HEALTH AND SAFETY GENERAL POLICY

HS/0/1022

OVERVIEW

Company Overview

Our business deals essentially with the maintenance of gardens and landscaped areas. Our role is to take garden maintenance out of the hands of the customer and provide an efficient maintenance programme, paying particular regard to the needs of the client. We specialise in the control and management of vegetive growth across all external areas.

Examples are cutting of grass & weed, trimming of shrubs, bushes, climbing plants and hedges. Tree surgery, collecting litter, treatment and removal of weed growth and other associated tasks.

Health and Safety Management System

Our health and safety management system provides us with the means to manage health and safety in an efficient and effective way. The system is contained in two folders:

Health and Safety General Policy (for use by the management team)

Safety Handbook (made available for employees to read)

These documents contain our plans, policies, organisation, arrangements and risk management tools.

General Policy, General Arrangements and Implementation of Policy

In this section we state our objectives for, and commitment to, managing health and safety. We also describe our general health and safety arrangements and indicate how the policy will be implemented.

Organisation and Responsibilities

To ensure that we are all aware of the duties that we have to create and maintain a safe working environment, this section outlines our organisational structure for managing health and safety. Responsibilities are assigned to all levels of management and the individual responsibilities of all employees are described.

Arrangements

In this section we outline the arrangements that we will use to implement statutory requirements and to achieve the objectives of our policies.

Monitoring, Checking and Recording

The master documents for monitoring and checking are found at the back of the folder.

We have records for our fire precaution checks and training and other master documents and completed forms required by our policies and procedures. These and the other completed records are our proof that we have been diligent in carrying out our policy and complying with legal requirements.

Document Control

Our online document is updated periodically . The issue status of pages in our documents is identified in the bottom left hand corner of each page. When updates or changes are required, only the pages requiring amendment will be changed with the issue status being increased by one. Each change is recorded in the Amendment Record found at the front of each manual.

The date on the Policy Statement reflects the date the policy was last reviewed.

Overview

GROUNDCARE SOLUTIONS

HEALTH AND SAFETY GENERAL POLICY

OVERVIEW

AMENDMENT RECORD

SECTION A: GENERAL POLICY, GENERAL ARRANGEMENTS AND IMPLEMENTATION

GENERAL POLICY STATEMENT

ENVIRONMENTAL POLICY

GENERAL ARRANGEMENTS

IMPLEMENTATION OF POLICY

SECTION B: ORGANISATION AND RESPONSIBILITIES

HEALTH AND SAFETY MANAGEMENT STRUCTURE

INDIVIDUAL RESPONSIBILITIES

SPECIFIC RESPONSIBILITIES

SUMMARY OF RESPONSIBILITIES

RESPONSIBILITIES OF CONTRACTORS

RULES FOR VISITORS

SECTION C: PROCEDURES

ACCIDENT/INCIDENT REPORTING PROCEDURE

ASBESTOS

CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS (CDM)

CONSULTATION/COMMUNICATION WITH EMPLOYEES

DISPLAY SCREEN EQUIPMENT (DSE)

DRIVING COMPANY VEHICLES

ELECTRICAL SAFETY

FIRE SAFETY

FIRE AND EMERGENCY EVACUATION PROCEDURE

FIRE INSPECTION AND MAINTENANCE PROCEDURES

FIRST AID

HAND-ARM VIBRATION (HAVS)

HAZARDOUS SUBSTANCES

HEALTH SURVEILLANCE

HOST EMPLOYMENT

LADDERS

LONE WORKING

MANUAL HANDLING

METHOD STATEMENTS

PERSONAL PROTECTIVE EQUIPMENT (PPE)

PROTECTION FROM BLOOD-BORNE VIRUSES

RISK ASSESSMENT

SUBSTANCE ABUSE

TRAINING

WORKPLACE HEALTH, SAFETY AND WELFARE

WORK EQUIPMENT

WORKING AT HEIGHT

WORKPLACE TRANSPORT

SECTION D: FURTHER GUIDANCE

GUIDANCE NOTES

SECTION E: MONITORING

MONITORING PROCEDURES

MONITORING - YEAR PLANNER

MONITORING CHECKLIST

SITE VISIT CHECK LIST

SECTION F: RULES COVERING HEALTH AND SAFETY AT WORK

EMPLOYEE RULES - GENERAL

SECTION G: EMPLOYEE RECOGNITION

EMPLOYEE RECOGNITION

SECTION H: FORMS

ACCIDENT/INCIDENT REPORT

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH REGULATIONS

EMPLOYEE TRAINING RECORD

PERSONAL PROTECTIVE EQUIPMENT ISSUE RECORD

PORTABLE ELECTRICAL APPLIANCE INVENTORY

RESPIRATORY PROTECTIVE EQUIPMENT INSPECTION RECORD

TESTING AND INSPECTION OF PORTABLE ELECTRICAL APPLIANCES

WEEKLY CHECKLIST FOR CARS AND VANS

WORK EQUIPMENT INSPECTION RECORD

AMENDMENT RECORD

This Document was updated and put online on 19 October 2022,

by Gary Lemal, Director

Review date 19/10/2023

SECTION A:

GENERAL POLICY, GENERAL

ARRANGEMENTS AND IMPLEMENTATION

GENERAL POLICY STATEMENT

At Groundcare it is our policy to ensure, so far as is reasonably practicable, the health and safety of our employees and anyone else who may be affected by our work activities. The minimum standard we will adopt will be compliance with legal requirements and appropriate codes of practice. However, our aim will be to fulfil the spirit of the law and not just comply with technical requirements. We will assess the risks from our work activities and will operate according to the procedures that best promote health and safety at work.

We accept our responsibilities for health and safety and are committed to giving health and safety equal importance with other business matters. We will ensure that the resources necessary to achieve the objectives of this policy are made available. We are looking for your cooperation to enable us to fulfil our legal duties and the objectives of this policy. To promote co-operation, procedures for consulting you are built into the policy. It is your duty to follow the standards and procedures laid down by us.

Where applicable, equipment that enables tasks to be carried out safely will be provided and maintained to ensure their safe operation. If you are required to operate any equipment you will be provided with appropriate training. Any other training and instruction necessary to ensure that you know how to work safely will also be provided. Where exposure to hazards cannot be prevented by any other means, appropriate personal protective equipment will be provided and instruction in its use and maintenance given.

Any materials or equipment kept on site will be stored in a safe manner. Safe access to and egress from our premises will be maintained in order to protect all users of the premises. Suitable facilities for your welfare at work will be provided and maintained, as will arrangements to enable you to obtain first aid.

The Managing Director has ultimate responsibility for health and safety within our organisation and will, if applicable, nominate a competent person for health and safety. Other responsibilities for health and safety matters have been assigned as appropriate and are described in the relevant procedures.

The Policy Holder will oversee an annual review of this policy and associated procedures to ensure their continued effectiveness. Where necessary to ensure legal compliance and promote continuous improvement the policy and associated procedures will be amended.

Any amendments will be brought to the attention of all persons that need to know.

Policy Holder:

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Gary Lemal

Managing Director

Date: 19/10/2022

Review Date: 19/10/2023

ENVIRONMENTAL POLICY

Groundcare believe that businesses are responsible for achieving good environmental practice and operating in a sustainable manner.

We are therefore committed to reducing our environmental impact and continually improving our environmental performance as an integral and fundamental part of our business strategy and operating methods.

It is our priority to encourage our customers, suppliers and all business associates to do the same. Not only is this sound commercial sense for all; it is also a matter of delivering on our duty of care towards future generations.

Our policy is to:-

• wholly support and comply with or exceed the requirements of current environmental legislation and codes of practice;

• minimise our waste and then reuse or recycle as much of it as possible;

• minimise energy and water usage in our buildings, vehicles and processes in order to conserve supplies, and minimise our consumption of natural resources, especially where they are non-renewable;

• operate and maintain company vehicles with due regard to environmental issues as far as reasonably practical and encourage the use of alternative means of transport and car sharing as appropriate;

• apply the principles of continuous improvement in respect of air, water, noise and light pollution from our premises and reduce any impacts from our operations on the environment and local community;

• as far as possible purchase products and services that do the least damage to the environment and encourage others to do the same;

• assess the environmental impact of any new processes or products we intend to introduce in advance;

• ensure that all employees understand our environmental policy and conform to the high standards it required;

• address complaints about any breach of our Environmental Policy promptly and to the satisfaction of all concerned;

• update our Environmental Policy annually in consultation with staff, associates and customers.

GENERAL ARRANGEMENTS

What to do IN THE EVENT OF FIRE is covered by separate instructions, copies of which are posted throughout the premises, (see Fire Safety Arrangements in Section C).

You must report ALL INCIDENTS. Where necessary, incidents will be investigated to determine causes and identify actions to prevent recurrence, (see Incident Reporting Arrangements in Section C).

FIRST AID. The location of first aid boxes and the names of first aiders are displayed on notice boards.

We are responsible for the INSTRUCTION of employees in safe working methods and for ensuring that these methods are used. We are also responsible for initiating any steps necessary to improve unsafe conditions.

We will arrange for you to receive any TRAINING that you will need in order to work safely and avoid work-related ill health. This will include training in the operation of emergency procedures.

GOOD HOUSEKEEPING is an essential part of our safety programme and you must cooperate with us in maintaining suitable standards. A housekeeping campaign will be introduced with areas prioritised to achieve a gradual overall improvement which should be maintained. Where possible, waste removal should form part of the operators normal duties.

We are responsible for the MAINTENANCE of equipment, especially where there is a risk to your health and/or safety. All defective equipment will be withdrawn from use until faults are rectified; all maintenance work will be undertaken by competent persons.

Regular SAFETY INSPECTIONS of all areas will be undertaken in accordance with an agreed timetable, (see Section E – Monitoring). Where the need is identified for action to be taken to rectify unsafe conditions, this will be carried out, if it is reasonably practicable to do so.

Where a risk assessment identifies that you need to use PERSONAL PROTECTIVE EQUIPMENT (PPE) to ensure your health and/or safety, we will provide suitable equipment. Wherever possible you will be consulted when equipment is being selected.

Safety procedures and rules for CONTRACTORS are outlined in Section B.

RISK ASSESSMENTS will be carried out as required under the current edition of the Management of Health and Safety at Work Regulations. They will be monitored and reviewed as necessary.

IMPLEMENTATION OF POLICY

Our policies will be implemented by:

• taking health and safety into account when planning all business activities;

• providing and maintaining equipment and systems of work that are carefully designed and monitored;

• ensuring that optimum safety standards are complied with when using, handling, storing and transporting articles and substances;

• ensuring that employees are provided with suitable and sufficient information, instruction, training and, where necessary, supervision to enable them to work safely;

• ensuring that high standards of housekeeping are maintained throughout all our premises and in premises where we are working and that means of access and egress are safe;

• ensuring that, where its use is identified by risk assessment, personal protective equipment (PPE) is provided and used;

• ensuring that specific arrangements are entered into when engaging contractors and subcontractors so that our policies are adhered to by them;

• ensuring that adequate arrangements and facilities for welfare and first aid are provided;

• ensuring that all employees and subcontractors comply with relevant legislation and cooperate with those responsible for enforcing it;

• maintaining a system for the recording and investigation of all incidents;

• ensuring that the responsibilities of employees and subcontractors with regard to health and safety are specified clearly in writing.

SECTION B:

ORGANISATION AND

RESPONSIBILITIES

HEALTH AND SAFETY MANAGEMENT STRUCTURE

INDIVIDUAL RESPONSIBILITIES

GENERAL RESPONSIBILITIES OF ALL EMPLOYEES

The organisation takes seriously the health, safety and welfare of all our employees and anyone that could be affected by our work activities. We have set high standards which are described in our policies, procedures and safe systems of work. These standards will not be achieved easily but we are committed to providing the resources necessary to do so. Achieving the standards we have set for ourselves also requires the co-operation of all employees.

Employees who authorise work to be carried out must ensure that those that will be doing the work are sufficiently trained, instructed and informed to enable them to do so safely and to avoid risks to their health. Where necessary, you will need to provide supervision, particularly in the case of young and inexperienced workers. If you have specific monitoring responsibilities, these are described in Section E. In addition to any specific responsibilities, you should regularly carry out safety inspections of the working environment under your control in order to maintain standards.

All employees must follow the arrangements described in our policies, procedures and safe systems of work. You should only operate equipment that you are trained and authorised to use, ensuring that all guards and safety devices are in place and working and using any personal protective equipment (PPE) you have been instructed to use. If you have any concerns about health and safety matters, you should tell your supervisor or use the consultation procedure described in Section C.

We may want you to be involved in our risk assessment programme. If so, we would ask you to co-operate with those leading the process.

We would remind you that employees have duties under Sections 7 and 8 of the current edition of the Health and Safety at Work Act to:-

• take reasonable care of their own health and safety and that of anyone affected by what they do;

• co-operate with their employer to enable them to comply with their statutory duties;

• refrain from intentionally or recklessly interfering with or misusing anything provided in the interests of health, safety and welfare.

Failure to comply with your legal duties could result in the enforcing authority taking action against you.

