final report

In most cases, once the grant money is deposited into your account, you have one year to complete the project and submit a final report. Until this report is submitted, you are NOT eligible for additional K-12 Small Grants.

There are four steps required to complete this report and be done will all grant requirements:

1. You will need to complete the Record of Expenditures. This is a Google Sheet that will be copied to your drive. Once completed, you will share the document and paste the link into the reporting form. The Record of Expenditures is your accounting of how the funds (and match) were spent on the project. We do not require you to submit receipts. However, all grant recipients are expected to keep receipts for five years after the project completion and have them accessible by request of Department staff if an audit takes place.

2. Gather up any pictures, media coverage, and other items that you think are worthy to share with the Department that shows all the great work you did. We really want to see those pictures! They will help when we put together presentations about the grants. Also, if you have any curriculum or other resources that will be shared with the Department, this would be the time to gather them. For documents, it will be easiest in a PDF format.

3. Complete the Grant report form. This is where you will be able to provide us all of the details, successes and lessons you learned about your project. There is also a place to upload pictures and other documents. Please read the authorizations at the end which confirm the accuracy of the report.

4. Send an email to Eric Proctor and let him know that you completed the form.

That's it. Once you have completed all these steps, we will review the form and either: 1) officially close out your grant or 2) contact you with any additional questions.