions. If you are unable to find the answers you are looking for or have additional questions, contact grad-financial@asu.edu.
A recruitment letter is intended to be used to recruit a new, incoming student and highlights information such as the total value of the assistantship being offered. If the student accepts the appointment, the student is then given a follow-up appointment letter which contains important information about the terms of the appointment. For continuing TAs and RAs, only the appointment letter is required.
The links below provide information about current rates. It is not unusal for the following academic year rates to be posted after recruitment letters have been issued to students. The language in the template letters indicates that the rates are based on the current year and that awards will only be provided for actual charges. It is recommended that you review the links below and update the templates accordingly should the new rates be posted when issuing an offer letter.
No. In fact, if appointments are intended to last the academic year it is recommended that one appointment letter for the academic year be used. It is also highly recommended that students who have continued funding beyond one academic year receive an updated appointment letter annually prior to the start of each academic year.
While 25% and 50% appointments are by far the most common, appointments up to .40 FTE (16 hours per week) are allowed. A student with up to a .40 FTE appointment receives a partial tuition award (entered as a 25% tuition award), but there is no additional tuition benefit. Appointments of .41 - .49 FTE are not allowed.
Digital immersion students are not eligible for ASU Student Health Insurance. Also, tuition awards must be entered manually, so contact the Graduate College at grad-financial@asu.edu to arrange for tuition awards for these students.
1. Please check to make sure it is not past the deadline posted under the "entering tuition awards" tab found in the menu in the left column. If it is past the posted deadline, please contact grad-financial@asu.edu.
New users, will need to enroll in a training course and request the appropriate PeopleSoft role. For instructions on how to do this, please email gcfellowships@asu.edu. Please review further information here.
1. Please check to make sure it is not past the deadline posted under the "entering tution awards" tab found in the menu in the left column. If it is past the posted deadline, please contact grad-financial@asu.edu. 152ee80cbc
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