MANAGING DIRECTOR

Responsibilities include:

• overseeing the effective application of our Safety Policy with the aim of preventing accidents and reducing hazards;

• arranging funds and facilities to meet requirements of the Policy;

• carrying out an annual review of the Policy;

• ensuring that appropriate insurance cover that embraces both statutory and general requirements is met and maintained;

• understanding the requirements of the Act and supporting Regulations and ensuring that these are observed;

• ensuring that any article is so designed and constructed as to be safe and without risk to health;

• carrying out risk assessments to identify all hazardous activities and the risks associated with such activities;

• bringing to the attention in writing of those concerned, the significant risks identified as a result of any such assessments;

• ensuring that risk assessments are reviewed regularly, particularly in respect to any new or proposed activities or processes;

• stipulating safe systems of work/method statements, so that all work is carried out in accordance with statutory requirements, codes of practice and our rules;

• carrying out safety inspections in those areas under their control;

• ensuring that suitable written records are kept and maintained of such inspections;

• ensuring that all levels of staff receive adequate and appropriate training;

• reprimanding any member of staff failing to discharge satisfactorily, the responsibilities allocated to them;

• making reasonable enquiries to ensure that subcontractors engaged to work on our behalf and contractors engaged to work on our premises are competent to do so;

• ensuring that all visitors are made aware and comply with all aspects of Health and Safety legislation;

ensuring that adequate welfare facilities are provided and maintained to the required standard;

• instituting appropriate reporting, investigation and costing of injury, damage and loss; promoting action to preclude recurrence and initiate analysis to discover accident trends;

• determining the cause of any accident or dangerous occurrence and recommend means of preventing recurrence;

• ensuring that all employees are aware of the fire procedures and first aid facilities;

• comply with our Environmental Policy and strive to meet the environmental legislation, regulations, Approved Codes of Practise and government guidance. Additionally and where possible meet and surpass the industry codes of practice on environmental issues;

• ensure that all our staff (and sub-contractors) develop a sound understanding of the environmental impacts of our business and what is expected of them to minimise these impacts;

• maximise best practice regarding waste management and minimise environmental disturbances in all our activities, including nuisance from noise, dust, emissions, traffic, keeping water discharged unpolluted, protecting wildlife and trees etc.

• setting a personal example.

CONTRACTS MANAGER

Responsibilities include:

• understanding and implementing our Safety Policy;

• understanding the requirements of the Act and supporting Regulations and ensuring that these are observed;

• ensuring that any inspection, testing and certification is carried out to comply with relevant Regulations applicable to our operation;

• ensuring that all repair and maintenance work undertaken on site is undertaken in a proper manner and that emergency repairs are dealt with effectively;

• carrying out risk assessments to identify all hazardous activities and the risks associated with such activities;

• bringing to the attention in writing of those concerned, the significant risks identified as a result of any such assessments;

• ensuring that risk assessments are reviewed regularly, particularly in respect to any new or proposed activities or processes;

• stipulating safe systems of work/method statements, so that all work is carried out in accordance with statutory requirements, codes of practice and our rules;

• carrying out safety inspections in those areas under their control;

• ensuring that suitable written records are kept and maintained of such inspections;

• ensuring that all levels of staff receive adequate and appropriate training;

• ensuring that all employees are effectively instructed in safe systems of work and that records of instructions are kept;

• ensuring that all employees are aware of the fire procedures and first aid facilities;

• ensuring that suitable protective clothing is available and that it is used;

• ensuring that plant operators are only employed to operate equipment for which they are trained and competent;

• ensuring that all visitors are made aware and comply with all aspects of Health and Safety legislation;

• ensuring that good housekeeping standards are maintained;

instituting appropriate reporting, investigation and costing of injury, damage and loss; promoting action to preclude recurrence and initiate analysis to discover accident trends;

• carrying out an annual review of the Policy;

• comply with our Environmental Policy and strive to meet the environmental legislation, regulations, Approved Codes of Practise and government guidance. Additionally and where possible meet and surpass the industry codes of practice on environmental issues;

• ensure that all our staff (and sub-contractors) develop a sound understanding of the environmental impacts of our business and what is expected of them to minimise these impacts;

• maximise best practice regarding waste management and minimise environmental disturbances in all our activities, including nuisance from noise, dust, emissions, traffic, keeping water discharged unpolluted, protecting wildlife and trees etc.

• setting a personal example.

SUPERVISORS

Responsibilities include:

• familiarizing yourself with our Health and Safety Policy;

• carrying out risk assessments in those areas under your control to identify all hazardous activities and the risks associated with such activities;

• complying with risk assessments and safe systems of work as instructed;

• bringing to the attention in writing of those concerned, the significant risks identified as a result of any such assessments;

• ensuring that staff are adequately trained in proper and safe working methods and are fully aware of any hazards;

• monitoring safe systems of work, so that all work is carried out in accordance with statutory requirements, codes of practice and our rules;

• ensuring that new employees learn to take safety precautions and ensuring that all safety rules are observed and protective equipment is worn or used when appropriate;

• ensuring that all safety devices are fitted, properly adjusted and maintained and that adequate safety checks in those areas under their control are undertaken;

• ensuring that all hazardous defects in the workplace are reported and subsequently rectified;

• checking that hired plant is safe and that all machinery and plant, including power and hand tools, are maintained and in good condition;

• reporting all accidents involving injury, damage or lost time;

• providing all employees/contractors with precise instructions of their responsibilities for correct working methods and see that they do not require or permit operatives to take unnecessary risks;

• assist the Contracts Manager and MD in determining the cause of any accident or dangerous occurrence and recommend means of preventing recurrence;

• ensuring that all employees are aware of the fire procedures and first aid facilities;

• maintaining good housekeeping standards;

• seeking to develop safe practices and encourage suggestions from employees;

comply with our Environmental Policy and strive to meet the environmental legislation, regulations, Approved Codes of Practise and government guidance. Additionally and where possible meet and surpass the industry codes of practice on environmental issues;

• ensure that all our staff (and sub-contractors) develop a sound understanding of the environmental impacts of our business and what is expected of them to minimise these impacts;

• maximise best practice regarding waste management and minimise environmental disturbances in all our activities, including nuisance from noise, dust, emissions, traffic, keeping water discharged unpolluted, protecting wildlife and trees etc.;

• setting a good personal example.

ALL STAFF (CONSULTANT & OPERATORS)

Responsibilities include:

• being familiar with the Safety Policy and implementing it at all times;

• complying with any risk assessments which have been undertaken;

• developing a concern for safety personally and for others, particularly new employees;

• avoiding improvisation;

• suggesting ways of eliminating hazards;

• co-operating with us in maintaining a safe working environment and making your contribution to reducing accidents;

• taking care of property entrusted to you, refraining from horseplay, the abuse of welfare facilities and the misuse of equipment;

• keeping tools and equipment in good condition;

• reporting to your line manager any defects in plant or equipment. Ensuring that plant and equipment is in a safe and secure state when unattended;

• obeying our safety rules;

• operating only items of plant and equipment for which you have been trained, deemed competent and authorised to use;

• using the correct tools and equipment for the job. Using the safety equipment and protective clothing (P.P.E.) which is made available and issued when required;

• comply with our Environmental Policy and strive to meet the environmental legislation, regulations, Approved Codes of Practise and government guidance. Additionally and where possible meet and surpass the industry codes of practice on environmental issues;

• setting a personal example.

SPECIFIC RESPONSIBILITIES

HEALTH AND SAFETY ADVISOR (NAES)

The Company has engaged outside consultants to provide advice on all aspects of Health and Safety at Work.

The outside consultants have responsibilities to provide:-

• access to consultancy on any safety query, including onsite assistance where required;

• assistance with any emergency/accident investigation;

• assisting with Health and Safety Policy review at least annually and a continuous programme of researching all changes in the legislation and advising accordingly, for incorporating these into the safety system(s);

• liaison with the Enforcing Authorities/Local Authorities on behalf of the client with regard to safety requirements;

• an indemnity covering the cost of defending Safety/Enforcement Action in accordance with the Policy conditions.

SUMMARY OF RESPONSIBILITIES

OVERALL RESPONSIBILITY

The Policy Holder has overall and final responsibility for health and safety within our operations and will ensure we have effective policies for health and safety and will delegate specific responsibilities to ensure that all requirements of current legislation are satisfied.

SPECIFIC RESPONSIBILITIES

Responsibility

Name

Policy Implementation

Review:

Managing Director

Health and Safety Budget/Funding:

Managing Director

Insurance Provision:

Managing Manager

Instruction in Safe Working Practices:

Managing Director/Contracts Manager

Training:

Managing Director/Contracts Manager

Health and Safety Inspections and Monitoring:

Managing Director/Contracts Manager

Person responsible for Safety Consultation:

Managing Director/Contracts Manager

Office Safety Inspections:

Managing Director

Person responsible for Disciplinary Procedures:

Managing Director/Contracts Manager

Person responsible for issue of PPE:

Equipment Maintenance and Inspection

Contracts Manager/Supervisors

Outside Services:

Consultant

First Aid Provision:

Fire

Managing Director

Equipment:

Evacuations:

Managing Director

Managing Director

Computer Equipment:

Managing Director

Housekeeping:

All Staff

Collection/Delivery Procedures:

Managing Director/Contracts Manager

Accident Reporting and Recording:

All Staff

Accident Investigation:

Managing Director/Contracts Manager

Person responsible for dealing with Civil Claims:

Managing Director

Visitors (inc. Sub-contractors):

Risk Assessments

Managing Director/Contracts Manager

General:

Managing Director/Contracts Manager

Hazardous Substances:

Managing Director/Contracts Manager

Manual Handling:

Managing Director/Contracts Manager

PPE:

Managing Director/Contracts Manager

DSE:

Managing Director/Contracts Manager

Noise:

Managing Director/Contracts Manager

Responsibility

Name

Working at Heights:

Managing Director/Contracts Manager

Lone Working:

Managing Director/Contracts Manager

Vibration:

Managing Director/Contracts Manager

Pregnant Workers:

Managing Director/Contracts Manager

Young Persons: Services

Managing Director/Contracts Manager

Electricity & Electrical Equipment:

Managing Director

Water Supply (Legionellosis):

Managing Director

Waste:

Managing Director/Contracts Manager

RESPONSIBILITIES OF CONTRACTORS

The responsibilities described below apply to all contractors engaged to work on our premises.

Contractors are responsible for ensuring that all persons under their control are aware of the following:-

• fire procedures;

• first aid arrangements;

• welfare arrangements;

• the requirements of any risk assessments and Method Statements or Safe Systems of Work they are required to comply with;

• areas where personal protective equipment (PPE) must be used;

• any permit to work systems.

It is our responsibility to inform contractors of any known hazards to which persons under their control may be exposed while working on our premises. Persons engaging contractors are responsible for providing this information.

It is the responsibility of a contractor to provide us with Risk Assessments and Method Statements or Safe Systems of Work, which should describe how the work will be carried out without exposing any person to risks to their health or safety. The requirements of these documents must be adhered to.

Persons engaging contractors are responsible for obtaining contractors’ Risk Assessments and Safe Systems of Work prior to the commencement of the work. They are also responsible for inspecting work areas to ensure that they are complied with. We reserve the right to submit contractors’ Risk Assessments and Method Statements to our external consultants for evaluation.

A contractor must ensure that any equipment brought on to our premises is fit for the purpose and in a good state of repair. Persons engaging contractors are responsible for checking equipment brought onto our premises before the commencement of work and at regular intervals during the period of work.

All portable electrical appliances used by contractors on our premises must be battery operated or operate at 110 volts supplied through a centre-tapped transformer.

Where appliances are not available in battery or 110 volts versions the use of 240 volts equipment will be permitted, so long as such equipment is used with a residual current device operating at 30 mA/30mS.

Contractors will be required to provide evidence that any portable electrical appliances brought onto our premises have been tested by a competent person in the last 3 months.

We reserve the right to order off site any contractor not complying with the Safety Policy and/or Safe Systems of Work.

RULES FOR VISITORS

INTRODUCTION

The following rules are designed to control all visitors to our premises, including contractors engaged to work on the premises. For health, safety and security reasons it is important that visitors should not be permitted to wander freely around the premises. In the event of a fire it is imperative that we know who was in the building at the time and that all persons can be accounted for. We will do this by maintaining a record of the name, time of arrival and departure and whereabouts of all visitors. Our procedures for the control of visitors are outlined below.

Any person receiving a visitor should ensure that:-

• where applicable, the visitor enters their details in the 'Visitors' Record Book' on arrival and signs out on departure;

• the visitor remains in the reception area until they are collected by their host;

• any incident involving a visitor must be reported without delay. Injuries should be recorded in the Accident Book;

• the visitor reads and complies with the Fire Procedures.

PARKING

You must ensure that your vehicle is left in an approved parking area. Vehicles must not obstruct fire escape routes, private or public access and other vehicles.

RECEPTION AREA

Please remain in the reception area until you are collected by your host.

You will be accompanied while you are on the premises, unless we authorise you to enter the premises unaccompanied.

SECURITY

You must not remove anything from the premises without permission.

HEALTH AND SAFETY

Do not enter any area until you have received the permission of an authorised representative.

Where indicated by your host or by the signs displayed, please use the protective clothing and equipment provided.

You must report any accident, injury or dangerous occurrence to your host immediately. You will be required to enter the details of any injury in our Accident Book.

FIRE

Please follow the Fire Procedure and Instructions.

If you are working unaccompanied, please familiarise yourself with the locations of the fire exits and call points.

