Submission of Camera Read Paper and Copyright Transfer via CMT Portal (Camera Ready UPLOAD deadline - 31 Jul 2025)

Instructions:

Step 1 - Prepare Your Final Paper as per IEEE Template with a minimum (4) to a maximum (6) number of pages in standard IEEE format.

Find the IEEE Conference Template here - https://www.ieee.org/conferences/publishing/templates.html

Step 2 – Check your Final Camera Ready Paper (Must use PDF eXpress)

Camera-ready paper should be prepared by strictly paying attention to the comments of the reviewers and TPC Guidelines (Guideline is given in detail below)

Step 3 - IEEE PDF Express creation

1. Log in to the IEEE PDF eXpress site: IEEE PDF eXpress: Login (ieee-pdf-express.org)

2. Follow the steps on the PDF Express webpage for first-time users:
   1. Select the New Users - Click Here link.
   2. Enter the following:
   • 66793x for the Conference ID
   • your email address
   • a password
   Continue to enter information as prompted.

3. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
   Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid

If everything is fine, you will get PDF file on the login page as well in the email.

4. Click on “Download PDF”, the IEEE PDF Express PDF is generated.

Step 4 – To fill Electronic Copyright Form (ECF)

• 1. When you log-in to your CMT portal, https://cmt3.research.microsoft.com/ETAAV2025 you will see an option on your paper information page under Camera Ready i.e. 'Submit IEEE Copyright Form'.

  2. Click on that and follow the process. Once the copyright form is generated (PDF file), do not forget to upload it under this section only. It is mandatory to transfer the copyright of your paper to IEEE for publication.

  3. Please DO NOT use the Edit Submission Option on your author console on CMT.

  4. Submission guidelines can be found here

Step 5 – Submission of camera-ready paper, IEEE PDF Express PDF and IEEE copyright form  (you must register before uploading - visit the registration page)

• When you log-in to your CMT portal: https://cmt3.research.microsoft.com/ETAAV2025, you will see an option, 'Create Camera Ready Submission' against your paper ID.

• You need to upload three files here,

1) Final camera-ready paper named as “CRP_PID<Your CMT Paper ID>. pdf ”.

2) Final IEEE PDF Express PDF named as “PID<Your CMT Paper ID>. pdf “

3) IEEE Copyright form names as “CopyrightReceipt_PID<Your CMT Paper ID>.pdf”

TPC GUIDELINES:

In addition to reviewers comments, kindly follow the TPC guideline. It is Mandatory.

1. DO NOT Change any font style and size, Section heading, subsection heading, etc.

2. No Title of author like Dr, Professor, Students should be written.

3. No Designation of authors should be included, NO IEEE Member or Fellow should be included

4. Authors from the same affiliation should be written in SINGLE COLUMN separated by comma. No need of including email of each author. One email is enough.

5. Abstract should be limited to around 150 words.

6. Keywords should be included after abstract.

7. Maintain consistency in writing.

8. Follow the standard guidelines of IEEE paper format.

9. Keep the template and format of the text, table, according to the IEEE template in your manuscript.

Authors have to follow the format strictly. Your paper will NOT be submitted to Xplore if violated.