Format of a sample Formal Letter/Application

Sample of a Formal Letter/Application:

Your Address

ADC

XYZ 1111225         (Sender’s Address)     A              1. Heading (A, B, C)

4th September 20XX     (Date)       B

File No.    (Optional) C          

CEO, Company Name                         2. Name to whom the letter is to be sent

123 Address St 

Anytown, ST 12345

Subject:                                                3. Letter is about this.

Dear Ms. Reader,                                 4.  Salutation

Reference: Previous letter/despatch number     (Optional element)

Body of the letter. Body of the letter.Body of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. 

Body of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letter

Body of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letter.                                

Thanking you                                                 7. Complimentary Close

Yours Sincerely

(Sign)

Your Name

Enclosure                                                          (Encls. in short) (Optional)

Identification line                                        (prepared by initials) (Optional)

1. Sample Application:

Examination Hall

ABC

6 May 2021

The Principal                                       

Govt. Degree College 

Nagrota Surian

Subject: Application for leave for 5 days w.ef. 07-05-21 to 11-05-21.                               

Sir/Madam

Respectfully, I would like to say that I am a student of BCA 2nd semester of your college.  My elder brother's marriage is scheduled to be held  on 9th May 2021. I need to attend my brother's marriage and due to that I will not be able to attend college for 5 days, i.e. from 07-05-21 to 11-05-21. So kindly grant me leave for 5 days for the above mentioned period. 

Thanking you

Yours faithfully

--Sign--

(XYZ)

2. Letter to the Editor, The Tribune, Shimla 

26/11, Rampur

Shimla

10 May 2021

The Editor

The Tribune

Shimla

Subject : Increasing road accidents in Shimla.

Sir/Madam

I want to draw your attention to the increasing road accidents in our area.Your newspaper has itself reported eight accidents in the last thirty days. All these accidents are taking place due to many reasons. Common reasons are violation of traffic rules, rash driving, poor conditions of roads and overspeed. In the past eight accidents, three people have lost their lives. In the case of two- wheelers, people mostly are without  helmets and in the case of four wheelers, people do not use seatbelt. As a result, a number of deaths take place almost every day. We should stop these unwanted deaths and increasing road accidents. We can do this by taking strict actions against violators of traffic rules. We can impose heavy fines and cancel the license of the offenders. Poor conditions of roads is a big problem and so the government has to take strict action against the contractors who make and maintain such roads. 

I hope the concerned authorities and the general public will see the gravity of the matter and adopt all necessary preventive measures.

Yours sincerely

Aryan

3. Letter to the Editor, The Tribune, Shimla

Examination Hall 

ABC 

May 11, 2021

The Editor 

The Tribune 

Shimla, HP 

Subject - Regarding Covid-19

Sir / Madam 

I would like to draw your kind attention of the general public to the ongoing situation of Covid-19 in India through the esteemed columns of your newspaper. Cases of Coronavirus are increasing day by day . It has been observed that people do not take necessary precautions against Covid-19. So it is imperative to inform people about the precautions of Coronavirus.  The main points that are to be kept in mind are: People should

• cover their faces with masks 

• wash or sanitize their hands regularly

• keep social distancing 

• not go to crowded place 

• keep a check on their physical health 

• stay home and stay safe. 

If anyone has symptoms of Coronavirus then one must go to the doctor and get oneself tested. The virus is very dangerous because in severe cases infection from Coronavirus may result in a lack of oxygen in the human body which may prove fatal if overlooked. The demand for oxygen cylinders is increasing rapidly. Government has been trying hard to maintain the supply of Oxygen to hospitals and Covid-Care centres. Other countries are also helping India in this difficult time to meet the growing demand for medical equipment and other essential medical supplies. Doctors and nurses are working very hard to treat Covid patients. Scientists are working on producing more vaccines. People should get two shots of the vaccine as soon as possible and also take necessary precautions . Everyone is requested to cooperate in this endeavour of saving lives from Coronavirus. 

Your faithfully 

(Sign)

Mansi 

4. Rise in accidents due to reckless Driving

Examination Hall

XYZ

03 May 2021

The Deputy Commissioner

Kangra at Dharamshala

Distt. Kangra

Subject: Rise in accidents due to reckless driving

Sir/Madam

I would like to draw your kind attention towards the maintenance of the rise in accidents due to reckless driving through the columns of your esteemed newspaper. Nowadays, the cases of reckless driving by the youth are on the rise.  There is a growing desire for thrill and action possibly due to the action sequences and extraordinary stunts that are shown in the movies.  The youth, unmindful of the consequences, try to mimic these stunts in real life.  The need to overtake, zooming at high speed and the thrill and enjoyment one can get from all this has driven the youth to reckless driving. At the same time, this is very dangerous because such people cause damage not only to themselves but also to other people and life in general. The government should take strict action against such reckless drivers and should ensure the safety and well-being of the public. 

