PTA Board

PTA Board Member Descriptions

President - The president runs PTA meetings, is the official representative to the district, represents  the PTA, speaks on behalf of the PTA and supports all the volunteers.  Regular tasks include creating and communicating meeting agendas, writing a monthly newsletter article and attending board meetings.  The president is a  member of all committees, so can attend any or all meetings as seems helpful.  The president oversees the overall PTA calendar and adherence to bylaws and procedures.  This is mainly by communicating and delegating via email.  The president works closely with the school principal, PTA board members and parents to organize and lead PTA activities.  The president oversees the PTA budget and alignment of the budget to PTA goals, runs the PTA meetings and  helps communicate PTA programs and progress toward goals to the school and district community.  The president is also responsible for representing the Hodge Road PTA at school meetings, district forums and with all external communications regarding the PTA.

VP, Communication and Business Liaison -Attend meet the teacher/open house events in August; Collect dues from members at the time of sign-up; Compile a spreadsheet of all members of the PTA and enter in the online NCPTA website; Fill in and distribute membership cards; Complete NCPTA dues forms and send in the the dues check received from the Treasurer; Print roster of members as needed.
Publicize all PTA programs and manage communication within the PTA board and membership.  Oversee publicity regarding the Hodge Road PTA progress and performance to goals.  Work closely with school staff, principal and PTA board to gather all school event details.  Announce upcoming school and PTA events using all possible channels of communication.  This person maintains and regularly updates the website, Facebook, Twitter feed and PTA E-news, as well as overseeing the PTA promotional flyers.

VP Programs - Responsible for reviewing and overseeing the scheduling and execution of the PTA sponsored projects.  Attend general PTA meetings and monthly PTA board meetings.  Report any info necessary at monthly board meetings regarding PTA sponsored programs.  Meet with the president and chairs to come up with dates for the Color Run, Family Community Nights, Spring Festival, etc.  Make sure that all committee chairs running PTA sponsored programs have access to information needed to run successful events.  Touch base with chairs a couple of months prior to even to make them aware of their budget and also to let them know the paperwork needed from them.  Let chairs know that you are there to help and support them in any way you can.  Keep VP Programs files up to date to hand off the next year.

Secretary - The secretary records the minutes of all meetings of the general membership and the board of directors.  They also maintain a file of important documents related to the local PTA.  At the end of his/her term, the secretary shall transfer this file of important documents to his/her successor as secretary.

Treasurer - Maintains the PTA financial records.  Prepares the budget with board input and approval.  Manages and reconciles bank accounts, pays bills and helps direct the Financial Secretary's duties.  Provides financial reports for each PTA meeting.  Prepares necessary documentation for semiannual audits.  Provides annual IRS tax return information to professional tax accountant and files tax return.  Completes and submits reports and forms as required.  Assists program chairs in money management and reporting.  Archives the financial records after year end and tax returned filed.