FOGO NURSERY SCHOOL TRUST RULES AND REGULATIONS 2010

This document sets out the rules and regulations of Fogo Nursery School and is adopted by the trustees of

Fogo Nursery School at its AGM of September 2013.

The Deed of Trust of Fogo Nursery School remains the primary constitution of Fogo Nursery School.

l.         Name

The name of the playgroup is Fogo Nursery School, also referred to as The Fogo Nursery School Trust, and in this 2010 rules and regulations documents hereinafter referred to as the group.

2. EYS (formally SPPA) Membership

The group is a member of EYS (formally SPPA) having accepted the aims of the Association and paid the annual subscription.

3.     Aims and Objectives

The aim of the group is to promote the aims of the Scottish Pre-school play association which are to advance the education of pre-school children with the emphasis on play experience, so that they may take a constructive place in the community and to advance the education of their parents and other appropriate persons.

In furtherance of the above aims of the group shall seek:

a)              To provide a safe and satisfying group play in which parents take part when appropriate.

b)              To encourage other charitable activities through which parents may help the children.

4.     Powers

The group may wish to borrow or raise money for the objects and accept gifts on such terms and on such security as shall be deemed appropriate.

5.       Membership

The membership of the group is open and shall consist of:

a)              The parents or guardians of children on the attendance register of the nursery from time to time.

b)              Any registered child minder or adult family carer who regularly accompanies a child on the register.

All on payment of subscription (fees) as shall be agreed by the group.

6.    Council

a)              The affairs of the group Shall be under the control of the Fogo Nursery School Council, with a committee for the day to day running of its business.

b)              The council shall consist of the whole of the membership of the group and up to 5 co-opted members of the local community, who are not parents or carers of children on the attendance register. The council will select from its membership, a chairperson, secretary and treasurer as office bearers.

c)               The council shall hold in September of each year an Annual General Meeting at which members of the Nursery shall receive the annual report and examined accounts for the preceding financial year from the committee and elect the members of the committee. The members of the council shall determine the method of selection of the office bearers.

d)              The quorum for the meetings of the council shall be 5 members. Each of the council shall have one vote. When necessary, the chairperson will have a casting vote.

       The committee may call Special General Meetings and on the request of not less than 5 members of the council shall call a Special General Meeting within one month.

The notice and agenda for the Annual General Meeting and for any special meeting shall be sent to all the members in writing at least 14 days before the meeting.

Committee

a)              The management and control of the business of the council shall be carried out by the committee who shall report to each Annual General Meeting. The duties of the Committee include:

i)                appointing a capable independent examiner, who is not a member of the group to examine the accounts

ii)              hiring premises as may be needed

iii)             providing equipment as needed

iv)             managing the group finances efficiently.

v)              engaging staff and dealing with employment issues

vi)             controlling the admission of children and their enrolment on the attendance register

vii)           doing all such things as will properly attain the objects stated in clause 3

viii)           maintaining the group records appropriately

b)              The committee shall consist of:

i)                7 — 11 members including the chairperson, secretary and treasurer

c)               In the event of the death or resignation of an elected member the vacancy shall be filled by a member co-opted by the committee. The committee may fill casual vacancies among the office bearers of the council until the succeeding AGM.

d)              The committee shall retire each year at the AGM but shall be eligible for re-election.

i)                The committee shall meet as often as necessary as and not less than 6 times a year.

Paid play workers and other employees may attend meetings, unless the meeting is deemed to be closed by the Committee, but they will not have a vote

8.     Finance

a)               The Treasurer will open accounts with appropriate financial institutions which will be managed jointly by the office bearers.  Two authorised signatories will be required to sign cheques, one of whom shall be the Treasurer.  The Treasurer shall keep account of all income and expenditure and shall prepare accounts, which shall be submitted to a capable independent examiner and a report thereon obtained.

b)              The funds of the group shall be applied solely for the promotion and furtherance of its aims and members of the council or committee, or other persons associated with the running of the group with the exception of contracted wages or out of pocket expenses for group related expenditure made to any employee for services rendered or interest at a reasonable rate for money lent to the group. A voting member of the committee may not be appointed to a salaried office or receive any benefit in money or money's worth save as interest at a reasonable rate on money lent to the group.

c)               The attendance fees payable in respect of children attending the group must be fixed at the AGM and can only be changed, if necessary at the next AGM or by a Special General Meeting (see clause 6)

d)              In the event of the group being for any reason dissolved, the assets and funds of the group shall be transferred to the SPPA subject to the satisfaction of all debts and liabilities of the group.

9.     Alterations

No alteration shall be made to this constitution except by resolution of the members of the council in general meeting and with the consent of at least two thirds of the members present and voting thereat. Any notice of the proposed alteration must be sent to members with the notice under clause 6.