SMOKING

In order to comply with legal requirements, you are not allowed to smoke in any of our buildings.

SECTION C:

PROCEDURES

ACCIDENT/INCIDENT REPORTING PROCEDURE

We accept our duty under the current edition of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) to report certain injuries and incidents to the enforcing authority. The purpose of this procedure is to ensure that this duty is fulfilled and that all accidents are investigated. (We have access to guidance on RIDDOR via ES Gateway).

1. INCIDENT RECORDING

Any person injured during the course of their work should record the injury.

If you are injured on our premises or when travelling between sites, the injury should be recorded in our Accident Book. The completed page of the book should then be removed and given to the Managing Director, who is responsible for ensuring that completed reports are kept secure. The injured person may take a copy of the page from the Accident Book if they wish.

If you are injured while working on site, ensure that it is recorded in the site Accident Book held by the Client or Principal Contractor. You should then ring our offices to ensure that it is recorded in our Accident Book, as above.

2. ACCIDENT INVESTIGATION

The Managing Director is responsible for investigating all incidents. Incidents will be investigated by completing a copy of the Accident/Incident Report Form and measures necessary to prevent recurrence will be identified.

3. REPORTS TO THE ENFORCING AUTHORITY

The Managing Director is responsible for reporting to the Incident Contact Centre (ICC) any injury, disease or dangerous occurrence covered by RIDDOR. If he/she is not sure whether an incident should be reported, he/she will consult the Company H&S Adviser for further advice.

4. INCIDENT CONTACT CENTRE

Incident Contact Centre

Caerphilly Business Park

Caerphilly CF83 3GG

Tel: 0300 003 1747

Fax: 0845 300 9924

Internet: www.riddor.gov.uk

https://www.hse.gov.uk/riddor/report.htm

Our Enforcing Authority is:

Health and Safety Executive (HSE) - Leeds

The Lateral,

8 City Walk,

Leeds

West Yorkshire

LS11 9AT

Tel: 0300 003 1747

It is our policy that verbal communication regarding any accident is expressly forbidden. Any request for information by pertinent and relevant parties must be addressed to the Managing Director in writing, who will make our official response. This statement relates to both reportable and non-reportable accidents/ incidents.

CIVIL CLAIMS

We acknowledge that employees and others (contractors, visitors and members of the public) who may be affected by our activities have the right to make claims for compensation, where they consider that an injury is the result of negligence on our part. Such claims will be dealt with on our behalf by our Employers’ and Public Liability insurer.

Following the Woolf report, there is now a ‘fast track’ procedure that allows for small claims to be settled quickly. This procedure requires us to forward to our insurer any letter from a solicitor, alleging negligence on our part, within 21 days of receipt and providing evidence in our defence. The insurer then has 90 days to respond to the claimant’s solicitor. To enable us, and our insurer, to comply with the requirements of the ‘fast track procedure’, the following procedures must be followed:-

• all incidents must be recorded, investigated and, where necessary, under RIDDOR, reported to the enforcing authorities as described in the Incident Reporting Procedure contained in this Policy;

• any person receiving a letter from a solicitor must forward this immediately to the person responsible for dealing with civil claims;

• this person will, unless instructing someone else to act on their behalf, forward the solicitor’s letter to our insurer along with any evidence in our defence;

• direct correspondence with the claimant and/or his/her solicitor is strictly forbidden, as this may prejudice our defence;

• all correspondence relating to the claim must be forwarded to the person responsible for dealing with civil claims immediately following receipt.

It is our responsibility to provide evidence in defence. Therefore we will collate an ‘Evidence File’ for all reportable injuries and incidents and any other accidents where a claim is foreseeable. We may take a commercial view on minor accidents, balancing the possibility of a claim being brought against the cost of accident investigation.

Evidence may take the form of the following documents, but this is not an exhaustive list:-

• entry in the Accident Book;

• statements from the injured person(s), witnesses, supervisors and first aider. These should be signed and dated and contain only statements of fact not supposition;

• copy of the accident/incident investigation report, with any photographs and diagrams;

• pre and post accident risk assessments;

• a copy of any written safety instructions given to the injured person(s);

• a record of any personal protective equipment issued to the injured person(s);

• copies of any test certificates and/or records of maintenance and inspection of any equipment involved in the incident;

• any disciplinary evidence relating to the occurrence;

• copy of any statutory reporting document forwarded to the Enforcing Authority (F2508 or F2508A);

• copy of any correspondence from the enforcing authority relating to the incident.

No evidence may be sent to our insurers without the permission of the person responsible for dealing with civil claims.

A claim may be brought by an employee whether or not the accident has been recorded in the Accident Book or whether he/she has taken time off work as a result.

ASBESTOS

We recognise that we do not employ personnel who are competent to handle asbestos, nor is it part of our business undertakings. We will therefore eliminate or reduce the risk of exposure to staff and any others who may be affected by our actions, through the following procedure:-

• prior to commencing work on any site which may damage, disturb or expose asbestos, details of any asbestos within the location of the proposed works must be submitted by the client or main contractor so that a system of work may be developed which will not damage, disturb or expose the asbestos by our operations.

if we encounter asbestos during works, or it is suspected to be present, we will:-

• • stop the work;

  • isolate the area and ensure it is safe;

  • notify the client and wait for further instructions.

• on no account will we undertake works which may result in you or others being exposed to or coming into contact with unprotected, damaged or disturbed asbestos.

CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS (CDM)

We acknowledge our duties under the current edition of the Construction Design and Management Regulations.

These regulations apply to construction projects and all parties associated with these, clients, designers, CDM co-ordinators, contractors, sub-contractors and site workers. CDM applies to every project although Part 3 of the regulations will only apply to notifiable projects. Additional projects are only notifiable if construction work is expected to last more than 30 working days or involve more than 500 person days. Domestic projects no longer need to be notified.

The CDM Regulations place duties on clients, CDM co-ordinators, designers and contractors to plan, co-ordinate and manage health and safety throughout all stages of a construction project. Construction project may also include the installation, commissioning and maintenance of services, gas, electric’s, telecommunications etc.; site clearance, alterations, fitting out and renovation (this list is not exhaustive).

Any party who appoints a designer or contractor has to ensure that they are competent for the work they will undertake and will allocate adequate resources for health and safety. For our part we will ensure suitable and sufficient resources are available.

CONTRACTOR

Where we are a Contractor on a CDM project we will:-

• provide the Principal Contractor with any information he needs to develop the Construction Phase Health and Safety Plan and co-operate with him to ensure its implementation;

• provide the Principal Contractor with details of any subcontractors we intend to use;

• ensure that all persons working for us are suitably trained;

• appoint a Supervisor to liaise with the Principal Contractor and supervise and monitor our work activities;

• ensure that all persons working for us attend Site Induction before starting work;

• provide persons working for us with any Health & Safety information they need in order to work safely and without putting their health at risk;

• comply with all reasonable directions from the Principal Contractor;

• provide the Principal Contractor with any information needed for the Health and Safety File;

• inform the Principal Contractor about any accident or incident that caused, or could have caused, injury or damage.

CONSULTATION/COMMUNICATION WITH EMPLOYEES

We accept our duty under the current edition of the Health and Safety (Consultation with Employees) Regulations to consult you on health and safety matters, particularly with regard to:

• any measures that may substantially affect your health and safety;

• our arrangements for obtaining the assistance of a competent person to help us manage health and safety;

• information about risks to your health and safety and preventative measures;

• the planning and organisation of any health and safety training that you will need in order to work safely;

• the health and safety consequences of the introduction of new technologies into the workplace.

We will be consulting you directly, however an open-door policy is in place for staff issues.

You will be provided with such information as is necessary to enable you to participate fully and effectively in the consultation. Such information will be provided by the means most appropriate to the matters and circumstances concerned. These may include, but will not be limited to, the following:-

• conversations with individuals;

• staff meetings/team meetings; information displayed on notice boards; letters attached to payslips.

Employees Whose First Language is not English

Should an occasion arise that we employed a non-English speaking worker, their level of understanding of the English language and ability to follow written / spoken instructions must be determined. Often this will be no different from other employees and no further action will be required.

However, in cases where there is a limited level of understanding of English, management must ensure suitable additional controls, legible information and instructions are in place to ensure that the employee/contractor can undertake their duties without exposing themselves and or others to undue risk. This might mean the use of a supervisor-interpreter and/or a Buddy system of ensuring instructions are effectively communicated

Managers must ensure that the person is ‘Competent’ to carry out the task and not to endanger him/herself, other employees, end users and/or place the Company in breach of any legal compliance by his/her actions due to misunderstood/mis-communicated information.”

We encourage all employees to take an active interest in health and safety matters and welcome positive suggestions for improvement. If employees wish to raise a matter for discussion, this should be brought to the attention of the immediate Line Manager.

DISPLAY SCREEN EQUIPMENT (DSE)

The term ‘display screen equipment’ (DSE) is used to describe not only the visual display unit (VDU) of a computer but also the other computer equipment and the workstation where it is used i.e. the desk, work surface, chair, input devices, software, printer and document holder.

We accept that we have a duty under the current edition of Display Screen Equipment Regulations, as amended, to assess the risks to the health and safety of our employees from the use of DSE. We have chosen to fulfil this duty by requiring all persons who use DSE, for however short a period, to complete a DSE Self-Assessment Questionnaire. The person responsible for DSE will evaluate the Self-Assessment Questionnaires and appropriate action will be taken.

Any employee that works with DSE for more than two hours per day, when averaged over a four week period, will be classed as a “DSE User”. All “DSE Users” will be provided with an eyesight test by a competent person, free of charge.

Where an eyesight test identifies that a “DSE User” requires special corrective appliances to work with DSE, we will contribute to the cost of providing such appliances. If this applies to you, you should advise the person responsible for DSE of your requirements.

We recommend that if you use DSE for long periods, you break up the time spent working with DSE by working away from the screen for 10 minutes after 60 minutes of continuous use.

If you experience visual difficulties, headaches or pains in the upper limbs or shoulders when working with DSE you should bring this to the attention of the person responsible for DSE immediately.

DRIVING COMPANY VEHICLES

To ensure the safety of drivers of company vehicles and others that could be affected by the use of vehicles we will operate the following procedures:

• All company vehicles are suitable for their intended purpose.

• All company vehicles will be serviced according to manufacturers’ recommendations and service log books will be maintained.

• Where required, vehicles hold a current MOT test certificate and are presented for testing as legally required.

• A Weekly Vehicle Check sheet is completed for each vehicle under their control.

• We will ensure that company vehicles are driven only by persons holding a current, full licence for the type of vehicle and who have been authorised to do so.

• Before being allowed to drive a company vehicle, an employee will be required to present his/her driving licence for inspection. Thereafter, driving licences will be inspected annually.

• The company does not expect employees to take risks when driving. Journeys should be planned in advance, allowing sufficient time to drive within speed limits and according to traffic conditions.

• Some prescription drugs and medicines carry a warning to persons taking them that they should not operate machinery or drive vehicles. Any driver prescribed such medication must inform the company immediately and must not drive until they have stopped taking the medication.

• Drivers are instructed to obey the Highway Code at all times.

• Drivers are instructed NOT to use a mobile phone while driving, unless it is hands-free.

• The employee is responsible for paying any fines for driving or parking offences committed while he/she is in charge of a company vehicle.

• Any driver of a company vehicle must inform the company about any prosecution for a driving offence.

• Drivers are advised that on the morning following a night of heavy drinking their blood alcohol level may be above the legal limit. If a driver thinks that this is the case, he/she must not drive until they consider that their blood alcohol level is within the limit.

Driving a company vehicle without authorisation or whilst under the influence of alcohol or illegal drugs are serious breaches of our health and safety rules. They will be considered as gross misconduct, which could lead to summary dismissal.

ELECTRICAL SAFETY

Electricity has the potential to kill. This danger is increased because it cannot be seen. Electrocution can also cause burns and shorting of conductors can cause fire or explosion.

We acknowledge that we have duties under the current edition of the Electricity at Work Regulations to take precautions against the risk of death or personal injury from electricity in work activities. The following procedures, aimed at eliminating risk or reducing it to an acceptable level, will be adopted.

Fixed (Permanent Installation)

Any modifications or extensions to the fixed electrical installations in our premises will be designed by a professionally qualified electrical engineer. To assist with this, persons purchasing any electrical equipment are responsible for obtaining from the manufacturer/supplier details of power requirements and for bringing these to the attention of the person designing the electrical system. All designs will comply with the current edition of the Institution of Electrical Engineers Regulations for Electrical Installation (IEE Regulations).

Any maintenance work will be carried out by a competent person to the standard recommended by the current edition of the IEE Regulations.

LIVE WORK, EXCEPT WHERE IT IS UNAVOIDABLE FOR THE PURPOSES OF TESTING AND CERTIFICATION, IS PROHIBITED.

Persons carrying out electrical maintenance work will be required to provide risk assessments for the tasks they will be carrying out.

Electrical switchgear and control equipment will be kept clean and free from obstruction at all times.

The fixed electrical installation will be inspected and tested at intervals of five years by a contractor approved by the National Inspection Council for Electrical Installation Contracting (NICEIC) or the Electrical Contractors Association (ECA).

