Google Form
What is Google Form?
Forms are among the internet's most versatile tools. Whether you need a contact form or a checkout page, a survey or a student directory, a form is all you need to easily gather that information. With Google Forms, it only takes a few minutes to make one for free.
Google Forms—along with Docs, Sheets, and Slides—is part of Google's online apps suite of tools to help you get more done in your browser for free. It's easy to use and one of the simplest ways to save data directly to a spreadsheet, and it's the best sidekick to Google Sheets' spreadsheets.
When you need to gather data for your spreadsheets, a form is your best friend.
How to create a Google Form
In your Google Drive, click on the "+ New" button
Go to More
Go to Google Forms
Click on Blank Form
This will bring you to the Google Form Interface.
From here, you would want to populate the form with questions.
Creating new Questions
To create a new question click on the (+) button at the side of each question.
Changing Question Types
To change the question type, click on the "multiple choice" dropdown menu to change your question type. There are quite a number of question types for you to choose from.
If this is your first time creating a Google Form, I suggest starting off with these three types first:
Short Answer (for Student Name, Index Number)
Multiple Choice / Dropdown (for Class)
File Upload (for work submissions)
The good thing about Google Form is that it is smart enough to detect what type of questions you want, based on your question. So for example, if your question is "Index Number", the question type will change into a short answer question with a response validation that the input by the user is a whole number.
Response Validation
Response validation is important as it will help you organise the type of data you will collect. For example if you asked for index number, no one will be able to give you "abcdefg" in it.
To add response validation, click on the 3 vertical dots for more options, and make your selections.
Access to the Google Form
If you are creating this using ICON, our Google Forms are by default created to take in responses only from within the Ministry of Education, or in other words, those with ICON email. To switch this off, click on the cogwheel settings icon and amend the settings accordingly.
Tick "Collect Email Addresses"
Tick "Response receipts"
Select "Always"
Untick "Restrict to users in MOE and its trusted organisations."
File Upload
Here is where it will pique our interest as teachers.
Upon clicking "file upload" as the question type, Google Forms will prompt you that respondents will be required to sign in to Google. Click continue.
After which, you can select the options as you require!
If you want to mark students' work, you may want to instruct your students to upload their work as PDF.
How to share your Google Form
(1) Change the General Settings First
Click on the ⚙️ Settings icon on the top right corner, and the general settings will appear.
First and foremost, if the intended recipients of the Google Form are your students, you must untick "Restrict to users in Ministry of Education and its trusted organisations", otherwise the students will never be able to access.
If the intended recipients of the Google Form are teachers who have ICON account (and not anyone else), then you should leave the above-mentioned checkbox ticked.
Depending on the nature of your form, you can adjust the rest of the settings as you require it to.
(2) Send the Form
Click on the Send button on the top right corner, and the sending options will appear.
The fastest way to share the form is through a URL link.
Click on the link icon (as highlighted in screenshot).
For the recipients' convenience, check "Shorten URL"
Press "Copy"
Paste it anywhere you like,be it in an email or WhatsApp.
How to view Responses
For a start, you can click on the "Responses" tab at the top of the form, and the responses tab will appear.
If you wish to collate all the information into one "excel" sheet, click on the Google Sheet icon (circled 2) and follow its respective instructions.
Then, you will be able to view all the responses in a glance.
