ACTIVITIES

Activity Description

The Academic Spotlight is a fantastic opportunity for high school student attendees to connect with GIS professors, instructors, program administrators, or students from various Texas colleges and universities. During this activity, college representatives will showcase their GIS programs, courses, and resources, providing valuable insights to the students and helping them make informed decisions about their academic and career paths.

Expectations

As a member of the Academic Spotlight Team, we expect you to:

• Invite College Representatives: Actively reach out to colleges and universities with GIS programs, inviting them to participate in the Academic Spotlight. Engage in effective communication to ensure their involvement and answer any inquiries they may have.

• Coordinate Booth and Table Setup: Organize the designated areas or virtual platforms for each participating institution. Ensure that each college representative has a booth or table to showcase their GIS programs and resources effectively.

• Facilitate Student-Representative Interaction: Guide high school students to each college's booth or virtual space, ensuring they have sufficient time to interact with the representatives, ask questions, and gather informatino about the GIS prgrams offered.

• Promote Engagement: Encourage students to actively participate in the Academic Spotlight and explore the opportunities available at each college or university. Foster a welcoming environment that promotes meaningful connections between students and GIS educators.

Positions

• Team Lead: The Team Lead will oversee the entire Academic Spotlight activity and coordinate the team members. This role involves effective communication with college representatives, assigning tasks, and ensuring smooth event logistics. 

• Team Members: Team members will support the Team Lead in various aspects of the activity, including inviting college representatives, coordinating booth setup, guiding student interaction, and promoting engagement.

Benefits for Volunteers

• Gain valuable event coordination experience.

• Enhance communication and organization skills.

• Network with GIS professionals and educators from various institutions.

• Play a significant role in helping students explore GIS academic pathways.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Drone Display is an exhilarating and educational activity designed to introduce student attendees to the exciting world of drones and their applications. The activity features FAA certified drone pilots who will showcase their equipment, educate students about drone operations, and highlight the various purposes for which drones are used in support of organizational activities.

Expectations

As a member of the Drone Display team, your responsibilities will encompass:

• Inviting Participating Organizations: Reach out to FAA certified drone pilots, organizations, and professionals who are enthusiastic about sharing their expertise with student attendees.

• Coordinating Resources: Work collaboratively with the event logistics team to ensure that the necessary resources are in place, including table setups, display areas, safety measures, and any required permits for drone flights (if applicable).

• Safety and Regulations: Ensure that all drone operations adhere to FAA regulations and safety protocols. Coordinate with the certified pilots to guarantee a safe and engaging experience for attendees.

• Facilitating Educational Interactions: Organize engaging and informative sessions where attendees can interact with the certified pilots, learn about drone technologies, and discover the various applications of drones in real-world scenarios.

• Assisting with Demonstrations: Support the drone pilots in conducting live demonstrations, explaining drone functionalities, and answering questions from student attendees.

• Ensuring Smooth Operations: Ensure that the activity runs smoothly from setup to wrap-up, addressing any issues that may arise during the event.

Positions

• Team Lead: The Team Lead will oversee the coordination of the Drone Display activity. This role involves communication with certified drone pilots, organizing resources, and ensuring a safe and educational experience for attendees.

• Team members: Team members will reach out to FAA certified drone pilots, inviting them to participate in teh activity and ensuring that their needs and requirements are met. Team members will work closely with the logistrics team to arrange table setups, display areas, safety measures, and any required permits.

• Educational Facilitators: These team members will assist in organizing educational interactions between attendees and drone pilots, ensuring a seamless flow of information.

Benefits for Volunteers

• Gain hands-on experience in coordinating an engaging and educational activity.

• Learn about drone technologies and their applications.

• Contribute to the excitement and educational value of the Houston Area GIS Day event.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Essay and Story Map Contest is an opportunity for junior and senior high school students to showcase their creativity and critical thinking skills by exploring the applications and impact of GIS in real-world scenarios. Students are invited to submit either a written essay or an Esri Story Map link that demonstrates how GIS is used to identify problems, monitor change, respond to events, understand trends, and make a meaningful impact in today's world.

