Export Import License (IEC) – Step-by-Step Online Guide
Export Import License (IEC) – Step-by-Step Online Guide
In the contemporary global economy, the ambition to participate in international trade is a key driver for business growth and diversification. For any firm in India aspiring to either import raw materials or export finished goods, the single most critical legal document required is the Export Import License.
In India, the term Export Import License is predominantly used interchangeably with the Importer-Exporter Code (IEC). This is a unique, 10-digit alpha-numeric code issued by the Directorate General of Foreign Trade (DGFT), which operates under the Ministry of Commerce and Industry, Government of India. The IEC acts as the mandatory primary identification number that grants a business the legal authority to engage in cross-border trade transactions.
Without a valid IEC, Indian Customs authorities will not clear shipments, and authorized banks cannot process foreign currency payments for either imports or exports. Therefore, obtaining this code is the foundational step—the legal 'key'—that unlocks access to global markets, supply chains, and government incentives provided under the Foreign Trade Policy (FTP). While the IEC serves as a general license for all international trade, it is crucial to understand that for certain sensitive or restricted goods (like chemicals, firearms, or specific defense items), a secondary, product-specific license or permission may still be required from the relevant government ministry.
The IEC is more than just a registration number; it is a critical regulatory instrument that streamlines and validates a business’s international activities.
1. Mandatory Legal Authorization
The Foreign Trade (Development and Regulation) Act, 1992, mandates that no person or business entity can undertake import or export activity without obtaining an IEC, unless specifically exempted. This ensures that every entity participating in trade is officially recognized and compliant with national laws.
2. Facilitating Customs Clearance
The IEC is the primary identifier checked by Indian Customs at every port (sea, air, or land). It is essential for generating and filing the required customs declarations: the Bill of Entry for imports and the Shipping Bill for exports. Without an active IEC, the movement of goods across borders is simply impossible.
3. Enabling Financial Transactions
Banks dealing in foreign exchange must have a valid IEC to process international money transfers related to trade. This code is required when you remit funds for imported goods or, conversely, when you receive foreign currency payments from overseas buyers for exported goods. It ensures all trade-related financial flows are duly recorded.
4. Access to Government Benefits and Incentives
This is one of the most significant commercial benefits. Exporters must possess an IEC to avail themselves of various export promotion schemes offered by the DGFT. These incentives, which improve profitability, include:
RoDTEP (Remission of Duties and Taxes on Exported Products): Provides a refund of various central, state, and local taxes/duties that were incurred during the manufacturing and distribution of exported products but were not refunded under other schemes.
Export Promotion Capital Goods (EPCG) Scheme: Allows the import of capital goods at concessional or zero customs duty, provided the exporter fulfills a specified export obligation.
Drawback of Duties: Allows the refund of customs duty paid on imported inputs used in the manufacture of goods that are subsequently exported.
Obtaining the Export Import License has been simplified and is now a completely online, paperless process. The IEC is now intrinsically linked to the firm's Permanent Account Number (PAN).
Key Prerequisites
Valid PAN: The business entity (Proprietorship, Company, LLP, etc.) must have a valid PAN. The IEC issued will be the same as the PAN of the firm.
Bank Account: A current bank account must be operational in the name of the firm.
GST Registration (Recommended): While not strictly mandatory for all entities to apply for IEC, having a Goods and Services Tax Identification Number (GSTIN) is highly recommended for all commercial trade activities, especially for seamless movement and claiming export benefits.
Essential Documents (for online upload)
Document
Requirement
Purpose
PAN Card Copy
Copy of the firm's PAN Card.
Primary identification for the IEC.
Proof of Address
Sale Deed, Lease Agreement, Utility Bill (Electricity, Telephone) in the firm's name.
Verification of the principal place of business.
Bank Certificate/Cancelled Cheque
A cancelled cheque leaf or Bank Certificate issued by the banker.
Must show the firm's name, bank account number, and IFSC code.
Digital Photograph
Passport-size photo of the applicant/signatory.
Personal identification for the profile.
The application for the Export Import License (IEC) is managed entirely through the official DGFT (Directorate General of Foreign Trade) portal. The process is designed to be swift, with the code often being issued within minutes upon successful submission.
Step 1: DGFT Portal Registration
The applicant must first register on the DGFT website as an "Importer/Exporter." This involves providing basic details like the PAN, valid mobile number, and email ID, followed by OTP verification.
Step 2: Applying for New IEC
After logging in, the user navigates to the "Services" section and selects "IEC" to start the application (ANF 2A format).
Step 3: PAN-Based Auto-Verification
The system automatically fetches and verifies primary details of the business entity (name, legal structure) using the PAN, linking the application to the Income Tax and MCA databases.
Step 4: Data Entry and Document Upload
The applicant completes the form by providing mandatory information:
Details of the entity's proprietors/partners/directors.
The firm's bank account details (which are validated through the Public Financial Management System - PFMS).
Nature of the business (manufacturer, merchant exporter, service provider).
Uploading the required documents (Bank Proof, Address Proof).
Step 5: Fee Payment and Final Submission
The mandatory government application fee of ₹500 is paid online. The application is finalized by signing it digitally using either an Aadhaar e-sign or a Digital Signature Certificate (DSC).
Step 6: Issuance and Activation
Upon successful submission, the e-IEC (electronic IEC) is often auto-generated immediately. The certificate, containing the 10-digit code, can be downloaded from the DGFT dashboard and is also emailed to the applicant. The IEC becomes active immediately on the DGFT system and reflects on the Customs portal (ICEGATE) in real-time.
One of the most attractive features of the Export Import License (IEC) is its permanent validity. Once issued, it remains active for the entire life of the business entity, eliminating the hassle of periodic renewal payments.
However, a crucial compliance requirement introduced by the DGFT is the mandatory annual electronic updation:
Compulsory Annual Updation: Every IEC holder must electronically update their IEC details between April and June of every year. This is mandatory even if there are no changes in the firm's details.
Zero Fee for Timely Updation: If the updation is completed within this April-to-June window, no fee is charged.
Deactivation Penalty: Failure to update the IEC within the prescribed time will result in its automatic de-activation.
Re-activation: A de-activated IEC can be re-activated upon its successful subsequent updation, although this may be subject to administrative verification and potential late action fees.
This yearly process ensures that the national trade database is up-to-date, which is vital for the government's policymaking and for the smooth operation of the FBO in the international market. The IEC, therefore, provides lifelong trade authorization coupled with a minimal annual compliance check, making it an efficient and highly valuable document for global business.