Statutes

Chapter 1 – Introduction

1.1 There is formed, within the framework of law n° 1.355 of December 23, 2008, as amended, for an unlimited period, a federation called "Monaco Urban Sports Federation" governed by the general principles of law applicable to contracts and obligations and the provisions of these statutes.

1.2 The official name of the Organization is Monaco Urban Sports Federation hereinafter the “Organization” and shall have a fixed address at 41, avenue Hector Otto, Le Patio Palace, 98000 Monaco

1.3 The official colours of the Organization are white and red, and the official emblem of the Organization is the one attached in annex 1. In order to change the colour and the emblem there is no need for an AGM but only a decision of the Executive Committee. 

1.4 The ultimate aim of the Organization is to administer its sports in accordance with the rules and regulations of the local authorities and to assist in the physical and moral education of its players through the local authorities.

1.5 The Organization shall not have any connection with partisan politics and it will be non-denominational and apolitical. Membership is open to any citizen, resident or legal visitor, regardless of gender, race, age, religion, cultural background or sexual orientation.

1.6 The official languages of the Organization are French and English.

1.7 The Organization is autonomous, independent and based on the principle of volunteering. It excludes any promotion of private interests and is not established for the scope of profit, in line with the local Laws of Monaco. This notwithstanding, the Organization may:

(a) Obtain a pecuniary gain from its activities when such gain is not received or accredited to its members but is intended exclusively for the achievement of the purposes and objectives of the Organization.

(b) buy or sell or is otherwise involved in trading activities of goods or services where such activities are carried out exclusively to fulfil  its  principal  purposes  and objectives.

1.8 a) If at any time the Organisation shall pass in General Meeting by a majority comprising seventy-five per cent (75%) of all the registered Members present and entitled to vote a resolution of its intention to dissolve, the Executive Committee shall take immediate steps to settle any debts, and dispose of the monies and property remaining as determined by the General Meeting; and thereupon the Organisation shall for all purposes be dissolved

b) In the event of dissolution of the Organisation, any remaining funds and/or property shall be donated to either, a voluntary non-profit making organisation, a non-profit charitable institution or the Voluntary Organisations Fund chosen by the outgoing Executive Committee.  

c) In the event of dissolution of the Organisation, the outgoing Executive Committee is to inform the local authorities within 15 days of the decision taken to dissolve.

1.9 Organization is an apolitical and non-confessional association which aim is to promote, to organise, to regulate and to spread the urban sports practise among all people, both amateur and elite level, including all disabilities. The urban sports are:

- Flying disc (all the disciplines under WFDF)

o Ultimate

o Beach ultimate

o Disc Golf

o Freestyle

o Guts

o Overall

o Parasports

- Canoe (all the disciplines under ICF)

o Canoe Sprint

o Paracanoe

o Canoe Slalom

o Extreme Canoe Slalom

o Canoe Wildwater

o Canoe Marathon

o Canoe Polo

o Dragon Boat

o Canoe Freestyle

o Canoe Ocean Racing

o Stand Up Paddling

o Waveski Surfing

o Canoe Sailing

o Va'a slider

o Rafting

- Rafting (all the disciplines under WRF)

o RX

o Slalom

o Downriver

o Pararafting

- Skate Sports (all the disciplines under WorldSkate)

o Skateboarding

o Speed

o Artistic

o Inline Alpine

o Inline Downhill

o Inline Freestyle

o Inline Hockey

o Rink Hockey

o Roller Derby

o Roller Freestyle

o Scooter

o Skate Cross

- Icestock Sport (all the disciplines under IFI)

o Team

o Target

o Long Distance

- Dodgeball (all the disciplines under WDA)

- Fistball (all the disciplines under IFA)

- Sport for All

- All the disciplines under the Urban Sport fields

and all the relative disciplines. Its structure is based on egalitarian criteria, aimed at guarantying the right to take part in the sport practise to all its members, in condition to equality (non-discrimination, particularly but not exhaustive related to gender, age, religion, disability, sexual orientation, race, cultural background etc.) and to equal opportunities and in accordance with the local Laws and the local authorities.

