Roles and responsibilities

Chairperson - position vacant

Role:

Lead the club, ensuring strategic direction, effective governance, and fostering external relationships.

Responsibilities: • Preside over committee meetings, ensuring all voices are heard. • Develop and implement club strategies and policies. • Act as the main spokesperson for the club. • Ensure adherence to the club's constitution and rules. • Foster relationships with external stakeholders and organizations.

Club Secretary - Gary Reid

Role: Manages administrative tasks and ensures effective communication within the club.

Responsibilities: • Prepare and distribute meeting agendas and minutes. • Maintain accurate records of club activities and membership. • Manage correspondence and communication with members and external entities. • Ensure compliance with regulatory requirements. • Coordinate with other committee members to facilitate club activities.

Treasurer - Alex Lawrie

Role: Manages the club’s finances, ensures financial health, and oversees equipment and court bookings.

Responsibilities: • Maintain accurate financial records and accounts. • Prepare and present financial reports and budgets. • Manage income, including membership fees and sponsorships. • Oversee club expenditures and ensure proper authorization. • Ensure compliance with financial regulations and audit requirements. • Ensure the club has all necessary equipment (shuttles, nets, peg boards, etc.). • Manage court bookings to ensure availability for club activities.

Match Secretary - Chandra Singh

Role: Coordinates match logistics and ensures smooth scheduling of fixtures.

Responsibilities: • Confirm court availability dates and times. • Receive team member lists from the selection committee. • Prepare 'team exclusion' spreadsheet to avoid scheduling conflicts for players. • Solicit dates to avoid from all team players. • Attend fixture meetings. • Contact clubs that don't attend fixture meetings. • Document the full fixture list and ensure it is communicated to all team captains. • Manage changes to fixtures in coordination with team captains.

Welfare and Safeguarding Officer - Gilly verry

Role: Ensures the welfare and safeguarding of all club members.

Responsibilities: • Develop and implement welfare and safeguarding policies. • Conduct regular risk assessments and safety audits. • Provide guidance and training on welfare and safeguarding matters. • Address any welfare concerns raised by members. • Ensure compliance with relevant safety regulations and best practices. • Require a valid safeguarding qualification (the club can help obtain this).

Publicity Officer - Danielle Lieu

Role: Manages the club’s online presence and promotes activities through digital platforms.

Responsibilities: • Update and maintain the club’s website with current information and events. • Manage social media accounts, posting regular updates and engaging with members. • Promote club events, matches, and activities through online channels. • Ensure digital content is accurate, relevant, and engaging. • Monitor and respond to online inquiries and feedback.

Team captains - various

Role: Represents the club at home and away matches, liaising as necessary with opposing captain.

Responsibilities: -  Check that you have a full team available for all matches and notify club Match Secretary if you have only 2 pairs for a 3 pair match or if you cannot field a team, • maintain a supply of shuttlecocks for each match  • Collect match fees and pass cash to Treasurer • Ensure that the scorebook is completed correctly with full names of players and send a copy of the score sheet to the League  • Update match score online if your team wins the match.