Once you decide that a smoke-free policy is a smart business move take the time to make sure you know how to implement your policy. You may want to consult with your attorney on some matters to ensure you are following the Landlord Tenant Law. HMJ PATCH Program can also be a resource and help walk you through the process of implementing a smoke-free policy. As every situation and property is unique, there may be some differences in how property managers and landlords go about creating smoke-free policies. Below are some general guidelines and resources.
Option 1: Choose a date to go smoke-free (usually best to have a couple months notice.)
Option 2: The Phase-in method
A good smoke-free policy should be comprehensive and include:
There are several resources available to help guide you as you write and implement your smoke-free policy. Check out some of these federal and state sites for sample policies, tenant letters and lease addendums.
Healthy Homes Manual CDC (pdf)
Treat smoking like any other lease violation.
All tenants sign a contract and agree to house rules. Respond to smoking violations as you would any other lease violation. Do you give a warning for the first offense when there is a pet complaint or an issue with noise? The important thing is to spell out the enforcement procedure in the policy and then be consistent, fair and respond to violations in a timely manner.
Remember you aren't telling people to quit smoking.
You have the right to protect your property from damage and the risk of fire. The purpose of the policy is to protect your property and all tenants from exposure to secondhand smoke.
Promote your new Smoke-Free Status
Post signs around the property in visible locations to help remind tenants, guests, employees, and contacted workers that your property is smoke-free. When listing your property remember to advertise this desirable amenity!