Expectations

As a member of the Essay and Story Map Contest Coordinating Team, your responsibilities will encompass:

• Inviting Participation: Reach out to high school teachers, inviting them to encourage their junior and senior students to participate in the contest.

• Judge Coordination: Extend invitations to GIS professionals, experts, and practitioners to serve as judges for the essay and story map submissions.

• Submission Management: Create a streamlined process for students to submit their essays or Esri Story Map links. Organize and manage the submissions efficiently.

• Review Material Preparation: Ensure that judges receive all necessary materials, including the essays or Story Map links, evaluation criteria, and rating sheets.

• Rating and Evaluation: Coordinate the evaluation process by collecting ratings from judges, tallying scores, and ensuring that the judging process is fair and unbiased.

• Communicating Results: Notify winners and participants about the outcomes of the contest and recognize their contributions.

Positions

• Team Lead: The Team Lead will oversee the coordination of the Essay and Story Map Contest. This role involves communication with teachers, judges, and participants, as well as the smooth management of the submission and evaluation process.

• Team members: Team members will reach out to high school teachers, informing them about the contest and encouraging student participation. These team members will contact GIS professionals and experts to serve as judges for the contest, ensuring their commitment and availability. These team members will manage the process of collecting and organizing essay and Story Map submissions. Team members will handle the distribution of materials to judges, collect and collate their ratings, and ensure a transparent evaluation process.

Benefits for Volunteers

• Gain experience in organizing and coordinating a contest.

• Connect with educators, GIS professionals, and students.

• Contribute to encouraging interest in GIS among young minds.

• Play a pivotal role in celebrating students' creative and analytical abilities.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Finance Coordinating Team plays a vital role in ensuring the financial success and smooth operation of the Houston Area GIS Day event. This team is responsible for managing sponsorships, coordinating purchases, and ensuring the financial aspects of the event are well-organized and transparent.

Expectations

As a member of the Finance Coordinating Team, your responsibilities will encompass:

• Sponsorship Management: Create a sponsor portal or platform to facilitate sponsorship communication and coordination. Reach out to potential sponsors, inviting them to support the event financially. Maintain clear records of sponsor commitments, benefits, and agreements.

• Purchasing Coordination: Oversee the purchasing process for various event requirements, such as student lunches, volunteer beverages, volunteer t-shirts, and contest prizes. Ensure timely ordering and delivery of these items.

• Budget Oversight: Work closely with the lead coordinators to develop and manage the event budget. Track expenses and ensure that spending aligns with available funds.

• Financial Transparency: Maintain accurate financial records, receipts, and invoices related to sponsorship and purchasing. Provide regular updates to the lead coordinator and the planning committee regarding the financial status of the event.

• Expense Reimbursement: Coordinate with sponsors, vendors, and suppliers to ensure timely payment and accurate expense reimbursement.

• Financial Reporting: Prepare financial reports and summaries for the planning committee, detailing sponsorship contributions, expenses, and overall financial performance.

• Collaboration: Collaborate with other teams, such as logistics and activities, to ensure seamless financial integration and timely payments.

Positions

• Team Lead: The Team Lead will oversee the Finance Coordinating Team and take the lead in managing sponsorships, budgeting, and financial coordination.

• Team members: Team members will manage the purchasing process, from ordering to delivery, for various event requirements. These team members will work closely with the Team Lead to manage the event budget, track expenses, and ensure financial accountability. Team members will handle financial record-keeping, expense documentation, and the preparation of financial reports.

Benefits for Volunteers

• Gain valuable experience in financial management and coordination.

• Develop skills in budgeting, record-keeping, and sponsor engagement.

• Contribute to the financial success and transparency of the Houston Area GIS Day event.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The GeoMentor Introduction is a dedicated session for teacher attendees to learn about the GeoMentor Program and the free Esri GIS software licensing programs available to educators. This session aims to empower teachers with resources and knowledge to integrate GIS technology into their classrooms.