Portable Electrical Appliances

For the purpose of this procedure a portable electrical appliance is defined as any item powered electrically and supplied via an electrical lead and plug and will be identified with a unique number and will be listed in a Portable Electrical Appliances Register/Test Schedule.

All persons using hand held electrical appliances are responsible for inspecting plugs and lead before use. Any person finding an item of damaged equipment should bring this to the person responsible for Electrical attention immediately.

Portable electrical appliances will be inspected and tested at the recommended frequency as stipulated by current guidelines.

Portable Electrical Appliances used for On-Site works will preferably be with battery operated or 110volt. Only in exceptional circumstances will 240v be allowed and always with use of an RCD, suitably tested and only then with permission of the Client/Main Contractor.

FIRE SAFETY

We recognise that a fire in our premises is a significant risk to the health and safety of anyone using the premises and to fire fighters and others outside. We are committed to doing all that it is reasonably practicable to do to prevent fire. Suitable fire precautions will be provided and maintained and employees will be instructed in fire procedures, including the actions to be taken in the event of fire.

We will:-

• assess the risks from fire at our premises by undertaking a Fire Risk Assessment and implement appropriate control measures;

• ensure that where we have a visitors book, all visitors sign the book on arrival, and again on departure;

• ensure good housekeeping to minimise the risk of fire;

• provide means of detection and giving warning in case of fire;

• inspect and/or test fire safety equipment at appropriate intervals;

• provide and maintain safe means of escape in the event of a fire;

• maintain all fire detection, fire fighting equipment and installations;

• implement a procedure for the action to be taken in the event of a fire;

• train and instruct staff in fire safety, including the carrying out of fire drills;

• keep records of all fire safety matters;

• ensure that all visitors are made aware of the fire precautions and emergency arrangements;

• identify people with any disability or impairment who may require assistance in the event of a fire;

• where applicable, consult with other occupiers of the building on fire safety matters;

• identify and control high fire risk activities;

• appoint and train fire marshals;

• train staff in assisting residents/clients/visitors/customers to a safe place;

• assess any functions or special events for increased fire risk;

• display the fire procedures in prominent positions;

• designate a fire assembly point and report accountability.

FIRE AND EMERGENCY EVACUATION PROCEDURE ON DISCOVERING A FIRE

1. Any person discovering a fire should sound the alarm or shout “FIRE: Get Out”.

2. The person discovering the fire will telephone the emergency services by dialling 999.

3. When the exchange operator answers, ask for FIRE SERVICE and give the telephone number: 0113 3456 150.

4. When connected to the Fire Service state:-

This is:

Groundcare

Address:

2 Smalewell Road

Pudsey

LS28 8PS

Repeat the Telephone Number: 0113 3456 150 and state “We have a fire”.

5. Do not replace the receiver until this information has been correctly acknowledged.

ON HEARING THE ALARM

6. Evacuate the building by the nearest available exit and proceed to the evacuation assembly point as indicated on the Fire Action Notice.

7. If safe to do so, close doors and windows behind you as you leave.

8. On arrival at the assembly point, give your name to the person taking the roll call.

9. If applicable, the Person nominated for Fire Evacuations will collect the Visitors Book on the way out if it is safe to do so, and hand it to the person taking the roll call.

10. DO NOT re-enter the building until told it is safe to do so by the Senior Fire Officer.

WALK - DO NOT RUN

DO NOT STOP TO COLLECT PERSONAL BELONGINGS DO NOT TAKE RISKS

SITE FIRE AND EMERGENCY EVACUATION PROCEDURE

Before commencing work on any site, you must familiarise yourself with the fire procedures for the site and the escape routes in the areas where you will be working. You may be required to sign in and out as your enter and leave the site, so that you can be accounted for in the event of fire.

Persons responsible for managing contracts are responsible for ensuring that persons working on a site attend any Site Induction provided by the Client and/or Principal Contractor.

Where the client has not specified an Emergency Procedure, or where circumstances makes using their procedure impractical (e.g. an emergency happening out of hours) the following procedure must be followed.

ON DISCOVERING A FIRE

1. The person discovering the fire will sound the alarm.

2. The person discovering the fire will telephone the emergency services by dialling 999.

3. When the exchange operator answers, ask for FIRE SERVICE and give the Client’s telephone number.

4. When connected to the Fire Service state:

This is:

…………………….. (as appropriate)

………………………………..

calling

from

Address:

Give client’s Address.

Repeat the client’s telephone number, and say again that there is a fire or other emergency.

5. Do not replace the receiver until this information has been correctly acknowledged.

ON HEARING THE ALARM

6. Evacuate the building by the nearest available exit and proceed to the evacuation assembly point. If it is safe to do so, close windows and doors behind you.

7. On arrival at the assembly point, notify the client’s representative or security staff, and your own supervisor that you have called the Fire Service.

8. Give your name to the person taking the roll call. If any of your colleagues are missing, inform the client’s representative or the Emergency Services as soon as possible.

9. DO NOT re-enter the building until told to do so by the Senior Fire Officer.

WALK DO NOT RUN – DO NOT STOP TO COLLECT PERSONAL BELONGINGS

DO NOT TAKE RISKS

FIRE INSPECTION AND MAINTENANCE PROCEDURES

We recognise that if employees do not know what to do in the event of a fire and/or if warning systems were to fail then lives could be put at risk. The following inspections and tests will be carried out to ensure that the warning system and equipment will function when required to.

ON INDUCTION

Ensure that all employees have been made are aware of the fire procedure, including how to raise the alarm verbally.

MONTHLY

Check that all fire exits open easily without the use of a key.

Check that the fire escape routes are not obstructed.

Check that fire extinguishers are present, mounted appropriately and not obstructed.

TWICE YEARLY

Conduct an unannounced practice by asking an employee to raise the alarm verbally.

Check the time taken for all persons present to reach the fire assembly point should be recorded (this should be less than 2 minutes).

After the drill, hold briefing sessions with employees to discuss any lessons learned during the drill or any faults found.

ANNUALLY

Ensure that the fire extinguishers are inspected and serviced.

We will record all inspections and tests on the Fire Log.

FIRST AID

We accept our duty under the current edition of the First Aid at Work Regulations to provide suitable arrangements to enable injured employees to obtain first aid. We recognise that prompt action can save lives or prevent the condition of an injured person from deteriorating.

We are responsible for assessing our first aid requirements and for ensuring that we employ sufficient trained First Aiders and/or Appointed Persons.

Signs stating the names of the First Aiders/ Appointed Persons and the locations of the first aid boxes will be displayed. The First Aiders/ Appointed Persons are responsible for ensuring that the contents of first aid boxes are checked regularly and topped up as required.

Advice for First Aiders on Blood-Borne Viruses (BBV)

There are many blood-borne viruses (BBV), all of which should be considered as risks to human health. However, they are a risk only if a virus enters the blood stream of the recipient. BBV are transmitted from one person to another via unprotected sexual intercourse; blood-to-blood contact (e.g. injecting drug use); mother-to-baby transmission. BBV are not spread through the air or by touch, nor is there any danger from handling objects that have been used by an infected person, or from sharing an office or washroom.

AIDS (Acquired Immune Deficiency Syndrome) can occur in individuals following infection by a virus known as Human Immunodeficiency Virus (HIV). As a result of this infection the body's normal defences against illness may break down. Where this happens an individual is open to infections which otherwise would not have occurred. Not all individuals who become infected with the virus will necessarily develop AIDS.

Hepatitis B virus (HBV) and Hepatitis C (HBC) virus are BBV. They cause liver disease. Symptoms range from flu-like in mild cases through to severe liver damage.

BBV can be transmitted where there is direct contact with blood or other bodily fluids (e.g. saliva, urine, stools, vomit, all of which have been visibly contaminated with blood) of infected individuals particularly where the blood or bodily fluids can enter through an open wound. The use by First Aiders of the simple precautions listed below eliminates the risk of transmission.

• Cover all cuts, sores, chapped skin or other open wounds with a waterproof dressing.

• When giving first aid wear disposable sterile surgical gloves.

• Wear disposable gloves when cleaning up spillages of blood or other bodily fluids with paper towels.

• Do not use teeth when putting on/removing gloves.

• Pull off gloves so that they are inside out.

• Where practicable gloves and towels must be disposed of in a clinical waste bag and sent for incineration by a registered waste carrier.

• Hands must be washed with soap before and after applying dressings.

• Hands and other parts of the body must be washed immediately with soap and water after contact with blood, other bodily fluids and after removing gloves.

• When spillages of blood or other bodily fluids (with the exception of urine) occur these must be cleaned up immediately using paper towels using a solution of one part bleach to ten parts water. DO NOT use bleach on urine spillages. Use soap and water.

• If lips, eyes, mouth, tongue or broken skin are in contact with blood or other bodily fluids they must be washed with clean cold water and medical advice sought.

FIRST AID ON SITE

AS A CONTRACTOR

When you will be working on a site controlled by a Client or another organisation we will:-

• assess what types of first aid you might need, taking into account the work to be conducted and any hazards requiring special first aid arrangements;

• wherever possible, arrange for you to have access to First Aiders and first aid facilities provided by the organisation controlling the site;

• where it is not possible for you to have access to first aid arrangements provided by the organisation controlling a site, ensure that our team includes trained first aiders, with suitable equipment;

• inform you about the first arrangements on the site;

• inform you about the accident reporting arrangements.

OBTAINING FIRST AID

In the event of an injury always obtain first aid.

FIRST AIDERS

APPOINTED PERSONS

Gary Lemal is responsible for First Aid

FIRST AID BOXES

First Aid kits are situated in each vehicle, in the workshop and in the office, if any kits are used the used parts should be replaced.

All injuries, however minor, should be recorded in the Accident Book.

HAND-ARM VIBRATION (HAVS)

INTRODUCTION

We recognise that regular exposure to continuous vibration from the work process has the potential to cause long term ill health to a range of occupational diseases collectively known as hand–arm vibration syndrome (HAVS).

It is our policy to:-

• assess the risks to health from exposure to continuous levels of vibration, and determine the control measures needed;

• introduce effective control measures to ensure levels of exposure to HAVS are eliminated or reduced as far as is reasonably practicable;

• record the assessments, and review them periodically or when changes occur;

• ensure that the most appropriate equipment is used for the job;

• ensure that those persons responsible for managing work likely to result in exposure to HAVS are adequately trained and competent;

• inform, instruct and train employees about the risks and the precautions to be taken to protect themselves from the harmful effects of continuous exposure to vibration;

• ensure no new equipment or processes are introduced into our work activities where there is a foreseeable risk of HAVS without a risk assessment and approval of the Policy Holder;

• maintain an inventory of all vibration equipment used that is likely to cause HAVS;

• monitor exposure of HAVS, and undertake appropriate health surveillance, where necessary;

• maintain tools to the manufacturer’s specifications to avoid worsening vibration;

• use the vibration performance of equipment as a factor for consideration when purchasing new equipment;

• Recognise the effects of Whole Body Vibration (WBV) and assess the risks applicable to managing the risks for WBV. This is not a significant element of our works, however, we will consider the safety implications of exposure of the hazard tour staff accordingly.

HAZARDOUS SUBSTANCES

A hazardous substance is any substance, natural or man made, in solid, liquid, powder, dust, gas, fume or vapour form that can cause injury or ill health.

We accept that we have a duty under the current edition of the Control of Substances Hazardous to Health Regulations (COSHH) to eliminate or, so far as is reasonably practicable, control the risks to health of any person from hazardous substances used in or arising from our work activities.

We will:-

• maintain an up-to-date inventory of substances purchased for use by employees;

• obtain and maintain a library of suppliers’ material safety data sheets (MSDS) for all substances listed in the inventory;

• identify work activities that produce hazardous substances and assess the likelihood, type and severity of the health risks associated with the substances identified above, before any person is exposed to them (i.e. record COSHH assessments);

• review our COSHH assessments every 2 years, or sooner if substances or activities change significantly;

• provide suitable precautions to eliminate or reduce the risks to exposed persons;

• provide employees with suitable personal protective equipment (PPE) and train them in its use, where risks from exposure to hazardous substances cannot be reduced to acceptable levels by other means;

• ensure that local exhaust ventilation (LEV) provided to control exposure to hazardous substances is examined every 14 months by a competent person, with records kept (if applicable);

• give adequate information, instruction and training to employees likely to be exposed to hazardous substances to enable them to use any controls (including PPE) correctly and use substances safely.

Responsibilities for undertaking COSHH assessments are identified in the organisation and responsibilities section of this Policy.

Persons engaging contractors to work on our premises are responsible for obtaining from them MSDS and COSHH assessments for any substances to be used.

You are responsible for using the controls identified in the COSHH assessments for substances you use or are exposed to. If you consider that the controls identified in a COSHH assessment are not sufficient to reduce the risks to your health you should inform us immediately.

HEALTH SURVEILLANCE

GENERAL STATEMENT

We acknowledge that some of our operations have the potential to cause work-related illnesses. Therefore, we will take all reasonably practicable steps to monitor your health. The aim will be to detect early signs of the onset of work-related illnesses so that suitable actions can be taken to prevent illnesses developing.

Possible work related conditions arising from our activities include:-

• Hand-arm vibration syndrome (HAVS) resulting from the use of vibrating hand tools; (to include Tier 1 & 2 Health Screening);

• noise induced hearing loss resulting from exposure to high noise levels from machinery;

• contact or allergic dermatitis resulting from exposure to some substances;

• work related upper limb disorders (WRULD) resulting from the use of computing equipment.