Therefore, the organization aims to:

a) Promote and regulate the urban disciplines and other connected activities.

b) Be in charge of the elite sports, technical and organisational preparation of the national teams, whenever they join the Paralympics or Olympic Games or other international competitions.

c) Be in charge of the elite sports, technical and organisational preparation of the national teams and competitions (national and international) for urban sports and all the relative disciplines

d) Convene, organise, and patronise sport competitions related to any sport, and at any level, either regional, national or international.

e) Pursue the following objectives: enrolment of new athletes, wide disclosure of the federal sport message, and organisation of youth sport events or other events in which sport can be elevated as direct means of integration and socialisation for people affected by any kind of disability.

f) Promote studies and researches in the sport sector and the related fields, from the medical, social, economic and juridical perspective, even by the institutions of special Commissions.

g) Organise, coordinate and participating in socio-medical sport events and activities, 

h) Promote the relations and the information flow between the Organization and all the associations, federations or groups of people that, in Monaco or abroad, pursue analogous objectives.

i) Study technical issues related to the execution at a practical level of the sports addressed to all athletes, specifically on people with any kind of disability.

j) Promote cultural and collaborative relations between doctors, sociologists, psychologists, and any others who might be interested in the aims and purposes of the Organization.

k) Collaborate with educational institutions and universities with the aim of promoting and spreading the sporting practice.

l) Support formative activities through different initiatives, even in collaboration with other Olympic and Paralympic Sports Federations and other designated institutions/public authorities.

m) Contribute to the adoption of anti-doping measures, either preventative or repressive, and of healthcare safeguarding measures of the athletes.

n) Directly follow to following the WADA Code and any other WADA policies on anti-doping adopting them as a part of the rules.

o) Look after the members of the teams in preparation for the national and international championships.

p) Publicly represent the sport’s interests.

q) Collaborate with the national and international sports federations.

r) Support the existing teams and the ones in formation.

s) Promote and regulate urban sports and associated disciplines

t) Promote and regulate the sporting discipline addressed to wheelchair and amputees’ athletes and other connected activities

u) Promote urban sports.

v) Look after amateur level urban sports at national and international levels, even included the sport for all activities. 

1.10 The Legal Representation of the Organisation shall be vested in the President of the organisation.

Chapter 2 – Membership 

2.1 Applicants for membership of the Organization need to be approved by the Executive Committee, hereinafter the “EC”.

2.2 The Executive Committee has the right to accept or reject any application for membership which it receives. Every member of the EC has the right to request a secret vote in relation to any application received by the EC.

2.3 In the case that the application is rejected by the EC, the applicant has no right to request any information about the voting of the EC or ask for the reason as to why his application was rejected.

2.4 The yearly amount for membership is determined by the EC and must be paid up to the end of December of the current year.     

2.5 Proof of membership shall be given to each member, and it is the right and duty of each member to have a copy of this statute. 

2.6 The Secretary General is obliged to prepare and present a list of members updated up to 48 hours before the Annual General Meeting. Only the members on the list are eligible to vote if the need arises. 

2.7 Every person employed with the Organization cannot become a member.

2.8 The EC has the right to take disciplinary measures which it deems necessary, including the suspension or dismissal, of those members whose behaviour puts the Organization into disrepute or violates one or more articles of this statute. 

Chapter 3 – Honorary Appointments

3.1 The EC may appoint honorary presidents of the Organization. However, the honorary presidents may not be more than five (5).   

3.2 In order to be valid, every such appointment must be approved in an Annual General Meeting or Extraordinary General Meeting after a motion of the EC, and in which the reasons of the EC for such appointment should be made clear.

3.3 The EC may appoint persons to honorary posts of the Organization and may remove such posts by means of a motion in an Annual General Meeting or an Extraordinary General Meeting.   

3.4 Every honorary appointment is lost if the person holding it becomes a member of another Organization of the same sport.

Chapter 4 – General Meetings 

4.1 A general meeting must be held annually and be called the Annual General Meeting, hereinafter the “AGM”. The meeting will be held at the end of the season, after all the competitive games are over. 