Thanking you

Yours faithfully

(sign)

Arnav

3. Application to the Branch Manager for refund of money.

VPO Nagrota Surian

Tehsil Jawali, Dist. Kangra

15 January 2021

Branch Manager

Punjab National Bank

Branch Nagrota Surian

Subject: Failed transaction of Rs10000/- 

Dear Sir

I am a customer of your bank and I have a savings account number 081000010012345 in your branch. I did a cash withdrawal transaction of Rs 10000/- from the ATM of SBI at Dehra on 15th January 2021. The transaction failed and I could not get the money. I only received a receipt (attached). But money has been deducted from my account. So, kindly look into the matter and refund my money into my account as soon as possible.

Yours sincerely

Varun

SB A/C No. 081000010012345

Encls: Receipt of the Transaction.

1.Recently you read in the Editorial column about female foeticide practiced in the conservative Indian society. Writing a letter to an editor draws attention to the stigma in society.

Nagrota Surian

Kangra 

20 June 2021

The Editor

The Times of India

Shimla

Subject : Problem of female foeticide practised in the Indian society

Respected Sir 

I am writing this letter to express my deep anguish over the problem of female foeticide in Indian society. I read in the editorial column about female foeticide practice in the Indian society. People in India prefer sons to daughters. As a result female foeticide is practiced in many states. In spite of the stringent laws against female foeticide this evil practice is rampant in many states of India such as Punjab,Haryana and U.P. The number of males per females is increasing. The data predicts that in the coming years the ratio of young women is going to fall alarmingly. 

I appeal through the column columns of your esteemed daily to the concerned ministry to look into the problem and take concrete steps to stop this stigma.

Thanking you

Yours faithfully

-sign-

Neha Kumari

Work Cited:

https://brainly.in/question/4288419?utm_source=android&utm_medium=share&utm_campaign=question visited on 19-06-21.

(Neha Kumari ; BA 1st ; Roll No.  20132)

2. Letter to Editor "Female infanticide and lack of respect for females in our society"

Examination Hall

ABC

25 August 2020

The Editor

Times of India

Chandigarh

Subject: Female infanticide and lack of respect for females in our society

Dear Sir/Madam

Through the column of your reputed newspaper, I wish to draw your kind attention to the female infanticide and lack of respect for females in our society. Female infanticide is a stigma on our society. Girls are considered a burden in Indian families. This thought makes people kill a female foetus in the womb itself. One main reason behind disliking the girl child could be the tradition of a huge amount of dowry. Dowry system is also a stigma on our society. Moreover boys are expected to support and earn for their parents in their old age. According to Indian constitution every girl has the right to get education and enroll in her choice of profession.

Although the government has banned the testing of gender during pregnancy. But still female infanticide is rampant in society. The government should take actions to strictly implement this law so that our nation proceeds towards gender equality.

Yours faithfully

-sign-

Priyanka 

Work Cited:

https://essayshout.com/letter-to-editor-class-10/ visited on 19-06-2021.

(Priyanka, BA 1st 20121)

3.Write a letter to the transport manager HRTC deport,Dehra requesting him to increase the number of buses on the route to college from ISBT( inter state bus terminal). 

Examination Hall

ABC

10 January 2021

To

The Transport Manager

HRTC

Dehra

Subject: Request to increase the number of buses on the route to Govt. College Nagrota Surian from ISBT

Dear Sir:

I would like to draw your kind attention to the subject mentioned above.. Very few buses ply on the route of  college .The Number of buses ply on the route of our college is insufficient. In the morning there is a big crowd. Even those  buses which ply down the road are overcrowded. While returning from college there are no buses in sight at all. Most students choose to travel from taxis but everyone cannot afford  that huge travelling cost. Students who belong to the weaker economic section of society need the bus services as they cannot afford to travel by private vehicles. Most of the time the buses are late and students are the worst sufferers in this scenario. They  arrive late in college. As a result they are unable to concentrate on their studies. 

I request you to increase the number of buses on this route. I hope the authorities will take reasonable steps as soon as possible to resolve this problem.

Yours sincerely

-sign-

Priyanka

(Priyanka, BA 1st 20121)

4.Write a letter to the deputy commissioner, Kangra complaining against the large Scale use of loudspeakers in your city. 

Examination Hall

ABC

Dated : 10 March 2021

The Deputy commissioner

Kangra at Dharamshala

Distt. Kangra, HP

Subject :  Complaint about the large-scale use of loudspeaker in our city

Sir

I beg to draw your kind attention to the excessive use of loudspeakers in our city. The use of loudspeakers in the city is increasing day by day. Loudspeakers are used indiscriminately during day as well as night. They are used in temples and Gurudwaras. They are  used in marriages, Jagrans, meetings, rallies and all sorts of social, religious and other functions. The use of loudspeakers can be justified on some occasions. But their constant and indiscriminate use disturbs the peace and calm of the city. Sometimes, even shopkeepers put up loudspeakers to attract the customers to boost their sales. The old and sick people also suffer from this. They can't tolerate too much noise. Next to the college hostel there are two or three loudspeakers always playing film songs at the loudest pitch.  The poor students are the worst sufferers. They can't study in the day as well as at night. They find it difficult to concentrate on their studies with so much noise around. Too much  noise from loudspeakers is very harmful to everyone. 