The steps that we will take to control the risks of employees developing work related work related ill health are described below:-

INFORMATION AND TRAINING

We will give sufficient information, instruction and training to ensure full understanding of the hazards to health posed by the identified activities and the importance of the control measures provided. Information will also be given to others who may be affected, such as temporary staff and contractors.

OCCUPATIONAL HEALTH SERVICES

Where required, we would engage the services of a competent occupational health service provider to give advice and guidance in the area of health surveillance. Guidance will also be given on suitable control measures and further health checks required as part of a surveillance programme.

HOST EMPLOYMENT

INTRODUCTION

Working for host employers exposes you to a variety or risks and hazards that are beyond the direct control of our organisation. To safeguard your safety it is our policy to: obtain full work brief assignment instructions prior to finalising contractual agreements;

• request & obtain Health and Safety information, policies, risk assessments, safe working guidance’s and practices from the host employer that is relevant to the activities at their premises and work to be undertaken by you;

• meet with the Host employer prior to our starting work to:

  • establish rules and guidelines for our operations at their premises;

  • obtain information on activities that may present a hazard to you and identify activities and actions that must be avoided;

  • obtain information on emergency actions including fire, first aid and accident reporting arrangements;

  • define the areas in which the work is to be carried out and any segregation arrangements;

  • define areas that are not accessible to you;

  • agree routes to and from the work sites and access to welfare facilities;

  • obtain and review copies of all risk assessments relevant to the work being undertaken and areas of occupation;

  • obtain and review copies of all safe working practices / method statements and safe working guidance to be adhered to;

  • ensure site induction training, job training, instructions and notices and information to safeguard your health and safety is provided;

  • obtain details of any special occupational qualifications or skills necessary to be held by you to carry out work safely and provide appropriate employees based upon this criterion;

  • obtain details of the specific features of the jobs to be filled by those employees (in so far as those features are likely to affect their health and safety) and to provide appropriate employees based upon this criteria;

  • obtain any other information, instruction, training, equipment or facility that could reasonably expected to safeguard the health and safety of the temporary worker;

• • stop working immediately if work appears unsafe, and establish that staff should report any concerns to a manager immediately;

  • ensure, so far as is reasonably practicable, that you are provided with comprehensible and relevant information on the hazards and risks and preventative and protective measures.

LADDERS

It is the policy of the Company that only those trained in the use of ladders and steps are allowed to use them, and that all ladders and steps are regularly inspected.

All ladders and steps in use or belonging to the Company will be subject to Risk Assessment and be inspected for safety periodically and recorded on an equipment log sheet. Any equipment that does not meet the standard required to maintain safety is to be withdrawn from service, marked as unserviceable and either repaired and re-inspected or destroyed/disposed of.

Training and Use

Training and supervision will be given by Managers/Supervisors and records of this training and supervision will be maintained. Only steps and ladders that have been inspected are to be available for use. In addition to recorded inspections, a ‘Before Use’ Inspection is to be carried out by the user.

Training

The training will include instruction for the correct use of ladders and steps and cover the following points:-

• use of the correct type and height of ladder or steps;

• reporting of unsafe steps;

• placement of the ladder or steps on a safe, non-slip and level base and for ladders with the upper part of the ladder resting against a firm surface and secured where necessary;

• rungs/steps should be in good condition, clean and strong enough to bear the weight;

• type of suitable footwear, which should be worn;

• when to ask for assistance to 'foot' or hold the ladder or steps;

• storage and handling: ladders and steps should be stored securely to avoid them falling on people or obstructing walkways or exits.

Employees

Before using steps or ladders you must inform management if you have:- any problems or worries that you may have about using either steps or ladders;

• any medical problems or conditions that may affect your safe use of steps or ladders;

• any past history of accidents when using steps or ladders;

• any doubts that you have regarding the condition or use of steps or ladders.

LONE WORKING

GENERAL POLICY

We will ensure, so far as is reasonably practicable, that you and self-employed contractors who are required to work alone or unsupervised for significant periods of time are protected from risks to their health and safety. Measures will also be adopted to protect anyone else affected by solitary working.

Solitary working exposes employees and others to certain hazards. Our intention is either to entirely remove the risks from these hazards or, where complete elimination is not possible, to reduce them to an acceptable level.

ARRANGEMENTS FOR SECURING THE HEALTH AND SAFETY OF WORKERS

Assessments of the risks of working alone carried out under the Management of Health and Safety at Work Regulations will confirm whether the work can actually be done safely by one unaccompanied person. This will include the identification of hazards from, for example, means of access and/or egress, plant, machinery, goods, substances, environment and atmosphere, etc.

Particular consideration will be given to:-

• the remoteness or isolation of workplaces;

• any problems of communication;

• the possibility of interference, such as violence or criminal activity from other persons;

• the nature of injury or damage to health and anticipated "worst case" scenario.

INFORMATION AND TRAINING

Employees and others will be given all necessary information, instruction, training and supervision to enable them to recognise the hazards and appreciate the risks involved with working alone. You will be required to follow the safe working procedures devised which will include the provision of first aid, communication procedures and awareness of emergency procedures. You are required to co-operate with these efforts to ensure safe working and to report any concerns to management.

SAFE SYSTEMS OF WORK

Rules and instructions will be developed, if necessary in writing, to cover the following:-

Required ability of employees, e.g.:-

• professional training;

• qualifications and experience;

• medical fitness.

Suitability of equipment, e.g.:-

• quality of hand tools;

• level of personal protective equipment supplied by us; insulation of portable lighting and other electrical appliances.

Means of communication, e.g.:-

• two-way radio;

• telephone;

• remote manual or automatic alarm system; regular visits by competent person.

Provision for treatment of injuries, e.g.:-

• portable first aid kit;

• availability of first-aider.

Emergency and accident procedures, e.g.:-

• means of summoning help;

• means of raising alarm;

• rescue plans and equipment; fire fighting equipment.

Training, e.g.:-

• for safe use of specialised equipment and processes, etc.

Supervision, e.g.:-

for trainees, young people or new recruits, who must be confirmed as competent to work alone before supervision is relaxed to the level of occasional visits.

DEFINED WORKING LIMITS

We will establish clear procedures to set limits of what can and what cannot be done while working alone.

PERMITS TO WORK

In certain circumstances, particularly when the risks are considered high or where specific legal requirements exist, some or all of the above procedures may be contained in a written permit to work, without which the activity may not take place. Copies of permits will normally be issued to everyone directly involved with the activity, e.g. the solitary worker, the closest supervisor and the relevant manager.

Where time limits are a consideration, e.g. to control exposure to heat, fatigue or to ensure essential supplies such as breathing gases are not exhausted, the permit would state required starting and finishing times or maximum duration of the task.

MANUAL HANDLING

Manual handling is the term given to tasks involving lifting, putting down, carrying, pulling, pushing or moving that rely on bodily force. We recognise that such tasks have the potential to cause injuries. Therefore, wherever possible we will eliminate manual handling tasks by arranging for loads to be lifted and moved by mechanical means.

Where it is not reasonably practicable to lift or move loads by mechanical means, tasks will be assessed, equipment such as sack trucks, trolleys and wheelbarrows will be provided to reduce risks and employees will be provided with training in safe handling and kinetic lifting techniques.

Responsibilities for undertaking Risk Assessments, which include Manual Handling, are identified in the organisation and responsibilities section of this Policy. From these risk assessments, safe systems of work will, where appropriate, be developed and brought to the attention of staff concerned.

Staff are responsible for using equipment provided to reduce risks from manual handling tasks and will not be required to carry out a manual handling task that is considered to be beyond the person’s capability.

Any person who considers that a manual handling task is beyond their capacity should bring this to the attention of their manager.

Where manual handling cannot be avoided, an evaluation of risk must be undertaken. Assessment should take the task factors into account. The acronym ‘T.I.L.E.’ is used to consider the task factors being assessed as follows:

• T- Task to be undertaken i.e. what does it involve

Bending and stooping to lift a load significantly increases the risk of back injury. Items should ideally be lifted from no lower than knee height to no higher than shoulder height. Outside this range, lifting capacity is reduced and the risk of injury is increased. Where items are required to be lifted from above shoulder height, a stand or suitable means of access should be used. Items which are pushed or pulled should be as near to waist level as possible. Pushing is preferable particularly where the back can rest against a fixed object to give leverage.

Carrying distances should be minimised, especially if the task is regularly repeated. Repetitive tasks should be avoided wherever possible. Tasks which involve lifting and carrying should be designed in such a way as to allow for sufficient rest breaks to avoid fatigue. Avoid tasks which require twisting the body wherever possible.

• I - Individual - the individuals’ capability.

Persons with genuine physical/attributes or medical reasons for avoiding lifting should be made allowance for, as should pregnant women, who should not be required to undertake hazardous lifting or carrying tasks.

• L - Load - the weight, shape, size of the load to be lifted or moved.

The load should be kept as near as possible to the body trunk to reduce strain and should not be of such size as to obscure vision. An indication of the weight of the load and the centre of gravity should be provided where appropriate.

Unstable loads should be handled with particular caution. The change in centre of gravity is likely to result in overbalancing. Ensure that there is a secure handhold, using gloves where necessary to protect against sharp edges or splinters.

• E - Environment - the working environment, e.g. excessive heat or cold, space available etc

There must be adequate space to enable the activity to be conducted in safety and the transportation route must be free from obstruction. Lighting, heating and weather conditions must be taken into account. Floors and other working surfaces must be in a safe condition, and adequate ventilation is required, particularly where there is no natural ventilation.

Other factors

Use of personal protective equipment may be necessary whilst carrying out manual handling activities. If the use of PPE restricts safe and easy movement, this should be reported. Constant interruptions from other workers must be avoided, as this can reduce the concentration of an individual.

Managers or supervisors must ensure that:-

• manual handling assessments are carried out where relevant and records are kept and employees adhere to safe systems of work;

• employees are properly supervised and adequate information and training is provided to persons carrying out manual handling activities;

• any injuries or incidents relating to manual handling are investigated, with remedial action taken;

• employees undertaking manual handling activities are suitably selected before undertaking the work;

• special arrangements are made, where necessary, for individuals with health conditions/limitations which could be adversely affected by manual handling operations.

Persons engaging contractors to work on our premises/sites are responsible for obtaining from them copies of risk assessments for any manual handling tasks.

Regular Tool Box Talks will be undertaken to refresh the hazards and safe techniques for manual handling and recorded.

METHOD STATEMENTS

It is our intention to prevent injuries and ill health to employees and others affected by our activities. To do this we recognise that we must adopt safe systems of work. Therefore, assessments will be carried out to identify risks (see Risk Assessment Procedure). Based on these, safe systems of work will be prepared and used. The safe systems of work to be used on a particular site will be communicated to employees and Clients and/or Principal Contractors by the use of written Method Statements.

Where work is subcontracted, we will not allow the work to commence until we have received and approved a Method Statement from the subcontractor.

Each Method Statement may include, but will not be limited to, the following information:-

• Name of site

• Name of Client, CDM Co-ordinator, Principal Contractor and any subcontractors

• Location of work

• Details of work, including work sequence

• Any special controls to be used

• Supervisory arrangements

• Competence of those carrying out the work

• Emergency Procedures

• First aid arrangements

• Special personal protective equipment to be used

• List of plant, equipment and authorised users

• Method of agreeing variations from an original Method Statement, if necessary

• Signature of the person preparing the Method Statement and date

RESPONSIBILITIES

Responsibilities for writing Method Statements for work carried out by us are identified in the organisation and responsibilities section of this Policy.

The Managing Director is responsible for obtaining and approving subcontractors’ Method Statements.

The Contracts Manager and supervisors are responsible for bringing any significant findings of Method Statements to the attention of the persons concerned and for ensuring that procedures described in Method Statements are followed.

All employees and subcontractors are required to strictly follow the Method Statements for the work they are carrying out. Amendments to existing Method Statements must be approved by the Contracts Manager/Superviser and also the Client/Principal Contractor where applicable.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

Personal protective equipment (PPE) is the generic name given to items of protective clothing and equipment used by individuals to control their exposure to hazards. Where it is not reasonably practicable to control exposure to hazards by any other means, we will provide you with suitable PPE free of charge.

We will determine where, when and what PPE needs to be used when we conduct risk assessments. We will also identify any standards that apply to the PPE that you will need to use.

Items of PPE will be selected to be compatible and, wherever possible, you will be consulted during the selection process. Where the protection of your health relies on the use of respiratory protective equipment (RPE) with a tight fitting facepiece, we will arrange for a face-fit test to be carried out by a competent person.

If you are required to use PPE, we will ensure that you are instructed in its use, maintenance and storage and, where necessary, that you are provided with written information. You will also be told how you can obtain replacements. PPE damaged through natural wear and tear will be replaced free of charge. You will be charged for equipment damaged through negligence or loss.

Areas where PPE must be used will be identified with the appropriate warning sign.

You are responsible for using PPE as directed.

Managers/supervisors are responsible for enforcing the use of PPE in areas under their control.

We will issue appropriate PPE and you will be required to sign to acknowledge receipt.

All PPE remains our property and must be returned on leaving.

If you experience problems using PPE you should bring this to our attention immediately.

