Tracking employee hours, managing payroll, and maintaining accurate accounting can be challenging without the right tools. TSheets (now known as QuickBooks Time) is a leading time-tracking solution, while QuickBooks handles accounting and payroll. Manually entering time data from TSheets into QuickBooks can lead to errors and consume valuable administrative hours.

TSheets QuickBooks integration automates this process, syncing employee hours, overtime, and job costs directly into QuickBooks. This ensures accurate payroll, simplifies invoicing, and improves overall workforce management.

This guide covers everything you need to know about TSheets QuickBooks integration, including benefits, setup, common issues, troubleshooting, best practices, and FAQs. For expert support, call 866-798-4134.

What Is TSheets QuickBooks Integration?

TSheets QuickBooks integration connects TSheets with QuickBooks accounting software, allowing seamless synchronization of employee hours and payroll data.

With this integration, businesses can:

• Automatically sync employee timesheets into QuickBooks

• Track regular, overtime, and PTO hours

• Allocate labor hours to projects or jobs for accurate cost tracking

• Simplify payroll processing and client invoicing

• Maintain accurate financial and workforce records

By automating time tracking and payroll, businesses reduce manual errors and save time.

Benefits of TSheets QuickBooks Integration

1. Accurate Time Tracking

Employee hours—including regular, overtime, and paid time off—sync automatically into QuickBooks.

2. Streamlined Payroll

Hours recorded in TSheets are directly imported into QuickBooks, ensuring precise payroll calculations.

3. Project and Job Costing

Track labor hours per project or job, making budgeting and cost management easier.

4. Time and Cost Savings

Eliminate manual data entry, reduce errors, and free up staff to focus on critical business tasks.

5. Compliance and Reporting

Maintain accurate time and payroll records to meet regulatory requirements and simplify audits.

For setup or troubleshooting, call 866-798-4134 for professional assistance.

What Data Syncs Between TSheets and QuickBooks?

TSheets QuickBooks integration typically includes:

• Employee Hours – Regular, overtime, and PTO

• Timesheets – Weekly or bi-weekly payroll timesheets

• Project and Job Hours – Allocate labor costs accurately

• Payroll Data – Wages, overtime, and deductions

• Invoicing Data – Billable hours synced for client invoices

How to Set Up TSheets QuickBooks Integration

Follow these steps to integrate TSheets with QuickBooks:

Step 1: Confirm Compatibility

Ensure your TSheets subscription supports integration with QuickBooks Online or Desktop.

Step 2: Connect TSheets to QuickBooks

Log in to both TSheets and QuickBooks. Follow the integration setup prompts and authorize the connection.

Step 3: Map Employee Data

Make sure employees in TSheets match employee profiles in QuickBooks for accurate syncing.

Step 4: Configure Payroll and Job Settings

Map pay rates, overtime rules, and project codes from TSheets to the appropriate QuickBooks accounts.

Step 5: Test the Integration

Run a test payroll or timesheet batch to ensure hours, pay, and project costs sync correctly.

For setup issues, call 866-798-4134 for professional support.

Common Issues with TSheets QuickBooks Integration

Businesses may encounter:

1. Timesheets Not Syncing

Employee hours may fail to sync due to mismatched employee IDs or incorrect account mapping.

2. Duplicate Entries

Duplicate payroll entries may occur if data is synced multiple times without proper configuration.

3. Incorrect Pay Calculations

Overtime, PTO, or billable hours may be calculated incorrectly if pay rates or mapping are misconfigured.

4. Missing Project or Job Data

Hours for certain projects or jobs may not appear in QuickBooks if codes are not mapped.

5. Reconciliation Errors

Payroll totals or project costs may not match QuickBooks if timesheet data is incomplete or incorrect.

For persistent issues, contact 866-798-4134 for troubleshooting support.

How to Fix TSheets QuickBooks Integration Problems

1. Verify Employee Mapping

Ensure all employees in TSheets match profiles in QuickBooks.

2. Check Payroll and Job Settings

Review pay rates, overtime rules, and project/job mappings for accuracy.

3. Update Software

Use the latest versions of TSheets and QuickBooks to avoid compatibility issues.

4. Manual Sync

Most systems allow manual syncing to fix missing or failed entries.

5. Contact Support

For complex problems, call 866-798-4134 for expert assistance.

Best Practices for TSheets QuickBooks Integration

• Keep employee records consistent across TSheets and QuickBooks

• Reconcile payroll and project hours regularly

• Map pay rates, overtime, and project codes accurately

• Monitor sync logs for errors

• Backup QuickBooks data before performing bulk imports

Following these practices ensures accurate accounting and smooth integration.

Why Businesses Use TSheets QuickBooks Integration

Businesses use TSheets QuickBooks integration to:

• Automate time tracking and payroll processing

• Reduce errors in manual data entry

• Track labor costs by project or job accurately

• Simplify payroll reconciliation and reporting

• Save time and improve workforce management

Frequently Asked Questions (FAQs)

1. Can TSheets integrate with QuickBooks?

Yes, TSheets integrates with QuickBooks Online and Desktop, syncing employee hours and payroll data.

2. Can QuickBooks automatically record employee hours?

Yes, all hours tracked in TSheets—including overtime and PTO—sync automatically.

3. Can project hours be tracked for job costing?

Yes, hours can be allocated to projects and synced to QuickBooks for accurate cost tracking.

4. Can I reconcile payroll using TSheets data?

Yes, payroll and timesheet data can be reconciled efficiently in QuickBooks.

5. Why are some timesheets not syncing?

Incorrect employee mapping, missing project codes, or outdated software may prevent syncing. Call 866-798-4134 for help.

6. Is TSheets QuickBooks integration secure?

Yes, it uses encrypted connections and secure authentication.

7. Do I need technical skills to set up integration?

Basic setup is user-friendly; complex workflows may require expert assistance.

8. Can multiple TSheets accounts be connected to QuickBooks?

Yes, depending on your QuickBooks version and integration settings.

9. Can I track overtime and PTO accurately?

Yes, all overtime and paid time off hours are tracked and synced automatically.

10. Where can I get professional help with TSheets QuickBooks integration?

For setup, troubleshooting, or advanced configuration, call 866-798-4134.

Final Thoughts

TSheets QuickBooks integration is essential for businesses that want to automate time tracking, payroll, and job costing. By syncing employee hours, overtime, PTO, and project data into QuickBooks, businesses save time, reduce errors, and gain real-time insights into labor costs.

For professional support with integration setup, troubleshooting, or configuration, call 866-798-4134 for expert QuickBooks assistance.