4.2 Apart from the AGM, there may be held other General Meetings, which are called Extraordinary General Meetings, hereinafter the “EGM”, if the EC deems fit or if there is a request in accordance with Article 4.3.

4.3 Not less than the twenty percent of the members, who are in order in the payment of their membership fees, have the right to request in writing the Secretary General to call an EGM, in which case they must state the purpose of such request.    

4.4 The Secretary General shall thereupon inform the EC of the request, and if the EC deems the request to be valid, the Secretary General shall call the EGM within thirty (30) days from the date of the request.

4.5 A seven days’ notice shall be given to the members prior to the date of the AGM or any EGM. This notice is effected by means of a circular issued by the Secretary General.  

4.6 The AGM or an extraordinary general meeting requires a quorum of 25 percent of the members, but for an amendment to the statute, there must be a quorum of 51 percent of the members.

4.7 In there is no quorum, the AGM or extraordinary general meeting shall be delayed by thirty (30) minutes after the announced time of the meeting. If after thirty minutes there is still no quorum, the AGM or extraordinary general meeting shall be adjourned. If again there will be no quorum, the AGM or extraordinary general meeting   will be validly held by the members present at the meeting. 

4.8 Every decision at the meeting shall be taken by a majority by show of hands or by a secret vote if this is requested even by a single member.  

4.9 Who presides the meeting shall not vote unless the votes are equal in number. 

4.10 Every motion which is proposed in an AGM or in an EGM shall be sent to the Secretary General at least twenty days before the meeting. The Secretary General, after forwarding it to the EC, shall include it in the Agenda and send it to all the members together with the circular of the AGM or the EGM.

4.11 If the motion presented in the AGM or EGM is not approved, it shall not be proposed again before a year is passed.

4.12 No activity shall be held at the Organization during the AGM or EGM unless the permission of the EC is obtained. 

4.13 No one can propose or second a member who is not present at the AGM or EGM.

Chapter 5 - Auditors

5.1 The Organization shall have professional auditors who are appointed by the EC and approved at the AGM.

5.2 The appointment of the auditors shall be valid for two years.

5.3 The annual accounts of the organization are to be drawn up for a financial period commencing on 1st January and ending on the 31st December of each year as prescribed by law.

Chapter 6 -    Administration

6.1 The Organization shall be administered by the EC which is the sole official representative of the Organization.

6.2 The EC may appoint boards or sub-committees as necessary. The functions of these boards or sub-committees shall be established by the EC.

Chapter 7 – The Executive Committee (EC)

7.1 The EC shall be composed of three Official Members, namely the President, the Secretary General and the Treasurer and other members called the Executive Members. The numbers of the other members will be decided by the EC before the election process. The Federation is divided in independent division, and the head of each division have the right to nominate a vice president. The divisions are one for each sports department: Flying disc, orienteering, canoe, rafting, dancesport, parasport, Skate Sports and sport climbing.

7.2 The appointment of the official members shall be carried out by election among the members and shall be valid for a period of four (4) years.

7.3 In the event that one of the official members resigns, the vacancy shall be filled by the candidate who is the first in the list of those not elected in the last vote which was held for the vacant post. 

7.4 In the event that one of the official members resigns and there is no list of candidates who have not been elected in the last vote which was held for the vacant post, there shall be held an election among the members of the Organization within a period of time which is not more than one month from the time that the post became vacant. 

7.5 In the event that after the call for new nominations in accordance with Article 7.4, no nomination is received by the Electoral Commission, the other officials have the right to appoint a member to fill in the vacant post, and within a period of time which is not more than fifteen days, an EGM shall be called in order to confirm the appointment of the member.    

7.6 If such resignation occurs when no more than two months remain for the election of the official members, the EC may appoint a member of the Organization to fill in the vacant post in an acting capacity. In such a case there shall be no need for confirmation in a general meeting.  

7.7 In the event that an official member resigns from his office in order to occupy a post of higher importance in the administration of the Organization, the EC shall have the right and obligation to appoint a member of the Organization to fill in the vacant post and such appointment terminates at the end of the period for which the official member who has renounced his office has been given the appointment. 