Sir, I request you that the excessive and constant use of loudspeakers should be banned and the timings during which these can be used should be fixed.I hope the government will take suitable action regarding this problem.

Yours sincerely

X.Y.Z

(Based on Memory, source not traceable)

(Priyanka, BA 1st 20121)

5.Write a letter to the SHO of your area, complaining against the large Scale use of loudspeakers in your neighbourhood.

VPO Nagrota Surian

Kangra

June 17, 2021

The SHO 

Police Station

Nagrota Surian 

Subject: Complaint about the nuisance of loudspeakers.

Dear sir:

Through this letter I want to draw your kind attention towards the nuisance of loudspeakers in our neighbourhood in Nagrota Surian for the last 10 days. In this busy prime period of marriages people are using loudspeakers at high volume and creating noise pollution in our neighbourhood. Due to this students are unable to concentrate on their studies and old people are unable to sleep properly, especially patients.

We have requested them many times to keep the volume low but no action has been taken by them.

I request you to look into the problem and take some immediate steps to solve this problem.

Thanking you

Yours faithfully

-sign-

Neha Kumari

Sample of a In-Formal Letter:

Your Address

ADC

XYZ 1111225         (Sender’s Address)     A              1. Heading (A, B, C)

4th September 20XX     (Date)       B

Dear Brother/Mother/Father                                4.  Salutation

Body of the letter. Body of the letter.Body of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. 

Body of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letter

Body of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letterBody of the letter. Body of the letter.                                

Yours Sincerely/truly

(Sign)

A Sample Informal Letter to younger brother. (to Highlight the difference between Informal and Formal) 

178, Moore Lane

New Model Town

Jalandhar 

3 May 2021

Dear Brother

I am very happy that you have got admission in Lovely Professional  University, Jalandhar in Bachelor of Computer Science.  You are the first in our family to study a technical course. A good Institution offers a platform to build a bright future. You must take this opportunity to study hard and build a promising future. To achieve your goal you must focus your entire energy on following a daily routine of overall development so that maximum efficiency and time management can be achieved. Like Thomas Edison said "Genius is 99% of hard work". In the same way you also need to work very hard to achieve your goals. We all have very high expectations of you. 

Brother, you need to avoid bad, lazy people and their company at all costs and try to stay calm, positive and focused and stay away from any kind of drugs which may affect your health and mental well being because these can take you on the wrong path. I hope that you understand the consequences of bad company and use of drugs and I am hopeful that you will never indulge in either of these and you'll try to stay focused towards achieving your goal.

Truly yours

Manoj

2. Letter to Friend for going on a picnic/trip

Examination Hall

XYZ

31 December 2020

Dear Sita

I have arranged a picnic to Dalhousie for two days. My younger brother Laxman and his friend Mahesh are coming too. We shall start the trip on 15 January 2021. They will be happy if you also agree to join us. Please inform me at least a day before the trip/picnic so that I can receive you at the bus stop.

Truly yours

(Sign)

1. Write a letter to a dear friend inviting him/her to the marriage of your sister.

8, Mall Road

Shimla

15 February 2021

Dear Ayushi,

How are you? I hope you are doing well. I am very glad to inform you that my sister is getting married. I heartily invite you and your family for this auspicious occasion. You are my best friend. That was why I thought of inviting you  first. The marriage of my younger sister will take place on 24 March 2021. All my relatives and friends will attend this function. The programme will start at 6 pm in our home.The ceremonies will be organised in the backyard of our house. It is very spacious and all the ceremonies have been properly held here in the past. Since my grandparents wished that all the marriages should take place in our house itself, that is why we are going to hold our sister's marriage in the house too. I have planned a special sangeet function for my lovely sister. My sister loves you and your presence is a must on that day. My parents also told me to plan the whole wedding so a huge responsibility is on my shoulder .It would be great to have you with me during this time.It would be better if you come two days before. Don't forget to bring your camera with you. I am planning to take really good pictures with you and all my friends. You will have to help me in making arrangements. So do come in time.

I will be waiting for your confirmation. Please try your best to attend the function .With love from my parents.Take care.

Yours sincerely

Anahita

Works Cited:

https://englishcompositions.com/write-a-letter-to-your-friend-inviting-him-or-her-to-your-sisters-wedding/ visited on 17-06-21 

(Priyanka; BA 1st ; 20121) 

2.Write a letter to a dear friend inviting him/her to the marriage of your sister.

Bariyal

Kangra 

May 17 2021

My dear Ankita,

How are you? I am really happy to tell you that my sister is getting married and you are invited to the wedding. The marriage ceremony is going to take place on November 25 and we have booked the Shagun palace for the wedding. You must come along with your entire family. My sister loves you and your presence is a must on that day. The function will start from 6 p.m. onwards.

All our other relatives have been invited and everybody is extremely excited about my sister's new beginning.  I have invited Amisha and Aisha as well.  So you can meet them at the wedding.

Please confirm your arrival. I will be waiting for your reply. Take care.

Yours lovingly

Neha

(Neha Kumari ; BA 1st ; Roll No.  20132)