Expectations

As a member of the GeoMentor Introduction Coordinating Team, your responsibilities will encompass:

• Session Preparation: Prepare materials, presentations, and resources that will be shared with teacher attendees during the GeoMentor Introduction session.

• Resource Dissemination: Distribute informational materials and resources related to the GeoMentor Program, Esri software licensing, and available educational content.

• Presentation Coordination: Coordinate the schedule and logistics of the GeoMentor Introduction session, ensuring that it aligns with the overall event timeline.

• Participant Engagement: Facilitate the session, engaging teacher attendees by providing a clear overview of the GeoMentor Program, explaining the benefits of Esri GIS software for education, and answering questions.

• Escort and Support: Escort teachers to the GeoMentor conference area during the event, ensuring a seamless transition from their student groups' activities.

• Networking: Foster connections and networking opportunities among teachers interested in the GeoMentor Program and GIS software resources.

• Feedback Collection: Gather feedback from teacher attendees to assess the effectiveness of the session and identify areas for improvement.

Positions

• Team Lead: The Team Lead will oversee the coordination of the GeoMentor Introduction session. This role involves session preparation, presentation coordination, and ensuring the session's objectives are met.

• Team members: These team members will gather and prepare materials, presentations, and resources for the GeoMentor Introduction session. Team members will lead the GeoMentor Introduction session, engage participants, and provide information about the GeoMentor Program and Esri software resources. These team members will ensure that the session is well-timed and aligns with the event schedule. Team members will escort teacher attendees to the GeoMentor conference area and assist with any logistical needs.

Benefits for Volunteers

• Opportunity to contribute to teacher professional development in GIS education.

• Gain experience in coordinating and facilitating informational sessions.

• Contribute to fostering connections and networking among educators interested in GIS.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Geopardy activity is an engaging and interactive game styled after "Jeopardy," designed to involve high school students in GIS-themed questions. Each question will test student knowledge of GIS, geography, or geospatial technologies. The game contest must be exciting and educational, ensuring students have a memorable GIS Day experience.

Expectations

As part of the Geopardy Team, your responsibilities will include:

• Game Content Creation: Collaborate with the team to brainstorm and design GIS-themed games that are challenging, fun, and educational. Ensure the games align with the GIS Day theme and are suitable for high school students.

• Scoring Management: Accurately record points earned by each team based on their correct answers during the games. Maintain a scoring system that is easy to follow and update throughout the event.

• Enthusiasm and Engagement: Foster a lively and engaging atmosphere for the participants, providing clear instructions and guidance as they navigate through the Geopardy It activity.

• Collaboration: Work closely with other team members, event organizers, and volunteers to ensure seamless coordination and execution of the activity.

Positions

• Team Lead: The Team Lead will oversee the entire Geopardy activity and coordinate team members. This role involves effective communication, task delegation, and problem-solving.

• Team Members: These team members will be responsible for brainstorming, designing, and testing the GIS-themed questions. Team members will be in charge of organizing the physical setup, ensuring all materials are ready for the event. This team will be responsible for accurately recording and updating the points earned by each team during the Geopardy activity.

• Engagement Facilitators: These team members will engage with the participants, explain the rules, and provide assistance throughout the games.

Benefits for Volunteers

• Gain valuable event coordination experience.

• Showcase creativity and educational expertise through GIS-themed games.

• Foster positive interactions with high school students interested in GIS.

• Be part of a dynamic and rewarding team effort during the Houston Area GIS Day event.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The GeoQuest is an interactive map-based contest designed to engage students during the Houston Area GIS Day event. Map creators will design maps with questions or challenges, and students will participate in groups, answering the questions based on the displayed maps. As a coordinating team member, you will play a crucial role in ensuring the smooth execution of this exciting activity.

Expectations

As a member of the GeoQuest Team, we expect you to:

• Promote Participation: Actively encourage GIS professionals to participate in the GeoQuest by submitting maps. Utilize various communication channels to generate interest and registrations.