Executive Members 

7.8 The appointment of the Executive Members is carried out by election among the members of the Organization and shall be valid for a period of four (4) years. 

7.9 In the event that one of the Executive Members resigns or for any reason ceases to hold office, the vacancy shall be filled by the candidate who is the first in the list of those who have not been elected in the last vote held. 

7.10 If there is no such list, an election must be called among the members in order to fill in the vacancy.  

7.11 If there are no nominations, the EC shall appoint a member of the Organization to fill in the vacancy and within a period of time which is not more than fifteen days, an EGM shall be called in order to confirm the appointment of the member.    

7.12 If the resignation occurs when two months or less remain for the election of the Executive Members, the post remains vacant.

7.13 The EC retains the right to co-opt members, whether with or without the approval of a general meeting, or with or without voting.

Chapter 8 – The Appointment of Boards or Sub-committees

8.1 A board or sub-committee shall be composed of a chairman, secretary, cashier and a number of other members which is not more than eight (8).

8.2 The Chairman of the board or sub-committee shall be a member of the EC and his appointment is made by the EC in its first meeting after the AGM and the appointment shall be valid for four (4) years.

8.3 The secretary, the cashier and the members of a board or sub-committee shall be approved by the EC within a month after the AGM and their appointment shall be valid for four (4) years. 

8.4 In the event that in a board or sub-committee there is disagreement on any matter, the Chairman of that board or sub-committee shall refer that particular matter to the EC for its final decision.

8.5 No member of the EC or of any board or sub-committee shall be given any payment from the Organization, but if the necessity arises, remuneration may be given in an amount to be decided by the EC.

Chapter 9 - The functions of the management bodies and key posts 

The Executive Committee

9.1 The EC is obliged to draw up the Organization’s policy, to supervise and direct the work of all the other bodies and to work constantly in the interests of the Organization.

9.2 The EC has the right to approve or disapprove any expenditure in the amount of more than one thousand Euros of anybody constituted within the Organization. 

9.3 The EC shall meet at least once every sixth months.    

9.4 A member of the EC who does not attend three (3) consecutive meetings without notice and/or valid reason, can be removed and replaced in accordance with the rules outlined in Chapter 7. 

9.5 The President is the main leader of the Organization and has the right to appear in every occasion on behalf of the Organization and chair every meeting of every constituted body within the Organization.

9.6 The President must convene, through the secretary general, all the meetings of the EC and the general meetings. No meeting may be held without his approval. 

9.7 The Vice-president has the obligation to take on all the responsibilities of the President, when the latter is not in a position to perform his duties. 

9.8 The Secretary General has the obligation to register everything which is done during the general meetings and the meetings of the EC and to keep all the correspondence of the Organization. 

9.9 The Secretary General must prepare an administrative report for the AGM to give an account of the work of the EC. At the same time he is to ensure that the boards and sub-committees within the Organization prepare an account of their work to be presented in the AGM.   

9.10 The Secretary General must be informed of any meeting which is going to be held by the sub-committees and/or boards appointed by the Organization. The secretaries of the sub-committees or the chairmen of the boards must inform the Secretary General, by means of an agenda, of any meeting at least three (3) days before the day of the meeting.  

9.11 The Treasurer has the obligation to keep a record of the revenue and expenditure with the date when made, and is responsible for all the finances of the Organization. He is to see that an official receipt is given for all the moneys received by the Organization.

9.12 He is duty bound to keep the EC informed of the financial situation of the Organization by means of a detailed report to be given with in the first week of each month. 

9.13 He is also duty bound to monitor the finances of the sub-committees and/or boards within the Organization.

9.14 The Treasurer has the right and obligation to dismiss any member of a sub-committee or board in the event that he comes to know of any financial irregularities, and he must immediately inform the President and the Secretary General in order to convene the EC for any decision to be taken. 

9.15 The Treasurer must not keep more than one thousand Euro (£1,000) in cash at hand. The rest of the money must be deposited in bank accounts. The signatories on bank accounts of the Organization must be the Treasurer together with the President or the Secretary General.