Failure to wear PPE as identified in risk assessments or as instructed by us is a serious breach of our health and safety rules. It will be considered as gross misconduct, which could lead to summary dismissal.

Contractors are responsible for identifying in their risk assessments the need for PPE to be used. They are also responsible for providing their employees with any PPE they need and for enforcing its use.

We reserve the right to exclude from our premises any person not using the PPE needed to ensure their health and safety.

PROTECTION FROM BLOOD-BORNE VIRUSES

Our aim is to prevent or control the risks to employees from blood-borne viruses (BBV’s) that they may encounter during the course of their work, the main viruses of concern being human immunodeficiency virus (HIV, which causes AIDS), Hepatitis B virus and Hepatitis C virus.

BBV’s are carried in the blood of infected people (it is possible for a person to be infected but be unaware of it). They are also carried in other body fluids such as semen, vaginal secretions and breast milk. Body fluids such as saliva and urine may contain one or more of the viruses but are unlikely to be an infection risk unless they contain visible blood.

Tasks where employees could be exposed to BBV’s will be assessed and controls introduced to eliminate or reduce the risks to the lowest reasonably practicable level. The findings of these risk assessments will be communicated to the employees concerned and training in the use of the control measures will be provided. The procedures that should be followed if an employee is exposed to blood that may contain a BBV will also be explained.

Employees identified as being particularly at risk from Hepatitis B virus will be vaccinated.

Where risks from BBV’s cannot be reduced to acceptable levels by other means, employees will be provided with suitable personal protective equipment and trained in its use.

All potentially infected materials and equipment (e.g. clinical waste, soiled clothes, syringes and needles) will be identified and arrangements made for them to be handled and disposed of safely.

All needlestick injuries, puncture wounds and incidents involving exposure to blood or bodily fluids will be investigated by Management and the relevant risk assessments reviewed and, if necessary amended.

Responsibilities for carrying out risk assessments of tasks where employees may be exposed to BBV’s are identified in the organisation and responsibilities section of this Policy. From these risk assessments safe systems of work will, where appropriate, be developed. Managers are responsible for bringing the significant findings of the risk assessments to the attention of persons concerned.

You are responsible for using the controls described in the risk assessments for tasks that you carry out.

Where there is a risk of exposure to blood or bodily fluids or equipment or materials contaminated with these, the following precautions must be adopted:-

• cover all cuts, sores, chapped skin or other open wounds with a waterproof dressing;

• when collecting abandoned sharps always wear anti-syringe gloves, used in accordance with the manufacturer’s instructions;

• wherever possible, use litter tongs to pick up rubbish and abandoned sharps;

• when litter picking, wear safety boots;

• place discarded sharps in a yellow sharps box. When three-quarters full, sharps boxes must be disposed of as contaminated waste by a licensed waste carrier;

• do not use teeth when putting on/removing gloves;

• wear disposable sterile surgical gloves when administering first aid;

• pull off sterile gloves so that they are inside out;

• hands must be washed with soap before and after applying dressings;

• hands and other parts of the body must be washed immediately with soap and water after contact with blood, other bodily fluids and after removing gloves;

• blood and bodily fluids (except urine) should be cleaned up by using absorbent materials and a solution of one part bleach to ten parts water; N.B. DO NOT use bleach on urine spillages - use soap and water;

• when handling needles and other sharp equipment take care to avoid accidentally cutting or piercing the skin. Used needles must be placed immediately into a sharps container and disposed of by incineration;

• if a needle stick injury or puncture wound occurs or you come into contact with blood or bodily fluids that may contain a BBV, obtain first aid.

INCIDENT PROCEDURE

If a needle stick injury or puncture wound occurs or you come into contact with blood or bodily fluids, the procedure below should be followed:

• Encourage cuts and wounds to bleed.

• Wash the affected area thoroughly with soap and water.

• If available, clean the affected are with Mediswabs or Hibisol handwash.

• If mucous membrane or eyes are affected, wash the affected area with copious quantities of running water.

• Attend the nearest hospital Accident and Emergency Department immediately and advise the following information:-

-the date, time and location of the incident;

-a description of the incident.

• As soon as possible report the incident to the Management.

• Record the incident in the Accident Book (See Accident/Incident Reporting Procedure).

RISK ASSESSMENT

We accept our duty under the current edition of the Management of Health and Safety at Work Regulations to carry out risk assessments for all work activities. We recognise that the purpose of risk assessment is to identify significant hazards in order to ensure that risks are eliminated or reduced to the lowest reasonably practicable level.

Our aim is to:-

• identify significant hazards to health and safety;

• identify all persons at risk from the hazards identified;

• ensure that controls are sufficient to reduce risks to acceptable levels;

• where necessary to ensure that risks are controlled adequately, action further controls;

• review risk assessments every 12 months or sooner if there is any reason to suspect that an assessment is no longer valid;

• record an individual risk assessment for each young person (16 -18 years of age) employed and also for any employee that informs us that she is pregnant. An initial assessment will be recorded when we are informed. This will be reviewed monthly throughout the pregnancy and any period while she is breast feeding after return to work;

• obtain risk assessments from subcontractors engaged to work on our behalf and approve them before allowing work to commence;

• obtain risk assessments from contractors engaged to work on our premises and approve them before allowing work to commence.

Responsibilities for undertaking risk assessments are identified in the organisation and responsibilities section of this Policy. From these risk assessments, safe systems of work will, where appropriate, be developed. Directors / Managers /Supervisors are responsible for bringing the significant findings of risk assessments to the attention of persons concerned.

Where the Contracts Manager and/or Supervisor is required to provide the risk assessment then he should:

• Have undergone some suitable training and be competent to write a risk assessment. Where this is not the case he should contact the Director/Manager for further advice.

• Complete a risk assessment taking into account the task, personnel, equipment and the location of the task. If available, an existing risk assessment can be utilised as a base template, be made task specific onsite.

• Ensure that all those identified at risk are made aware of the contents of the risk assessments and any site specific changes.

Once the risk assessment is carried out, detail the controls necessary to protect those at risk. It is most important to ensure that all personnel, managers, supervisors and employees are made aware of the results of risk assessments.

If an assessment shows that personal protective equipment (PPE), access equipment or other specialist work equipment is needed, it must be provided.

All persons who come under the areas covered by the assessment must be adequately trained to use such equipment and carry out the work safely.

Sub-Contractors should create and provide all Risk Assessments prior to the commencement of their works on our premises and be agreed prior to commencement of works. This requirement should be stated to Sub-Contractors during the Tendering.

All persons working to the Risk Assessment are responsible for using the controls described in the risk assessments for tasks to be carried out.

SUBSTANCE ABUSE

We wish to promote health and safety at work and acknowledge that we have a legal responsibility to safeguard the health, safety and welfare of all our employees and other persons who may be affected by alcohol and drug abuse. Our operations involve the use of some high risk machinery and tools and is vital that staff be in a fit state for work at all times.

Managers/Supervisors will be responsible for identifying and controlling risks at their level of responsibility.

We reserve the right to initiate drug and alcohol screening/testing on all or part of the work force routinely, occasionally or on a random basis.

CONFIDENTIALITY

If you feel you may have a drink or drug problem, you are advised to seek help at an early stage. The Managing Director or Contracts Manager can be contacted during working hours and any discussions will be treated in the strictest confidence, subject to the provisions of the law.

ASSISTANCE

Drinking and drug problems will be treated as a health problem rather than an immediate cause for dismissal or disciplinary action if assistance/advice is sought. If you seek assistance/advice in relation to a drinking or drug problem you will not be discriminated against in any way.

1. ALCOHOL

“Effects on the Individual”

The Governments guidance on sensible drinking, lists the following examples of specific situations when the best advice is not to drink at all:-

• before or during driving;

• before using machinery, electrical equipment or ladders;

• before working or in the workplace when appropriate functioning would be adversely affected by alcohol.

Blood alcohol concentration levels lower than the drink/drive limit can still reduce physical co-ordination and reaction speeds. It also affects thinking, judgement and mood. People may feel more relaxed and less inhibited after a couple of drinks but getting drunk can lead to arguments, mood swings, and even violence.

The effects of heavy drinking the previous night can last into the next day. After getting drunk, alcohol should be avoided for 48 hours to give body tissue time to recover.

However, this is a short-term measure and people whose pattern of drinking places them at significant risk should seek professional advice.

People who drink heavily may develop psychological and emotional problems, including depression. Drinking alcohol raises the drinker’s blood pressure. This can increase the risk of coronary heart disease and some kinds of stroke. Regular heavy drinking can also increase the risk of liver damage, cirrhosis of the liver, and cancers of the mouth and throat.

HOW MUCH?

The following benchmarks are for guidance only:

Men

Between 3 and 4 units a day or less.

BUT if you consistently drink 4 or more units a day, there is an increasing risk to your health.

Women

Between 2 and 3 units a day or less.

BUT if you consistently drink 3 or more units a day, there is an increasing risk to your health.

One unit of alcohol is equivalent to 8gm or 10ml of pure alcohol.

The following all contain one unit of alcohol: ½ pint ordinary strength beer, lager or cider;

• A single 25ml measure of spirits;

• A small glass of wine.

Please note, these benchmarks do not apply to young people who have not reached physical maturity.

RULES AND REGULATIONS

We require you to attend for work in a fit and appropriate state with no impairment from the effects of alcohol. Being unfit for work due to alcohol consumption is prohibited and is grounds for summary termination of employment.

Alcohol consumption during working hours is strictly prohibited and will result in summary termination of employment.

We reserve the right to initiate disciplinary action and arrange for alcohol testing on you in the following specific circumstances:-

• After an accident or incident, where there is suspicion of drinking that contravenes our regulations.

• Anyone suspected of reporting for work with alcohol in their bloodstream from the previous evening’s drinking.

• Witness evidence of erratic behaviour which it is suspected may put the health and safety of anyone at increased risk.

2. DRUG MISUSE

‘Drug misuse’ refers to the use of illegal drugs and the misuse, whether deliberate or unintentional, of prescribed drugs and substances such as solvents.

Drug misuse can harm the user both physically and mentally and, through the user’s actions, other people and the environment.

Drugs can affect the brain and the body in a number of ways. They can alter the way a person thinks, perceives and feels, and this can lead to either impaired judgement or concentration. Drug misuse can also bring about the neglect of general health and well being. This may adversely influence performance at work, even when the misuse takes place outside the workplace.

The current edition of the Misuse of Drugs Act makes the production, supply and possession of the following controlled drugs unlawful except in certain specified circumstances, e.g. prescribed by a doctor.

There are certain classes of controlled drugs namely Class A, Class B, Class C.

The penalties for offences involving controlled drugs depend on the classification of the drug. Penalties for misuse of Class A drugs are more severe than those for Class B drugs, which, in turn, are more severe than the penalties for Class C drugs. The Act also distinguishes, in terms of the penalties that may be imposed, between the offences of possession and drug trafficking or supplying, with the latter attracting higher penalties.

RULES AND REGULATIONS

We require you to attend for work in a fit and appropriate state with no impairment from the effects of drug misuse. Being unfit for work due to drug misuse is prohibited and grounds for summary termination of employment.

Drug misuse during working hours is strictly prohibited and will result in summary termination of employment.

We reserve the right to initiate disciplinary action and refer you for drug testing in the following specific circumstances:

• if help is refused and/or impaired performance continues;

• after an accident/incident, where there is suspicion of drug misuse;

• witness evidence of erratic behaviour which it is suspected may put the heath and safety of any employee at increased risk.

N.B: Possession / dealing in drugs will be reported immediately to the Police.

TRAINING

We recognise that as well as being a legal requirement, the provision of suitable and sufficient training and instruction is an essential part of ensuring that you know how to work safely and avoid risks to your health. The purpose of this procedure is to outline the arrangements we operate to ensure that you are provided with such training.

Our arrangements for the selection and recruitment of employees are described in our Employment Procedures Manual.

All new starters will receive Induction on their first day. This will cover, but will not be limited to, the following:-

• fire and emergency procedures;

• first aid arrangements;

• welfare arrangements;

• arrangements for consulting employees on health and safety;

• arrangements for raising health and safety concerns;

• accident and incident reporting;

• our Health and Safety Rules.

Following Induction, you will receive instruction about the tasks that you will be required to perform. At this stage a skills evaluation will be carried out and, where appropriate, training needs identified. Where training needs are identified a training programme will be agreed.

Managing Director and Managers are responsible for ensuring that all persons under their control are suitably trained. Any training needs should be brought to their attention so that suitable training can be arranged.

We are responsible for ensuring that suitable training records are kept.

WORKPLACE HEALTH, SAFETY AND WELFARE WELFARE ARRANGEMENTS COMPANY PREMISES

Groundcare accepts its duty to provide persons working in our Head Office and premises suitable welfare facilities.

Welfare facilities, will be located away from any hazardous areas and will include, but will not be restricted to suitable and sufficient:-

• seating;

• tables;

• hot running water;

• hot drinks facilities;

• drinking water;

• food warming facilities;

• soap;

• disposal paper towels;

• cleaning equipment;

• rubbish bins;

• clothes drying/storage areas.

Welfare facilities will be provided in line with HSE guidance as described in INDG 293 Welfare at work.

SHORT TERM SITE WORK

Whenever possible the Managing Director/Contracts Manager will ensure that our employees have access to the Client’s/Main Contractor’s welfare facilities.