• Review Submissions: Assist in the review process of map submissions received from potential map creators. Evaluate maps for relevance, creativity, and adherence to guidelines before the event.

• Coordinate Display and Setup: Collaborate with map creators to ensure they arrange for their maps to be printed and displayed at the designated area ahead of the event. Coordinate with the event organizers for proper setup and positioning of the maps.

• Manage Student Responses: Oversee the collection of student responses and answers during the GeoQuest. Ensure that each group has a designated form or means to record their responses accurately.

Positions

• Team Lead: The Team Lead will be responsible for overseeing the entire GeoQuest activity and coordinating the team members. This role involves ensuring effective communication, tracking progress, and addressing any challenges that may arise.

• Team Members: Team members will assist the Team Lead in various aspects of the activity, including promoting participation, reviewing submissions, coordinating display and setup, and managing the collection of student answers.

Benefits for Volunteers

• Gain hands-on experience in event coordination and organization.

• Enhance your communication and teamwork skills.

• Network with GIS professionals and educators during the Houston Area GIS Day event.

• Play a vital role in inspiring students' interest in geospatial technology and geography.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Geospatial Game offers an exciting and interactive experience for student attendees, combining outdoor exploration with technology. This activity involves pre-selected students representing their schools in a geocaching challenge.

Expectations

As a member of the Geospatial Game Coordinating Team, your responsibilities will encompass:

• Content Creation: Develop engaging and challenging geospatial content for the game. This includes selecting locations, creating clues, and designing an intriguing storyline.

• Resource Management: Organize and provide the necessary game resources and required materials. Ensure that all equipment is functional and ready for use.

• Game Site Preparation: Prepare the game area, ensuring that all resources are properly placed, clues are clear, and the site is ready for the participants' arrival.

• Participant Coordination: Escort the pre-selected students to the geospatial game area during the event. Brief them about the rules, objectives, and safety guidelines of the game.

• Monitoring and Support: Oversee the geospatial game as it unfolds, providing assistance and guidance to the participants as needed. Ensure that the game runs smoothly and that participants are engaged and enjoying the experience.

• Wrap-Up: Collect any borrowed equipment, retrieve resources, and ensure that the game site is left in the same condition as it was found.

Positions

• Team Lead: The Team Lead will oversee the coordination of the Geospatial Game. This role involves content creation, resource management, and ensuring the smooth execution of the game.

• Team members: These team members will design the geospatial content, including locations, clues, and the overall game narrative. Team members will be responsible for organizing and preparing the necessary equipment and materials. These team members will arrive early to setup in the designated locations and ensure that they are accessible. Team members will escort the pre-selected students to the geospatial game area, brief them about the game, and provide any necessary instructions. These team members will oversee the game, ensuring that participants are engaged, following the rules, and enjoying the experience.

Benefits for Volunteers

• Experience in planning and coordinating an outdoor and technology-driven activity.

• Opportunity to foster teamwork and outdoor exploration among student participants.

• Contribution to creating a memorable and engaging experience for student attendees.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Logistics Coordinating Team plays a critical role in ensuring the smooth execution of the Houston Area GIS Day event. This team is responsible for managing event resources, venue setup, signage installation, and coordination with volunteers and attendees.

Expectations

As a member of the Logistics Coordinating Team, your responsibilities will encompass:

• Resource Coordination: Collaborate with other teams to ensure that all necessary event resources, materials, and equipment are available and properly allocated.

• Signage Management: Install event signage before the event and ensure its proper retrieval after the event concludes. Signage should be strategically placed to guide attendees and participants.

• Escort Arrangements: Assign and coordinate escorts for student groups, ensuring that each group is accompanied by the required number of escorts during their participation in activities.

• Activity Setup: Work closely with the venue to ensure that all activity areas are properly set up. This includes arranging for tables, booths, power outlets, and internet connectivity as needed for various activities.

• Map Display and Exhibits: Oversee the setup and arrangement of map displays, exhibits, and informational materials. Ensure that these areas are organized and visually appealing.