9.16 In the AGM the Treasurer must give an account of all the year, signed by an Auditor, and must make a comparison with the account of the previous year. 

9.17 The other members of the EC are obliged to assist the official members in the administration of the Organization, through their work and contribution, both during meetings and outside meetings. 

Chapter 10 - Elections 

10.1 As soon as the season is terminated, an AGM must be held where the members nominate and appoint three (3) Commissioners and a substitute from among them to administer the elections for the appointments described in Chapter 7.

10.2 No Commissioner or substitute may contest the elections for an appointment to a post in the EC. 

10.3 The appointment of a Commissioner is valid for a period of a year until before the following AGM. 

10.4 The Commissioners, after they are approved, shall announce the date and time of the elections and shall administer the process as to how they receive the nominations for the appointments in the EC in the best interests of the Organization. 

10.5 Each proposed candidate must have been a member of the Organization for at least one (1) months.

10.6 Each nomination must be signed by proponent member and a seconder member, together with the signature of the proposed candidate and his declaration that he accepts his nomination. 

10.7 If a candidate is elected for more than one official post, shall inform the Commission within twenty four hours about which post or posts he is to reject, and the vacant post/s shall be filled in in accordance with the rules stipulated in Chapter 7. 

10.8 Persons who are proposed after the time of closure for nominations shall not be accepted.

10.9 The Commissioners have the right to request the candidates every type of identification document which they deem necessary.

10.10 The ballot papers shall be printed and signed by the Commissioners.

10.11 The ballot papers which the Commission is duty bound to prepare are the following:

a) The ballot papers for the election of the President;

b) The ballot papers for the election of the Secretary General;

c) The ballot papers for the election of the Treasurer;

d) The ballot papers for the election of the executive members of the EC.

10.12 In the event that the posts mentioned in Article 10.11 (a) to (c), namely the posts of the official members of the EC, are contested by only one candidate, there shall still be an election  and the candidate must be confirmed by 50% and one of the votes cast. In the case that the post is contested by more than one candidate, the candidate who obtains the majority of votes in his favour is declared elected.

10.13 In the event that the posts mentioned in Article 10.11 (d), namely the posts of the executive members of the EC, are contested by only three candidates, that is the stipulated number, those candidates shall be declared elected. In the case that the posts are contested by a greater number of candidates, those candidates who obtain the greater number of votes are elected.  

10.14 In the event that one or more of the posts of the executive members remain vacant notwithstanding Article 11.13, the vacant post or posts are filled in from the nominations of the executive members. 

10.15 If there are not enough nominations, the new EC has the right to nominate a member of the Organization for the post. 

10.16 In the event that in any election where there are more than one candidate for a post in the EC, and more than one candidate obtain the same number of votes, there shall be held an election between them not later than five (5) days  after the result is announced.

10.17 The Secretary General shall provide the Commission with a list of the members of the Organization, and it shall take note on the same list of these who vote at the elections. 

10.18 As soon as the counting of votes is completed, the Commissioners shall put up a list with the results on the Notice Board of the Organization. 

10.19 The Commission shall give the lists and ballot papers to the Secretary General for safe keeping and shall not be destroyed before three (3) years in the case of an election of an Official Member and one year in the case of the election of an Executive Member.

Chapter 11 - General Rules

11.1 There shall be no collection of money without the permission of the Treasurer.

11.2 Any request so that a member appears before the EC must be sent in writing to the Secretary General who shall bring it forward before the EC in the first meeting which it holds.

11.3 No flags shall be flown from the Organization except the official flag of the Organization, the national flag and the ones approved by the executive committee.

11.3.1 The court of appeal for any decision made by the Association is the Court for Arbitration in Sport. The Organization accepts the jurisdiction and decisions of the Court of Arbitration for Sport (CAS).

11.3.2 The Organization strives to have its Executive Board Members to be equally represented from each gender

11.4 No Article of this Statute shall be amended without the approval of an AGM or EGM.   

Monaco, 13/08/2024