The use of facilities in third party private premises such as in cafes is not considered suitable as permanent alternative arrangements.

The use of such private facilities will only be considered in limited circumstances, e.g. where there is no alternative and the work is of no more than a week’s duration.

When the use of facilities in private premises is to be considered the Contracts Director is responsible for obtaining permission, preferably in writing, from the proprietor in advance of the work commencing.

Employees will only be expected to use of public toilets where it is impractical to return to facilities provided at the main base.

Examples of Suitable Welfare Facilities to be considered include;-

Toilets

1. fixed installation: on site, at their base location or at a satellite compound;

2. portable installation on site;

3. suitably designed vehicle incorporating a chemical toilet;

4. fixed installation near site (includes public toilets);

5. portable installation near site;

6. pre-arranged use of private facilities.

Washing facilities

1. hand basins/bowls as part of installations as above;

2. hand-washing facilities made available within the work vehicle with a supply of clean hot and cold, or warm water (running water so far as is reasonably practicable);

3. provision of non-alcoholic wet wipes as an interim measure or in addition to washing facilities.

Rest areas

1. fixed installation on site, at their base location, or at a satellite compound;

2. mobile installations on site;

3. work vehicle which is readily available and has sufficient seating;

(iv)facilities which are conveniently accessible to the worksite (includes private facilities).

Drinking water

1. fixed installation on site, at their base location, or at a compound

2. suitable container of drinking water, adequately labelled, on the vehicle(iii) boiling water for hot drinks in a flask

Area for changing

(i) fixed installation on site, at their base location, or at a compound; (ii) on vehicle if appropriate.

All employees will be informed of the arrangements made for the provision of welfare facilities on each job.

WORK EQUIPMENT

For the purpose of this procedure work equipment includes all machines, equipment and tools used by employees in the course of their work, whether owned by us or obtained on loan or hire.

We accept our duties under the current edition of the Provision and Use of Work Equipment Regulations (PUWER) and will take all reasonably practicable steps to ensure that the work equipment that you use is suitable for its intended purpose and will not put your health and safety at risk.

We will select work equipment taking into account the conditions under which it will be used and the risks to which it may expose the operator of the equipment and anyone that may be affected by the way in which it is used. The selection of work equipment will take account of the following:-

• the purpose for which it is to be used;

• its suitability for the intended purpose;

• any statutory requirements for the type of equipment;

• the location where it is to be used;

• the persons that will be required to operate it;

• maintenance requirements;

• hazards associated with its use and maintenance.

Where specific hazards are identified, use of equipment will be restricted to those employees given the task of using it and Safe Systems of Work will be developed in support of the Risk Assessment. You will be provided with any information, instruction and training that you need to use work equipment safely.

We are responsible for ensuring that work equipment is inspected at suitable intervals and maintained and that suitable records are kept. This includes ensuring that any statutory examinations are completed on time. Where the need for maintenance is identified, the work will be subcontracted to an approved supplier.

We are responsible for ensuring that machines and equipment are operated only by persons who have been authorised to do so and who are sufficiently trained and competent in the use of the equipment. We are also responsible for withdrawing damaged equipment from use until it has been repaired or replaced.

If any equipment is obtained on hire, the person hiring it is responsible for obtaining operating instructions from the hire company and for ensuring that the equipment is presented for maintenance as directed by the hire company.

You are responsible for using machines and equipment in accordance with your training.

Any machine fitted with a guard to prevent contact with moving parts must not be operated with the guard removed or disabled. Machines must not be adjusted when they are running, unless the manufacturer has made specific provision for such adjustment.

You must not use damaged equipment. If you find damaged equipment do not use it and inform us immediately.

Specific requirements regarding the use of portable electrical appliances can be found in the arrangements for “Electrical Safety”.

WORKING AT HEIGHT

STATEMENT

All reasonable steps shall be taken by us to provide a safe working environment for employees required to carry out their trade or professional skills at height.

We shall provide the necessary preventive and protective measures to prevent falls of persons or materials from the workplace and will liaise with any other persons involved in the work activity.

You and any other person involved in the work activity shall co-operate in the implementation of this Policy.

We will, in consultation with employees and their representatives:-

• carry out an assessment of the risks involved in work at height and take steps to eliminate or control them;

• provide all the necessary equipment to allow safe access to and egress from the place of work;

• provide suitable plant to enable the materials used in the course of the work to be safely lifted to, and stored if necessary at, the workplace;

• when working in an open environment, assess the effect of weather conditions on the type of work being undertaken and, if necessary, halt work temporarily (once the work, plant and equipment have been left in a safe condition) until such time as it is safe to continue;

• when working at dusk, night or dawn, provide sufficient local lighting, so that work can be carried out safely and access and egress are easily visible;

• arrange for the regular inspection of all equipment required for working at height, particularly where there is a statutory requirement to do so;

• appoint a competent person to be responsible for the supervision of the erection, altering and dismantling of scaffolding and for the inspection of equipment used in work at height.

We will prepare a safety method statement, incorporating the results of any risk assessments made, for work at height, to be followed by all involved in such work.

Where it is not possible to follow the safety method statement:-

• no further work should be undertaken;

• a responsible person should be informed;

• alternative procedures will be outlined and workers will be advised of these following appropriate consultation.

We shall provide any information, instruction and training that an employee may require to carry out his or her trade or skill in a safe manner when working at height.

We shall ensure that those responsible for ancillary plant and equipment used for the work are suitably and adequately trained and capable of providing the correct information on its use.

WORKPLACE TRANSPORT

INTRODUCTION

Workplace transport related accidents are the major cause of deaths and a significant cause of serious injuries.

Our industry sector uses a wide variety of vehicles such as fork lift trucks, tankers, lorries and other vehicles which present a range of risks such as falling from forklift trucks, persons being struck by vehicles or where persons fall from vehicles.

It is our policy to:-

• ensure that our employees who drive vehicles are instructed and trained and hold appropriate driving licences;

• review site arrangements and procedures to ensure pedestrian safety and pedestrian/vehicle segregation where possible;

• ensure arrangements are established for the safe reversing of vehicles;

• review unloading and loading operations and have arrangements in place to prevent persons falling from vehicles or any other loading areas within our control;

• inform, instruct and train employees regarding safe movement of transport on our site and provide safe procedures for the loading and unloading of vehicles.

SECTION D:

FURTHER GUIDANCE

Section D

GUIDANCE NOTES

The current edition of the Health and Safety at Work Act requires us to provide systems of work that are, so far as is reasonably practicable, safe and without risks to health. These systems must take account of:-

• our organisation for safety;

• the co-ordination of the work of those involved;

• training, instruction and supervision;

• layout of plant and appliances;

• methods to be used; and,

• general conditions of work.

This duty is expanded by the current edition of the Management of Health and Safety at Work Regulations, which require us to carry out risk assessments to identify hazards, evaluate risks and implement suitable control measures.

Acknowledgement

Some of our Guidance Notes contain information reproduced with the kind permission of the Health and Safety Executive (HSE).

Warning

Some of these Guidance Notes contain references to BS/EN numbers. These numbers change when a standard to which they refer is updated or replaced. Therefore, if you will be relying on compliance with a BS/EN standard as a means of fulfilling your health and safety duties, we recommend that you check with BSI (www.bsiglobal.com) that the BS/EN numbers quoted are still current.

Section D

SECTION E:

MONITORING

Section E

MONITORING PROCEDURES

We recognise the need for regular safety inspections and will ensure that these are undertaken and recorded.

The following will ensure that areas under their control are inspected at the frequency shown:

Name

Area/Activity

Frequency

Managing Director

Health and Safety Policy

Annually

Insurances/Funding

Annually

Contracts

Manager/Supervisor

Risk Assessments, Training

Equipment Maintenance &

Inspection

Site Inspection

As necessary and at least annually

As required, depending on time spent on site

Contracts Manager/ Consultant

Workplace Inspection

Annually

Section E

MONITORING - YEAR PLANNER

Section E

Page: 83

MONITORING CHECKLIST

NAME: Gary Lemal

TITLE: MANAGING DIRECTOR

DATE: 19/10/2022

YES / NO

1.Has the Health and Safety Policy been reviewed in the last 12 months?

Yes

2.Are all liabilities insured adequately?

Yes

3.Are sufficient funds available for health and safety purposes?

Yes

4. Are there any proposed changes to the business that have implications for health and safety?

No

5. Have there been any changes in personnel that require health and safety responsibilities to be reassigned?

No

ASSESSMENTS

1.Are there any hazards that are not controlled?

No

2.Has a Fire Risk Assessment been carried out and reviewed annually?

Yes

3.Have risk assessments been completed for all work activities?

Yes

4.Is there an up to date Inventory of substances used?

Yes

5.Have Material Safety Data Sheets (MSDS) been obtained for all substances on your Inventory and have assessments been recorded for all substances?

Yes

6.Are the procedures for dealing with spillages written down?

Yes

7.Have all measures and actions decided upon as being necessary to prevent exposure to the risk been implemented??

Yes

8.Are employees wearing the protective equipment correctly?

Yes

9.Are there any changes, which need to be considered as part of the assessments?

No

TRAINING

1.Have all employees received suitable training covering their duties?

Yes

2. Has suitable and sufficient training been undertaken as per risk assessments and all employees been made aware of all known hazards and the precautions to be taken in connection with their work?

Yes

3.Have all employees been made aware of their legal responsibilities to:

3.1Carry out their duties in a safe and proper manner by:

• Making full and proper use of all safety equipment, devices etc. provided

• Reporting immediately any unsafe conditions, defective plant, equipment etc?

Yes

Yes

OBSERVATION

ACTION REQUIRED

Date Closed

Signed

MONITORING CHECKLIST

NAME: Gary Lemal

TITLE: SITE SAFETY INSPECTION

DATE: 19/10/2022

YES / NO

SITE INSPECTION

1.

HEALTH & WELFARE

1.1

Are adequate welfare facilities on site which include:

• Toilets, washing facilities, drinking water.

• Warm, Dry Shelter/rest area to take meals and refreshment.

• Changing and clothes drying facilities.

• Clean and well maintained.

Yes

Yes

Yes

Yes

2.

PERSONAL PROTECTIVE EQUIPMENT

2.1

Is suitable equipment/clothing provided, specific to the task and in good condition?

Yes

2.2

Are the employees making use of the protective clothing/equipment provided?

Yes

3.

FIRST AID

3.1

Is there a qualified First Aider readily available at all times?

Yes

3.2

Is a first aid box available on site and adequate stocks maintained?

Yes

4.

RISK ASSESSMENTS & SYSTEMS OF WORK

4.1

Are all risk assessments in place to identify the hazards and provide effective control measures? (incl Noise and Fumes emissions)

Yes

4.2

Are safe systems of work /Safe Operating Procedures of clearly defined and are all employees instructed in writing of such systems?

Yes

5.

OVERHEAD/UNDERGROUND SERVICES/3^rd PARTY PROTECTION

5.1

Have all necessary precautions been taken to safeguard against any risks to employees and/or damage to overhead/underground services?

Yes

5.2

Is there adequate protection and signage to safeguard 3^rd parties in proximity to the works being undertaken?

Yes

6.

TRAINING

6.1

Have all employees been trained in: Safe Systems of Work?

• Reporting of unsafe conditions and of all Accidents?

• Personal H&S Responsibilities?

• Use of Plant & Equipment for use on site?

Yes

Yes

Yes

7.

SECURITY

7.1

At the end of work, is the site left in a secure condition and all vehicles parked in a safe position and locked?

Yes

7.2

Are tools and equipment locked away or in a safe position when not in use?

Yes

LADDER INSPECTION

YES / NO

1.

GENERAL

1.1

1.2

Is there a Risk Assessment in place for safe use of Ladders/Steps etc Are there any loose or missing steps or rungs?

• Loose fastenings/brackets/stiles/rungs

• Buckled/twisted/distorted

Yes

No

No

No

2.

STEPLADDERS

2.1

Are:

• there any bent or loose hinges or loose/broken steps/spreaders?

• stops on hinge spreaders broken or missing/broken check cords?

No

No

3.

EXTENSION LADDERS

3.1

Are there any loose, broken or missing extension locks?

No

3.2

Are there any rusted or corroded metal parts?

No

4.

TRESTLES

4.1

Are there any loose or damaged hinges/spreaders/stops?

N/A

4.2

Are there any defective extension locks the centre section guides for extension out of alignment?

N/A

5.

POSITIONING AND USE OF LADDERS

5.1

Are ladders:

• Positioned on a firm, level surface at the correct angle (4:1 or 75% lean)?

• Secured at top and bottom/footed?

• Are tools secured by pouch/lanyard and rungs clear of obstructions and dirt/grease?

Training done

5.2

Are ladders marked with a local Ser No. in the work equipment register and inspected for defects before and after use?

Yes

5.3

Are all defects reported immediately and the ladder taken out of service until repaired or replaced with suitable written records kept?

Yes

Additional/Other Essentials Checks to made onsite:

OBSERVATION

ACTION REQUIRED

Date Closed

Signed

MONITORING CHECKLIST

NAME:

TITLE: WORKPLACE INSPECTION

DATE:

YES / NO

POLICY & GENERAL

1.Has the H&S Policy been reviewed in the last 12 months by the Director?

