Mail Merge

What is Mail Merge?

Mail merge is a word processing tool that facilitates the creation of form letters, mailing labels, envelopes, directories, and mass e-mail and fax distributions.

Terms Associated with Mail Merge

1. Main Document 

A main document is the file that contains the text and graphics that are the same for each version of the merged document.

2. Merge Field

A merge field is a placeholder that you insert in the main document.

3. Data Source

A data source is a file that contains the information to be merged into a document. For example, the list of names and addresses you want to include in a mail merge. A data source must be connected to a source document before you can use the information in it.

Activity

Prepare this document for mailing based on the information below.

1. Produce the main document and data file, following ALL instructions.

2. Create the letter in blocked style, using the following margins: 1 inch (2.54 cm) top and bottom, 1 inch (2.54 cm) left and right.

3. Save the main document as a letter.

4. Save the data file (in a table) as addresses.

5. Merge the documents 

6. Produce an envelope addressed to Mr Win Gasser.