• Transportation Coordination: Collaborate with the venue to plan for student drop-off, pick-up, and reserved parking areas for school buses, volunteers, and professional attendees.

• Check-in and Registration Coordination: To effectively manage the check-in and registration tables at the event.

• Resource Retrieval: After the event, ensure that all event resources, equipment, and materials are properly retrieved, organized, and stored for future use.

Positions

• Logistics Team Lead will oversee the coordination of logistics for the Houston Area GIS Day event. This role involves managing all logistics-related aspects, ensuring proper setup, and coordination with other teams.

• Resource Coordinator will work to ensure that all necessary resources are allocated to different event areas as required. Team members will work with the venue to arrange for activity setup, including tables, booths, and technology requirements.

• Signage Manager will oversee the installation, placement, and retrieval of event signage.

• Escort Coordinator will assign and coordinate escorts for student groups and ensure that each group is accompanied as needed.

• Exhibit Hall Manager will oversee the setup and arrangement of map displays, exhibits, and informational areas.

• Transportation Coordinator will collaborate with the venue to plan for transportation-related logistics, including student drop-off, pick-up, and parking.

• Check-in & Registration Coordinator will oversee the entire check-in and registration process, ensuring that attendees' information is accurately collected and managed. They can also address any on-site registration issues or special requests or accommodations needed by attendees, such as accessibility requirements.

• Check-in Desk Attendants will be responsible for the check-in process and making sure attendees receive their pre-printed badges.

• Registration Desk Attendants will be responsible for ensuring attendees register with the event, collect their information, and provide them with a badge.

• Information Desk Attendant will be responsible for providing attendees with event materials, such as event guides, schedules, maps, and any relevant promotional items. They will contact the Check-in & Registration Coordinator if they receive any special requests or accommodations needed by attendees, such as accessibility requirements.

Benefits for Volunteers

• Experience in managing event logistics and resource allocation.

• Opportunity to collaborate with various teams and ensure the event's smooth operation.

• Contribution to creating a well-organized and efficient event environment.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Marketing Coordinating Team holds a pivotal role in promoting the Houston Area GIS Day event and ensuring its success. This team is responsible for inviting sponsors, presenters, educators, students, professionals, and managing event-related content on various platforms.

Expectations

As a member of the Marketing Coordinating Team, your responsibilities will encompass:

• Sponsor Outreach: Reach out to organizations to invite them to sponsor or participate in the event. Provide information about sponsorship levels, benefits, and exhibit hall opportunities.

• Educator Engagement: Extend invitations to teachers to bring their high school students to the event or participate in the essay and story map contests. Highlight the educational and networking benefits of the event.

• Social Media Management: Regularly post announcements, updates, and engaging content on the event's social media platforms. Monitor comments, answer questions, and encourage interaction.

• Presenter Invitation: Invite presenters, keynote speakers, and GIS professionals to participate in the event. Provide them with event details, expectations, and logistical information.

• Website Content Management: Manage and update content on the event websites, ensuring that accurate and timely information is available to attendees, participants, and visitors.

• Professional Engagement: Reach out to GIS professionals, recent graduates, and job seekers in the GIS field, inviting them to participate in the event's activities.

Positions

• Marketing Team Lead will oversee the coordination of marketing efforts for the Houston Area GIS Day event. This role involves managing communication, outreach, and content on various platforms.

• Sponsorship Coordinator will reach out to organizations to invite them to sponsor the event and provide them with sponsorship information.

• Educator Liaison will invite educators and teachers to bring their students to the event and participate in the contests.

• Social Media Manager will manage the event's social media platforms, posting updates, engaging with the audience, and sharing relevant content.

• Presenter Coordinators will invite presenters, keynote speakers, and professionals to participate in the event's activities.

• Website Content Manager will ensure that event websites are up to date with accurate information and engaging content.

Benefits for Volunteers

• Experience in event promotion, outreach, and engagement.

• Opportunity to collaborate with diverse stakeholders including sponsors, educators, and presenters.