Yes

2. Has the Safety Handbook been communicated to staff and Employer Recognition Forms been completed – (place on employee files) ?

Yes

INSPECTION

1. Are all fire doors free from obstruction to allow the door closers to operate and kept unlocked when the premises are occupied?

N/A

2. Are all fire extinguishers wall mounted and kept free from obstruction and inspected annually by a competent person?

Yes

3. Have all staff been instructed and trained in fire evacuation procedures and recorded on induction documentation?

Yes

4. Are the first aid facilities adequate and are all staff aware of the arrangements for first aid?

Yes

5.Are welfare facilities suitable and sufficient in respect of:

• Toilet and washing facilities; regularly cleaned and kept in a tidy condition?

• Drinking water and facilities to prepare a hot drink and hot food?

• Suitable rest and changing area?

Yes

Yes

Yes

6. Are all floors, passages and stairs free from obstruction and maintained in good condition with adequate space between fixtures and fittings to allow staff and customers to pass safely?

Yes

7.Is a reasonable working temperature achieved and maintained?

Yes

8. Are all portable electrical appliances regularly inspected by a competent person and leads and cables in good condition and routed away from walkways?

Yes

9.Are portable electric heaters so positioned as not to be at risk?

N/A

10.Are all storage racks secure by design and in a stable condition?

Yes

11. Are all items of stock stored correctly and adequate means provided to gain access to the racking?

Yes

12.Are there adequate facilities provided for the storage and disposal of waste?

Yes

13.Have all employees been made aware of their legal responsibilities to:

Carry out their duties in a safe and proper manner?

Report any unsafe condition or defective equipment?

Yes

Yes

EQUIPMENT

1.GENERAL This is a COPY of Working Sheet in Workshop

1.1 Are there Risk Assessments in place for all work equipment, tools and machinery, ladders/steps etc?

Yes

1.2 Is all equipment marked with a local Ser No in the work equipment register and inspected for defects before and after use?

Yes

1.3 Are all defects reported immediately and the equipment taken out of service until repaired or replaced with suitable written records kept?

Yes

OBSERVATION

ACTION REQUIRED

Date Closed

Signed

SITE VISIT CHECK LIST

SITE DATE

COMMENTS

Health & Safety Plan

Housekeeping & Site Tidiness

Accident Book Latest Entry

Fire Plan

Warning Signs

Fire Equipment

Plant Operator Certificates

Scaffolding Register

Hot Work Permits

Pedestrian Diversion

Helmets

Pedestrian Covered Ways

Goggles

Safe Vehicle Access/Egress

Face Protection/Masks

Site Security

Hear Protection

Lighting

Overalls

First Aid / First Aider

Footwear

Eating & Rest Area

Specialist Wear (Chain Saw Outfit etc)

Toilets & Cleanliness

Electrical Tools

General Comments/Observations:

SECTION F:

RULES COVERING HEALTH

AND SAFETY AT WORK

EMPLOYEE RULES - GENERAL

1. WORKING PRACTICES

You must:-

• report to management immediately any fault or damage to equipment;

• use all substances, chemicals, liquids etc. in accordance with written instructions;

• dispose of all waste in the correct manner;

• return all articles etc. to their designated safe storage area when not in use.

You must not:-

• use equipment unless you have been trained and authorised to do so.

2. WORKING CONDITIONS/ENVIRONMENT

You must:-

• make proper use of any equipment or facilities provided to control working conditions and environment;

• keep all areas clear and in a clean and tidy condition;

• dispose of all refuse, scrap and waste materials using the facilities provided;

• clear up any spillage of liquids immediately.

3. PROTECTIVE CLOTHING AND EQUIPMENT

You must:-

• use all items of protective clothing and or equipment provided;

• store and maintain protective clothing and equipment in the approved manner.

You must not:-

• misuse or wilfully damage any item of protective clothing or equipment provided.

4. FIRE PROCEDURES

You must:-

• comply with the emergency procedures;

• report any use of fire fighting equipment.

You must not:-

• obstruct any fire escape route, fire fighting equipment or fire doors;

• interfere with or misuse any fire equipment provided.

5. VEHICLES

You must not:-

• drive or operate any vehicle for which you do not hold an appropriate driving licence or permit;

• carry unauthorised passengers;

• use our vehicles for unauthorised purposes;

• drive or operate vehicles whilst suffering from a medical condition or illness that may affect your driving or operating ability;

• drive or operate any vehicle whilst under the influence of alcohol, intoxicants or nonprescribed drugs;

• smoke in our vehicles.

6. ACCIDENTS/INCIDENTS

You must:-

• seek medical treatment for any injury you may receive, no matter how slight. Upon returning from treatment you must report the accident;

• report all incidents as soon as it is practicable;

• notify any incident in which damage is caused to property or equipment.

7. PERSONAL HEALTH

You must:-

• report any medical condition that could affect the safety of yourself or others;

• co-operate with us in the implementation of medical and occupational health provisions.

8. PERSONAL HYGIENE

Your general appearance and manner of dress must conform to our standards.

You must:-

• ensure personal hygiene by utilising the facilities provided;

• protect open wounds with the appropriate dressings;

• report any infections immediately.

9. FIRST AID DRESSING

Cover all cuts and sores with a waterproof plaster or dressing.

10. SMOKING

Smoking is not allowed on the premises.

11. JEWELLERY

You must not wear jewellery in areas where contact with moving parts of a machine is possible.

12. SHOES

Wear suitable footwear that will protect your feet. These should be flat or low-heeled, slip resistant and provide adequate upper protection.

Safety footwear must be worn where appropriate.

13. LIFTING and CARRYING

Do not lift if too heavy. Remember - back straight, knees bent.

Never stand on boxes, chairs or equipment to reach. Use appropriate access equipment.

14. WORK AREAS

You must:-

• keep work areas and aisles clear of obstructions likely to cause trips and falls;

• return tools and equipment to the correct storage area.

15. RULES COVERING GROSS MISCONDUCT

You will be liable to summary dismissal if you are found to have acted in any of the following ways:-

• a gross breach of the preceding safety rules;

• unauthorised removal of any item of first aid equipment;

• wilful damage to, misuse of, or interference with, any item provided in the interests of health and safety or welfare at work;

• unauthorised removal or defacing of any label, sign or warning device;

• misuse of chemicals, flammable or hazardous substances or toxic materials;

• smoking in any designated 'No Smoking' area;

• horseplay that could cause accidents;

• false statements or in any way deliberately interfering with evidence following an accident or dangerous occurrence;

• seriously overloading any item of lifting equipment;

• non-compliance with any controls provided in the pursuit of safety;

• failure to comply with risk assessment requirements.

SECTION G:

EMPLOYEE RECOGNITION

HS/0/ Section G

HEALTH AND SAFETY EMPLOYEE RECOGNITION

We accept our responsibilities to ensure your health and safety. The policies and procedures that you need to follow to prevent accidents and ill health are outlined in our Health and Safety General Policy and Safety Handbook. Where more specific guidance is required, this is contained in our safe systems of work. You will receive instruction in the safe systems of work that relate to the tasks that you perform.

As an employee of Groundcare, I have read the Safety Handbook and understand, accept and will comply with its contents as part of my contract of employment.

I understand that this handbook may be altered from time to time and that I will be kept informed of any changes therein.

Signature...... .............................................….

Print Name........Gary Lemal.............................................

Date...........19/10/2022 ....................................................

PLEASE RETURN COMPLETED FORMS TO THE PERSON RESPONSIBLE FOR SAFETY CONSULTATION.

Section G

SECTION H:

FORMS

ACCIDENT/INCIDENT REPORT

1. Address

2. Contact

3. Injured person’s

Surname Forenames

4. Injured person’s Address

5. 1. 1. Nat Ins No. Age Clock No

5. Normal Occupation

6. Occupation at time of accident

7. Exact location of accident

8. Date and time of accident

9. Date and time of ceasing work

10. State precise nature of injury

(If eye or limb state left or right)

11. Who was the accident reported to?

Date Time

12. Entry made in Accident Book BI 510 on

13. Enforcing Authority informed by telephone

Date Time

14. Report sent to Enforcing Authority on

15. Was first aid given on site?

16. Did the injured person go to hospital?

Give name of hospital

17. Was the injured person authorised to be at the place of the accident for the purpose of his/her work

18. How was the accident caused?

19. Give a full description of what happened

20. State what the injured person was doing at the time

21. Where falls of persons from heights or into excavations or holes are involved, state distance of fall in metres

metres

22. Use the reverse of this form for a sketch

23. What action has been taken to prevent recurrence?

24. Was machinery involved?

25. Give name of machine

26. Was it working at the time of the accident?

27. Names and addresses of witnesses to the accident. Obtain witnesses wherever possible. Attach statement from each witness. a.

b.

c.

This form was completed by:

Name Signed Date

RETURN COMPLETED FORM BY THE QUICKEST MEANS POSSIBLE TO THE MANAGING DIRECTOR.

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH REGULATIONS

SUBSTANCE INVENTORY

Name of Substance

Form

Pack Size

Use

Supplier

Data Sheet on file?

Assessment Complete

Date

Section H

Page: 104

EMPLOYEE TRAINING RECORD

Machinery/Equipment Process/Activities

Training given (describe)

Given by

Date deemed Competent

Employer’s signature

Employee’s signature

Date

Pesticide Application

PA1/6/AW LANTRA

Myerscough College

25/07/2016

23/10/2019

Wood Chipper

I day course

LANTRA Accredited

22/05/2019

23/10/2019

Section H

Page: 105

PERSONAL PROTECTIVE EQUIPMENT ISSUE RECORD

Name:_______________________________________________________

I hereby take receipt of the following:

Description

Quantity Issued

Date Issued

Issued By

Signature

I acknowledge that I have received training in the use and maintenance of the above equipment and have been told how I can obtain replacements. I agree to use the equipment in those areas designated and wherever instructed. I also accept responsibility for any loss or damage to the equipment and for reporting any defects.

Signed: .................................................

Date: ................................................................

PORTABLE ELECTRICAL APPLIANCE INVENTORY

Identification No.

Type of Appliance

Location

RESPIRATORY PROTECTIVE EQUIPMENT INSPECTION RECORD

Equipment Details

Equipment Type: …………………………… Manufacturer: …………………………

Description: ………………………………………... Identification No: ……………………

Date of examination

Name of examiner

Signature of examiner

Condition of Equipment:

Visual examination

Straps

Facepieces

Filters

Valves

Condition of Other Parts

Including external lines and filters

Defects Found

Mask

Filters/Canisters:

Oxygen or Air Apparatus

Pressure of oxygen/air

Airline-fed Apparatus

Volume flow of supplied air

Other Information

TESTING AND INSPECTION OF PORTABLE ELECTRICAL APPLIANCES

DESCRIPTION OF APPLIANCE: ______________________________________________

DEPARTMENT: __________________________ IDENTIFICATION NO. _______________

THE TESTING OF THE APPLIANCE MUST BE CARRIED OUT BY A COMPETENT PERSON TO PREVENT DANGER AND INJURY, E.G. QUALIFIED ELECTRICIAN.

TEST DATE

TESTED BY

RESULT OF TEST –

PASS OR FAIL &

REMOVED FROM USE

DATE RETURNED TO USE

A LIMITED INSPECTION OF THE APPLIANCE FOR SIGNS OF DAMAGE OR DETERIORATION TO CASING, PLUG, OR CONNECTING LEAD MAY BE CARRIED OUT BY A PERSON WHO HAS BEEN INSTRUCTED IN THESE REQUIREMENTS, AND OF THE POTENTIAL DANGERS AND SAFETY PROCEDURES.

INSPECTION DATE

INSPECTED BY

RESULT OF

INSPECTION PASS OR

FAIL & REMOVED FROM USE

DATE RETURNED TO USE

WEEKLY CHECKLIST FOR CARS AND VANS

Date:

Driver:

Make:

Model:

Reg. No.:

Odometer reading:

Record any defects, faults or damage or state satisfactory

Fuel/Oil Leaks

Brakes

Tyres

Wheels

Steering

Lights

Indicators

Wipers

Washers

Horn

Mirrors

Bodywork

Oil Level

Coolant Level

Screen Wash Level

Tyre Pressures

First aid kit

Hi Vis vest

Hazard warning triangle

If No Defects Found (please tick)

Driver’s Signature:

Action To Be Taken:

Manager’s Signature:

WORK EQUIPMENT INSPECTION RECORD

Equipment type:………………………………………………………………………………….

Equipment name: ………………………………………………………………………………..

Equipment identification no: …………………………………Info:……………………………

Location: ………………………………………………………………………………………….

Inspection date: ……./……/…… Job No:…………………………………

Inspected by:……………………………………… Signed: …………………………………

Position/title: ……………………………………..

Inspection details: Visual / fundamental check Dismantle / testing

Defects found :…………………………………………………………………………………… ……………………………………………………………………………………………………..

……………………………………………………………………………………………………..

Reported to: ……………………………………………………..Date: …../……../……..

Action taken: …………………………………………………………………………………….

…………………………………………………………………………………………………….

…………………………………………………………………………………………………….

Next recommended inspection date: …../……/……

Other information: ………………………………………………………………………………

…………………………………………………………………………………………………….

…………………………………………………………………………………………………….

…………………………………………………………………………………………………….

Section H

Page: 112