Bylaws

Article I . NAME

The organization functioning under these Bylaws is officially named the Enosburgh Technology & Innovation Committee of Enosburgh, Vermont, hereinafter referred to as the, TIC, or simply, the Committee.

Article II. MISSION

The mission of the Technology & Innovation Committee would be to serve as a resource, facilitator and

as thought leaders to address a broad range of technology-related opportunities and issues of interest

to Enosburgh. These opportunities and issues include those affecting both the town and the citizens of

Enosburgh

Article III. PURPOSE & RESPONSIBILITIES

• Serve as resource/advisors for the town and other local organizations for technology related issues and topics.

• Discover and create awareness for technology related resources that exist within our region.

• Partner with other organizations/communities to identify innovative ideas.

• Provide digital divide (aka - digital inclusion) efforts through affordable connection, equipment, and education.

Article IV. MEMBERSHIP

Section I

The membership for the Committee shall consist of 5 Voting Members. Members shall preferably, but not required to, possess a technical skill set/knowledge base in technology, capable of advising on technology related initiatives, topics, and information. Members shall preferably, but not required to, reside in the Town of Enosburgh or the Village of Enosburg Falls.

Section 2

Members to the Committee shall be appointed in the following manner:

• Enosburgh Selectboard shall appoint the Chair.

• Enosburgh Selectboard shall appoint the Co-Chair.

• 3 Members at Large shall be recommended by the committee and the Selectboard shall approve.

Section 3

In the event of the resignation of any Committee Member, his/her death, inability to serve, or absence without acceptable reasons from 3 consecutive regular meetings, the Committee will make nominations to fill the Committee vacancy, if deemed necessary. Names of nominees will be handled as provided in Article IV, Section 1.

Section 4

Committee member terms shall be for 2 years. A committee Member’s term shall expire on March 1st of his/her expiring year of membership, except as provided in Article IV, Section 5. Members shall serve their terms beginning on March 1st of the year they are appointed. There are no term limits.

Section 5

Terms of Members appointed to positions, which have been vacated, shall expire on the normal expiration date of the position vacated.

Section 6

All 5 Committee Members have voting authority on Technology & Innovation Committee business matters.

Article V. MEETINGS

Section 1

Members shall familiarize themselves with Robert’s Rules of Order and Parliamentary Law. Meetings shall be conducted and polices enacted within this framework. We adhere to VT’s Open Meeting Laws - V.S.A. Title 01 Chapter 005

Section 2

Regular meetings shall be held monthly during the year, unless otherwise ordered by the Committee.

Section 3

Special meetings shall be called by the request of at least 3 members.

Section 4

All regular meetings are to be held at the Enosburgh Emergency Services Building or any other location as deemed appropriate by the Committee.

Section 5

The regular meeting held in December of each year shall be the prior year, ensuing year initiatives, and budget review. The purpose of this meeting shall be the compilation and approval of the committee plans, initiatives, and budget for the ensuing year and for any other business that may need to come before such meeting.

Section 6

A majority of total appointed committee members shall constitute a quorum at any regular or special meeting.

Section 7

All meetings are open to the public. Copies of the minutes are to be posted per the Town of Enosburgh’s policy for warning meetings and informing the community.

Article VI. OFFICERS

Section1

A Chair will be appointed by the Enosburgh Selectboard.

Section2

A Co-Chair will be appointed by the Enosburgh Selectboard.

Section 3

A Treasurer will be selected from members and appointed by committee.

Section 4

A Secretary will be selected from members and appointed by committee.

ARTICLE VII. DUTIES OF OFFICERS

Section1

Chair/Co-Chair shall plan meetings and develop the agenda in conjunction with the secretary and/or the most senior member. Provide leadership and ensure the proper direction of objectives of the committee.

Section 2

The Enosburgh Town Clerk shall accept all monies paid to the TIC on behalf of the TIC. TIC Treasurer may also accept monies paid to the TIC. The Enosburgh Town Clerk shall be responsible for depositing monies according to Town regulations and proceedings. The Treasurer shall authorize all bills incurred by the Committee under $250 and maintain record of purchase orders submitted on behalf of the committee and obtain line item information as requested. The Enosburgh Selectboard shall authorize bills over $250. The Enosburgh Town Clerk shall be responsible for paying all bills incurred by the Committee.

Section 3

The appointed Secretary shall read all official communications to the Committee, write correspondence as directed by the Committee, and files all important letters and replies thereto. All minutes and agenda copies will be kept online on the Town of Enosburgh’s website.

ARTICLE VIII. DUTIES OF MEMBERS

It shall be the duty of each member of Technology & Innovation Committee to take an active and positive role in shaping the direction of the Committee’s initiatives, to advocate for technology resources and to serve as an advisor for technology related topics.

ARTICLE VIIII. NOMINATION AND APPOINTMENTS

Nomination for membership shall be made via a written letter of intent. Nominees may be asked to interview during monthly committee meeting. Committee member appointments are made by a committee majority vote. Excluding the Chair and Co-chair.

ARTICLE X. COMMITTEES

Special committees shall be appointed by order of the Committee as needs arise. Such committees shall not be necessarily be restricted to members of the Committee, but may include general members of the community.

ARTICLE XI. AMENDMENTS

Amendments to the bylaws voted upon by majority of the TIC should be submitted to the Selectboard for approval.

BYLAWS

ARTICLE I. OPERATING FUNDS

The Committee shall have the authority to accept gifts and donations. All monies so donated shall be forwarded to the Town Clerk to be placed in the TIC Fund.

ARTICLE II. FISCAL YEAR

The fiscal year of the Committee shall extend from January 1 to December 31 so as to coincide with the fiscal year of the Town of Enosburgh.

ARTICLE III. TIC BUDGET

The annual Budget for the coming fiscal year will be voted on by the TIC and submitted to the Selectboard for approval.

ARTICLE IV. EXPENDITURES

Section 1

The TIC shall have the authority to contract for supplies, equipment, and the like, up to $250 without the approval of the Selectboard.

Section 2

All pending expenditures over $250 must be approved by the Town of Enosburgh Selectboard before contracting for same.

ARTICLE V. TIC FUND

The TIC Fund will be expended for initiatives and functions as approved by the Committee and Selectboard.