• Contribution to creating a vibrant and informative event presence across various platforms.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Map Contest invites GIS professionals to submit their maps, which must be relevant to the Houston area or the state of Texas. Our esteemed panel of judges from the Houston-Galveston Area Council's (H-GAC) Geographic Data Workgroup (GDW) and the Houston Area GIS Day Planning Committee will evaluate the submissions, and winners will be awarded first, second, and third-place prizes. The contest winners will be announced during the closing ceremony of the Houston Area GIS Day event.

Expectations

As part of the Map Contest Team, your responsibilities will include:

• Promotion and Outreach: Actively encourage GIS professionals to participate and submit their maps for the contest.

• Submission Management: Assist in managing map submissions, ensuring they meet the criteria and are received by the submission deadline.

• Logistics Coordination: Collaborate with map creators to ensure they arrange for the printing and display of their maps. If possible, encourage creators to attend and display their maps in person, but also accomodate arrangements for display without their physical presence.

Positions

• Team Lead: The Team Lead will oversee the Map Contest activity and coordinate team members. This role involves effective communication, tracking progress, and addressing any challenges that may arise.

• Team Members: Team members will assist the Team Lead in various aspects of the activity, including promotion, submission management, logistics coordination, and event support.

Benefits for Volunteers

• Gain hands-on experience in event coordination and organization.

• Network with GIS professionals and esteemed members of the geospatial community.

• Contribute to the success of the Map Contest and Houston Area GIS Day event.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Presentations Coordinating Team plays a crucial role in ensuring that the Houston Area GIS Day event offers engaging and informative presentations. As part of this team, you will be responsible for inviting guests to present at the event and coordinating all aspects related to the presentation sessions.

Expectations

As a member of the Presentations Coordinating Team, your responsibilities will include:

• Inviting Presenters: Actively reach out to potential presenters, inviting them to share their knowledge and expertise during the event. Encourage a diverse range of topics related to GIS, geospatial technologies, and related fields.

• Abstract Submissions: Provide presenters with the web form link for abstract submissions. Ensure that all presenters submit their abstracts in a timely manner, allowing for the creation of an engaging and well-organized schedule.

• Presentation Material Collection: Request presenters to provide a copy of their presentation PowerPoint file or a link to their StoryMap at least a week before the event. This will facilitate testing and ensure smooth presentation sessions.

• Presentation Schedule: Create a well-structured presentation schedule, ensuring that each presenter is allotted approximately 20 minutes, with 15 minutes for the presentation itself and 5 minutes for Q&A.

• Audio/Visual Setup: Collaborate with the audio/visual team to ensure that all necessary equipment, such as microphones and projectors, are set up and tested before the event. Verify that virtual live streaming options are available and functional.

• Presenter Support: Provide support and guidance to presenters leading up to the event, addressing any questions or concerns they may have.

Positions

• Team Lead: The Team Lead will oversee the entire Presentations Coordinating Team and coordinate team members. This role involves effective communication, task delegation, and schedule management.

• Presenter Inviters: These team members will be responsible for reaching out to potential presenters, inviting them to share their expertise at the event.

• Abstract Managers: These team members will ensure that presenters submit their abstracts using the designated web form and track their submission progress.

• Schedule Coordinators: These team members will create the presentation schedule, ensuring that each presenter is allotted appropriate time for their session.

• Audio/Visual Coordinators: These team members will work with the audio/visual team to set up and test equipment, ensuring smooth presentation sessions.

Benefits for Volunteers

• Gain valuable event coordination experience.

• Network with GIS professionals and experts from various fields.

• Play a key role in curating an informative and engaging presentation lineup for the Houston Area GIS Day event.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Emergency Vehicle Access activity offers student attendees a unique opportunity to interact with various emergency response vehicles and their operators. This hands-on experience showcases the role of GIS and geospatial technologies in emergency operations.

Expectations

As a member of the Emergency Vehicle Access Coordinating Team, your responsibilities will encompass:

• Organization Outreach: Reach out to organizations with emergency response vehicles and invite them to participate in the activity. Clearly communicate the event's purpose and logistics.

• Vehicle Coordination: Coordinate the arrival and parking of emergency response vehicles in the pre-selected area. Ensure that the vehicles are positioned safely and conveniently for student interaction.

• Activity Oversight: Manage the flow of students to and from the emergency vehicle area. Ensure that students have the opportunity to meet with vehicle operators, ask questions, and engage with the vehicles' content.

• Educational Interaction: Encourage vehicle operators to share how GIS and geospatial technologies contribute to their emergency response efforts. Facilitate educational discussions and interactions between students and operators.

• Safety Measures: Ensure that safety protocols are followed during the activity. Monitor students' behavior around the vehicles and communicate safety guidelines.

• Information Dissemination: Work with vehicle operators to provide informational materials, brochures, or resources related to emergency response and the use of GIS technologies.

Positions

• Team Lead: The Team Lead will oversee the coordination of the Emergency Vehicle Access activity. This role involves organizing participation, ensuring safety, and facilitating educational interactions.

• Team members: These team members will reach out to organizations with emergency response vehicles, explain the activity's details, and coordinate their involvement. These team members will manage the logistics of vehicle arrival, parking, and positioning at the event site. Team members will oversee the activity on-site, guiding students to and from the emergency vehicle area, and facilitating interactions between students and vehicle operators. These team members will ensure that safety measures are followed during the activity and communicate safety guidelines to students. Team members will work with vehicle operators to ensure that students receive informative insights into the role of GIS in emergency response.

Benefits for Volunteers

• Opportunity to engage with emergency response professionals and learn about their operations.

• Experience in organizing and facilitating an interactive and educational activity.

• Contribution to enhancing students' understanding of GIS applications in emergency scenarios.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.

Activity Description

The Workshops Coordinating Team plays a vital role in organizing and facilitating the various workshops during the Houston Area GIS Day event. As part of this team, you will be responsible for coordinating the workshops led by representatives from the GIS Certification Institute (GISCI) and Esri, as well as the GeoCareers Networking Spectacular.

Expectations

As a member of the Workshops Coordinating Team, your responsibilities will include:

• Inviting Workshop Participants: Actively reach out to representatives from GISCI and Esri, extending invitations for them to host workshops about the GIS Professional certification process and the various ArcGIS certifications, respectively.

• Table Setup Coordination: Collaborate with the event logistics team to ensure that each workshop has the necessary audiovisual setup, including projectors, microphones, and virtual streaming capabilities.

• Workshop Attendee Invitations: Extend invitations to professionals, managers, supervisors, and hiring personnel in the geospatial industry, inviting them to participate in the GeoCareers Networking Spectacular workshop.

• Facilitating Networking: Create an inclusive and welcoming environment during the GeoCareers Networking Spectacular, encouraging productive interactions between job seekers and geospatial professionals.

• Workshop Scheduling: Develop a well-organized schedule for the workshops, ensuring that they run smoothly and are spaced appropriately throughout the event.

• Communication and Coordination: Maintain effective communication with workshop presenters, attendees, and the event organizing team to ensure seamless coordination.

Positions

• Team Lead: The Team Lead will oversee the entire Workshops Coordinating Team and coordinate team members. This role involves effective communication, task delegation, and schedule management.

• Team Members: These team members will be responsible for reaching out to representatives from GISCI and Esri, inviting them to host workshops during the event.

• Networking Facilitators: These team members will focus on ensuring a positive networking experience during the GeoCareers Networking Spectacular, guiding discussions, and assisting attendees.

• Scheduling Coordinators: These team members will create a well-structured schedule for the workshops, ensuring that each session is allocated an appropriate time slot.

Benefits for Volunteers

• Gain valuable event coordination experience.

• Network with GIS professionals and representatives from GISCI and Esri.

• Contribute to the success of informative and engaging workshops during the Houston Area GIS Day event.

Volunteer Requirements

• Must be a GIS Professional or a student currently enrolled in a GIS program with a Texas based college or university.

Check Tasks for specific task schedule.

Check Documents for related team documents.